Purchasing and System Admin Assistant - Duncan Co Inc

Job Title: Purchasing and System Admin Assistant

Location: Minneapolis, MN | Employment Type: Full-Time

About Us:

We are a leading industrial valve and flow control distributor dedicated to providing exceptional service to our customers. With a strong focus on efficiency, accuracy, and innovation, we are seeking a Purchasing and System Admin Assistant to support our procurement team and system operations.

Position Summary:

The Purchasing and System Admin Assistant will play a key role in supporting daily purchasing activities and assisting with system maintenance within our ERP system (Prophet 21). This individual will collaborate with internal teams, vendors, and other stakeholders to ensure seamless operations.

Responsibilities:

Purchasing Support:

• Assist the purchasing team with creating and managing purchase orders (POs) in Prophet 21.
• Track and expedite POs to ensure timely delivery of materials.
• Communicate with vendors to gather pricing, availability, and lead times for products.
• Review vendor invoices for accuracy and coordinate with Accounts Payable to resolve discrepancies.
• Monitor and maintain accurate inventory levels to meet company needs.

System Administration Support:

• Assist with data entry, system clean-up, and maintenance within Prophet 21.
• Support system users by troubleshooting issues, answering questions, and providing guidance.
• Update vendor, customer, and product data as required.
• Assist the System Administrator with ERP-related projects, including process improvements and system updates.
• Run system-generated reports and analyze data to support purchasing decisions and operational goals.

General Support:

• Collaborate with internal departments to resolve order and system issues.
• Maintain organized records of purchasing and system-related documentation.
• Assist with ad hoc projects as assigned by the purchasing manager or system admin.

Qualifications:

• 1-3 years of experience in purchasing, data entry, or administrative support.
• Experience with ERP systems (Prophet 21 preferred) is a plus.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook, Teams).
• Strong organizational skills with exceptional attention to detail.
• Excellent verbal and written communication skills.
• Ability to manage multiple tasks in a fast-paced environment.
• Problem-solving mindset with the ability to learn new systems and processes quickly.

Compensation: $50,000-$65,000 salary. Dependent on qualifications.

Benefits:

• Health insurance
• 401(k)
• Dental insurance
• Life insurance
• Paid time off
• Vision insurance