Purchasing Specialist - Christ's Church of the Valley

The mission of Christ’s Church of the Valley (CCV) is to win people to Jesus Christ, train believers to become disciples, and send disciples to impact the world. As a Procurement Specialist, you will support the Procurement Manager, assist with the procurement process, and work closely with vendors, partners, and departments within the organization. The ideal candidate is people-focused, detail-oriented, and genuinely cares about providing great customer service.  

Essential Job Functions

• Inventory Control: tracks and monitors all products and services ordered, in transit, and received. Maintains inventory levels to ensure the optimal level of stock is on hand. Monitors quality merchandise control. Coordinates details for vendor deliveries. Schedules and coordinates monthly retail center inventories.  
• Creates well-documented purchase orders as purchase requisitions are approved by the procurement department, ensuring smooth supplier communication and minimizing delays.
• Thoroughly evaluates invoices to validate accuracy and adherence to agreed-upon terms, preventing financial discrepancies or inventory errors.
• Maintains records, databases, and pricing lists, ensuring processing accuracy and efficiency. Conducts regular audits of pricing data, purchasing information, and other procurement-related documents. Execute financial processes (Invoices, coding, approvals, and interface with Accounts Payable).
• Leverage internal purchasing systems to input and coordinate details for campus events.
• Provide administrative support for the Procurement Manager, including managing calendars, team expense reports, and crafting needed email communication.
• Manage and update inventory software, serve as a system and process subject matter expert (SME), and train staff on purchasing processes/procedures as needed.
• Maintain a high level of professionalism and confidentiality when handling purchasing transactions and other sensitive information.

• A passion for reaching the lost 
• Personal integrity in all areas of life 
• Must be – or willing to become – a participating member of CCV 
• Attends worship services with their family on a consistent basis 
• Active participant in a neighborhood group 
• Services on a regular basis 
• Regularly tithes 

Character & Chemistry 

• Customer Focused – is dedicated to meeting the expectations of our clients, suppliers, stakeholders, and other team members.
• Interpersonal Skills – relates well to all kinds of people and builds effective relationships, communicates effectively with team members, clients, and suppliers.
• Self-Development – Committed to improvement, seeks constructive criticism, understands strengths and weaknesses.
• Drive for Results – Steadfastly pushes self and others for results. Is action-oriented and displays focus, passion, and initiative. Takes appropriate action when something needs to be done.
• Administrative Skills – is able to sustain an organized process, prioritize and multi-task effectively while sustaining a high level of attention to detail.
• Adaptability – is able to quickly respond to changes and ensure that necessary resources will be available to meet demands.

Minimum Qualifications

• Bachelor’s degree in business administration, or a related field is desired but not required.
• 5+ years of procurement experience, preferably for a multi-site church or organization.
• Proficient in utilizing various procurement software’s and systems.
• Strong communication, interpersonal, and relationship-building skills.

All your information will be kept confidential according to EEO guidelines.

General Information

The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities, and skills required of employees. CCV Leadership reserves the right to revise the position, its job functions, minimum qualifications and other aspects of the position in any way at any time.