PURCHASING SPECIALIST - SK Services LLC
CHILDERSBURG, AL 35044
About the Job
Summary: Collaborates with other members of the supply chain, ensuring that chemical raw materials are purchased and available to support production planning and company forecast. Supports the development and maintenance of the company s ERP/MRP system and assists in maintaining accurate price lists for purchased material. Performs work safely and efficiently and according to established company procedures.
Essential Duties and Responsibilities include the following. Other duties may be assigned.
Prepares purchase orders to support forecast and production plan for chemical raw material (bulk and non-bulk) by verifying specifications and price. Obtains approval from appropriate Budget Manager for each purchase.
Verifies purchase orders by comparing items requested to master list, clarifies unclear items, and assists to maintain master list of purchased items.
Verifies receipt of items purchased by comparing items received to items ordered. Assists Group Management to resolve shipment/receiving errors.
Supports timely payment of invoices by assisting to provide documentation to Accounts Payable and ensuring documentation is accurate.
Supports planning function by timely collecting, analyzing, summarizing, and sharing data.
Communicates up and down the supply chain to work in a collaborative environment with other departments (internal and external) to support production plan.
Monitors status and communicates timely and accurate information to appropriate personnel for:
*ETA of incoming raw materials
*Issues or concerns with supply of raw materials
*Timely investigates viable options internally/externally to secure raw materials to meet production demands.
Compiles information on receipt of material, equipment, merchandise, or supplies, and maintains inventory, price, and cost.
Assists with Import/Export documentation in support of the GM of Supply Chain.
Supports the company in maintenance and improvement of company operating systems including NAV, WMS, and scan gun devices.
Prepares reports as requested.
Assists management of contracts with material vendors as requested.
Cross trains to the level to support planning and purchasing function for bulk and package in the absence of the primary associate.
Travel to assist with audits of vendors and suppliers as necessary.
Performs all work according to safety policies and procedures (both in-house and regulatory) to decrease the potential for employee injuries on the job.
Maintains open line of communication between Team Lead, Peers, and management by communicating with others as needed to coordinate activities of individual departments.
Attends training and meetings as scheduled.
Recommends changes to improve quality, cost, or safety.
Assists in troubleshooting or resolve problems.
Participates in the non-conformance process and assists in implementing corrective action activities.
Qualifications:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education/Experience:
Bachelor's degree (B. A.) with 3-5 years of related experience and/or training; or equivalent combination of education and experience. Working knowledge of ERP/MRP systems, Inventory control, general principles of accounting and finance.
Language Ability:
Ability to read, analyze, and interpret general business information, technical procedures, simple legal contracts, import/export documents, or governmental regulations. Ability to write reports, business correspondence, and procedures. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and peers.
Math Ability:
Basic add, subtract, multiply, and divide. Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations. Ability to utilize statistics for historical analysis. Basic understanding of principles of accounting and finance. Ability to work in both Metric and US units.
Reasoning Ability:
Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
Computer Skills:
Efficient Working knowledge of ERP/MRP scheduling software. Microsoft Office software (Excel, Word, and PowerPoint).
Certificates and Licenses:
None
Ability to obtain a forklift license is preferred
Supervisory Responsibilities:
Has no direct supervisory reports.
Work Environment:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually moderate.
Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The employee must occasionally lift and/or move up to 35 pounds. Specific vision abilities required by this job include close vision. While performing the duties of this job, the employee is frequently required to stand, walk, and sit.
Essential Duties and Responsibilities include the following. Other duties may be assigned.
Prepares purchase orders to support forecast and production plan for chemical raw material (bulk and non-bulk) by verifying specifications and price. Obtains approval from appropriate Budget Manager for each purchase.
Verifies purchase orders by comparing items requested to master list, clarifies unclear items, and assists to maintain master list of purchased items.
Verifies receipt of items purchased by comparing items received to items ordered. Assists Group Management to resolve shipment/receiving errors.
Supports timely payment of invoices by assisting to provide documentation to Accounts Payable and ensuring documentation is accurate.
Supports planning function by timely collecting, analyzing, summarizing, and sharing data.
Communicates up and down the supply chain to work in a collaborative environment with other departments (internal and external) to support production plan.
Monitors status and communicates timely and accurate information to appropriate personnel for:
*ETA of incoming raw materials
*Issues or concerns with supply of raw materials
*Timely investigates viable options internally/externally to secure raw materials to meet production demands.
Compiles information on receipt of material, equipment, merchandise, or supplies, and maintains inventory, price, and cost.
Assists with Import/Export documentation in support of the GM of Supply Chain.
Supports the company in maintenance and improvement of company operating systems including NAV, WMS, and scan gun devices.
Prepares reports as requested.
Assists management of contracts with material vendors as requested.
Cross trains to the level to support planning and purchasing function for bulk and package in the absence of the primary associate.
Travel to assist with audits of vendors and suppliers as necessary.
Performs all work according to safety policies and procedures (both in-house and regulatory) to decrease the potential for employee injuries on the job.
Maintains open line of communication between Team Lead, Peers, and management by communicating with others as needed to coordinate activities of individual departments.
Attends training and meetings as scheduled.
Recommends changes to improve quality, cost, or safety.
Assists in troubleshooting or resolve problems.
Participates in the non-conformance process and assists in implementing corrective action activities.
Qualifications:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education/Experience:
Bachelor's degree (B. A.) with 3-5 years of related experience and/or training; or equivalent combination of education and experience. Working knowledge of ERP/MRP systems, Inventory control, general principles of accounting and finance.
Language Ability:
Ability to read, analyze, and interpret general business information, technical procedures, simple legal contracts, import/export documents, or governmental regulations. Ability to write reports, business correspondence, and procedures. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and peers.
Math Ability:
Basic add, subtract, multiply, and divide. Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations. Ability to utilize statistics for historical analysis. Basic understanding of principles of accounting and finance. Ability to work in both Metric and US units.
Reasoning Ability:
Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
Computer Skills:
Efficient Working knowledge of ERP/MRP scheduling software. Microsoft Office software (Excel, Word, and PowerPoint).
Certificates and Licenses:
None
Ability to obtain a forklift license is preferred
Supervisory Responsibilities:
Has no direct supervisory reports.
Work Environment:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually moderate.
Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The employee must occasionally lift and/or move up to 35 pounds. Specific vision abilities required by this job include close vision. While performing the duties of this job, the employee is frequently required to stand, walk, and sit.
Source : SK Services LLC