Purchasing and Receiving Supervisor - Rotech Healthcare Inc.

Rotech Healthcare Inc. is a national leader in providing ventilators, oxygen, sleep apnea treatment, wound care solutions, diabetic solutions and home medical equipment.  We help patients lead a more comfortable and productive life by keeping them engaged in their care and empowering them to manage their health and treatment at home. Rotech provides high quality medical products, services and outstanding customer care through hundreds of locations across 45 states. For additional information, visit our company homepage Rotech.com

Summary

We are seeking a dedicated Purchasing/Receiving Supervisor - Murray Operations to join our Murray Ops Division team. This position is responsible for measurement, analysis and reporting of daily, weekly, and monthly purchasing/receiving activities including procurement, receiving, reconciliations, variance reporting, data collection, and processes for security and integrity.  It includes extensive analysis of procurement/receiving transactions and processes and making recommendations for improving the management and control of the Company’s policies. Also responsible for managing and directing the activities of the department’s employees including ensuring resources are utilized efficiently, in accordance with department objectives and in ways that consistently promote patient quality and employee satisfaction. Monday - Friday 7 AM - 4 PM

Essential Duties and Responsibilities

• Adjust formulary items when necessary
• Aggressively manages any/all non-conformances in a timely, complete and professional manner
• Aids in the development and implementation of policies and procedures to improve efficiencies and quality within the department
• Assigns workloads to associates while managing department time off calendars
• Approves/denies employee request for time off based on assessment of departmental needs
• Assist and oversee multiple departments’ procurement/receiving activities
• Assist Inventory Control Manager and Inventory Data Analyst with monitoring and maximizing distribution center inventory stocking levels
• Assist Inventory Control Manager and Inventory Data Analyst with monitoring and reporting of actual inventory levels to budget and forecasted balances
• Assist Inventory Control Manager and Inventory Data with identification of inventory problems / issues and recommendations for solutions
• Conducts employee counseling as needed for attendance, work performance, and policy violations
• Ensures accurate and timely procurement requisitions/receiving tasks
• Ensures all productivity standards are met in a timely manner through measuring and monitoring
• Ensures associates are practicing safe work habits, ensuring a safe work environment
• Ensures invoices, purchase orders, packing receipts are processed in a timely manner
• Exception reporting
• Gathers and analyzes information in order to provide recommendations on various issues
• Identifies team and individual training needs and assists in developing plans for immediate and long-term performance improvements
• Interviews and hires staff as needed and approved by Department Manager with emphasis on recommending the best-qualified candidates
• Location, Supplier and Product segment analysis
• Manages adherence to the Rotech Catalog formulary
• Manages all Team Leads and Direct Reports within their department
• Manages difficult or emotional customer and employee situations
• Responds promptly to customer/employee needs
• Manages excess inventory to ensure unnecessary product is not ordered and Rotech fully utilizes existing product
• Measurement and tracking of key procurement/receiving performance indicators: timely procurement, receiving turn around, back-orders, product ID guides, etc. on a daily, weekly, monthly or periodic basis
• Monitors and controls expenses in support of department’s financial goals
• Monitors and documents employee performance results along with providing feedback to associates to emphasize continuous improvement
• Prioritizes and plans work activities of associates while striving to increase productivity and efficiencies
• Provide support, measurement, and reporting of procurement/receiving research, identification and resolution of inventory variances and discrepancies
• Provides analysis of product utilization, company need, etc. to determine if Rotech still needs to carry the product
• Provides direction to team members and resolves problems in a timely and professional manner
• Reporting and analysis of activity and balances of rental and supplies inventory, including the reconciliation of inventory counts to financial sub-system records and to the warehouse management system (WMS)
• Researches products for managers within the company and provides feedback on product information, pricing, etc.
• Special Projects
• Ensures departments follow through inventory process in a timely manner; electronic invoices through Perfect Commerce, Accepting invoices, checking serial numbers and check merchandise in
• Performs other duties as assigned

Employment is contingent on

• Background investigation (company-wide)
• Drug screen (when applicable for the position)
• Valid driver’s license in state of residence with a clean driving record (when applicable for the position)

Education and/or Experience

• Four Year College Degree or Two Year Associates Degree in business with relevant inventory, purchasing, logistics, and / or experience with working with purchasing/receiving
• APICS certifications a plus, not required

Skills, Knowledge and Abilities

• Ability to clearly express, analysis the results in business terms to associates
• Able to read and interpret written information
• Accurately perform simple mathematical calculations
• Effectively communicate in English; both oral and written
• Effectively present and discuss results and solutions resulting from analysis and projects
• Interpret a variety of communications (verbal, non-verbal, written, listening and visual)
• Maintain confidentiality, discretion and caution when handling sensitive information
• Multi-task along with attention to detail
• Presents numerical data effectively
• Problem Solving and analysis skills
• Self-motivation, organized, time-management and deductive problem solving skills
• Significant verbal and written interactions with purchasing, company field employees and management
• Speaks clearly and persuasively in positive or negative situations; listens and gains clarification; responds well to questions
• Understanding and use of common and company specific inventory terminology to communicate within the Company
• Work independently and as part of a team
• Writes clearly and informatively

Physical Demands

• Clearly read small print on forms and product labels
• Lift and carry office equipment at times around the office
• Lift individual boxes
• Occasional Night and/or Weekend work
• Requires ability to work on computer and speak on the phone
• Requires close vision to small print on computer / tablet and or paperwork
• Requires sitting, walking, standing, talking or listening
• Walking and working on one’s feet for extended periods of time

Machines, Equipment and Technical Abilities

• Ability to extract and manipulate large data files across multiple databases
• Learn Company information systems and locations of key database files within inventory, purchasing, billing, etc.
• Microsoft Office, database programs, excels programs, company purchasing and inventory management systems, Cognos data warehouse and other such programs
• Warehouse management system (WMS)
• Email transmission and communication
• Internet navigation and research
• Microsoft applications; Word and Excel
• Office equipment; fax machine, copier, printer, phone and computer / tablet

Benefits

• Generous paid time Off and paid holidays
• Overtime pay for non-exempt hourly positions based on business needs
• Commission for Account Executives
• Fixed and variable rate car reimbursement for Area Managers and Account Executives
• Employee discount program
• Employee recognition program
• Bonus and incentive opportunities 
• Mileage reimbursement (when applicable for the position)
• Telephone reimbursement (when applicable for the position)
• EAP
• 401k
• Medical, Prescription, Dental and Vision
• HSA and FSA/Dependent Care FSA
• Life Insurance, Disability, Accidental death, Identity protection and Legal services
• Meru Health Mental health and Mercer SmartConnect Medicare programs
• Livongo Diabetes and High Blood Pressure programs
• Healthcare Bluebook and RX Savings solutions programs
• HEPB and TB vaccinations 

Equal Opportunity Employer of Minorities, Females, Protected Veterans and Individuals with Disabilities. Rotech Healthcare Inc. recruits, employs, trains, promotes, transfers, separates from employment and compensates employees without regard to membership in, association with, or perception of race, color, age, gender, gender identity, religion, creed, national origin, ancestry, citizenship, marital status, veteran status, sexual orientation, physical or mental disability, pregnancy or any other personal characteristic protected by applicable federal, state and local laws governing nondiscrimination in employment in each locality where Rotech has employees.