Purchasing and Operations Assistant - University of Oregon
Eugene, OR
About the Job
Department: Information Services
Classification: Accounting Technician
Appointment Type and Duration: Regular, Ongoing
Salary: $17.24 - $25.24 per hour
FTE: 1.0
Review of Applications Begins
July 15, 2024; open until filled
Special Instructions to Applicants
To be considered for this position, submit a complete application that includes an online application and resume that address how you meet the minimum and preferred qualifications.
We are interested in finding the best candidate for the position. We encourage you to apply, even if you don’t think you meet every one of our preferred qualifications--use your application to let us know what is meaningful to you about the role and what transferable skills or other qualities you would bring.
Department Summary
Information Services (IS) is the central information technology unit at the University of Oregon and provides wide ranging services to campus. Information Services consists of four major functional areas: Customer Experience, which serves as the key contact point for interactions with campus clients and customers; Applications & Middleware, which manages and supports applications, integration services, identity management and data management; Information Security, which helps protect virtual or physical information; and Technology Infrastructure, which provides administration and support for the software, hardware, and services needed to support the campus IT environment. Information Services also includes the Advanced Network Technology Center. IS works closely with the Network for Education and Research in Oregon.
Established in 1876, the University of Oregon offers a breadth and depth of curricula with more than 270 academic programs and provides the opportunity to work at a respected research university with a strong holistic, liberal arts foundation. The UO also has a history of political and social involvement that embraces diverse beliefs, cultures, and values, and it is committed to environmental responsibility.
The university is also proud of the Phil and Penny Knight Campus for Accelerating Scientific Impact, an initiative specifically designed to fast-track scientific discoveries and the process of turning those discoveries into innovations that improve the quality of life for people in Oregon, the nation and beyond. Information Services collaborates with Research and Innovation and our schools and colleges to support the research, teaching, and learning mission of the university.
Eugene is the home of the University of Oregon. Located in the lush Willamette Valley, Eugene is well-known for outdoor pursuits like running, cycling, rafting, and fishing, as well as arts, music, crafts, brewing, wine-making, and community-supported agriculture. With branches in Portland and on the Oregon coast, the UO is deeply connected to Oregon's natural and cultural treasures.
Position Summary
The Purchasing and Operations Assistant will report to the Associate Director for Enterprise Device Management (EDM), this position handles a variety of administrative and clerical functions related to technology purchasing requests. The Purchasing and Operations Assistant will assist Information Services in providing purchasing support, including but not limited to financial analysis, tracking of purchases and payments, serving as procurement card custodian, processing payments, purchase orders, journal vouchers and purchasing technology and supplies for Information Services and supported departments. This position will oversee the receiving of all orders, monitoring all orders through the entire process from ordering to the delivery to customer, will follow up with vendors and shippers with issues, coordinate delivery of items to support teams and assist with any needed returns. This position will work in partnership with Information technology staff from across our department to facilitate customer technology purchasing needs. This position will provide guidance and leadership to one or more student worker positions.
We welcome applications from candidates with diverse professional backgrounds, and we acknowledge that the professional competencies for this role can be developed through a variety of ways.
Minimum Requirements
• 12 quarter hours (8 semester hours) of Accounting courses
AND
• An Associates Degree in Accounting; OR
• One year of experience that includes entering, compiling and/or reporting financial information; OR
• An equivalent combination of education and experience.
Professional Competencies
• Ability to work effectively with faculty, staff, and students from a variety of diverse backgrounds.
• Strong working knowledge of Microsoft Office products, including Excel.
• Excellent problem-solving skills.
• Ability to work independently as well as in a team-oriented, collaborative environment.
Preferred Qualifications
• Prior experience with purchasing, receiving or accounting.
• Experience working within a higher education institution.
• Experience or working knowledge of Microsoft SharePoint.
• Prior experience and/or knowledge with fund accounting.
FLSA Exempt: No
All offers of employment are contingent upon successful completion of a background check.
This is a classified position represented by the SEIU Local 503, Oregon Public Employees Union.
The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans, and paid time off. For more information about benefits, visit https://hr.uoregon.edu/about-benefits.
The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please contact us at uocareers@uoregon.edu or 541-346-5112.
UO prohibits discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, pregnancy (including pregnancy-related conditions), age, physical or mental disability, genetic information (including family medical history), ancestry, familial status, citizenship, service in the uniformed services (as defined in federal and state law), veteran status, expunged juvenile record, and/or the use of leave protected by state or federal law in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Office of Investigations and Civil Rights Compliance. Contact information, related policies, and complaint procedures are listed here.
In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online at https://clery.uoregon.edu/annual-campus-security-and-fire-safety-report.