Purchasing Manager - Hajoca

Purchasing Manager

 is the heart of our business and consists of a warehouse, counter, sales office, and (sometimes) a showroom. Our PCs conduct business under  and offer a customized business approach, honoring what’s special about each local marketplace.

WHCI Plumbing Supply is one of those trade names and is looking for a Purchasing Manager at their Union City, CA location. 

Pay for Purchasing Manager is between $125,000 and $150,000 per year at this location.

A Hajoca Purchasing Manager is expected to:

• Represent the Profit Center in a professional and ethical manner, in accordance with Company policies and procedures.
• Be courteous and friendly; building long-lasting and profitable vendor relationships.
• Be analytical, detail-oriented and solve problems work effectively as a team leader.  

Job Summary

The job of Purchasing Manager is to monitor, direct and measure the performance of all Purchasing personnel; to ensure optimal inventory levels are maintained and inventory is purchased at competitive prices; to deliver consistently high fill-rate ratios and to maintain the Purchasing area.  Directly supervise up to four (4) employees.  Managerial responsibilities include interviewing, scheduling, training, and developing employees; planning, assigning, budgeting and directing work; appraising performance, rewarding and disciplining employees; addressing complaints and resolving problems.

Job Duties

• Essential Duties and Responsibilities include the following. Other duties may be assigned.
• Manage purchasing agents; ensure product is ordered at a competitive price and optimal quantity.Monitor inventory levels and turn rates; adjust maximum and minimum inventory levels as needed to ensure optimal inventory levels, pricing, and profit margins.
• Timely review and analysis of operational reports including the Open Purchase Order report, the Return Goods queue, the Back-Order report, and the Suggested Purchase Order Queue.
• Oversee annual physical inventory working along with the warehouse, sales and leadership team.
• Review Job Queues, voice messages, and emails; prioritize daily workload, respond to questions and resolve complaints and miscellaneous problems.
• Review and analyze Purchasing Agent’s Back Order Reports; research delays and monitor patterns.
• Build relationships with product vendors; negotiate prices, promotions and training sessions.
• Assist in planning and attend marketing trips and events along with customers, vendors, reps, and teammates.
• Maintain market awareness of commodity pricing, product demand, new products and regulations affecting building codes and product lines.
• Create weekly commodity and market analysis report and distribute to Sales and leadership.
• Negotiate (where needed, exclusive for WHCI), maintain and manage vendor rebate programs; ensure rebates received are reconciled with rebates due through regular contact with the vendor relations team.
• Ensure proper staffing levels in the Purchasing department are always maintained; interview potential candidates; train and develop high potential employees.
• Establish operational procedures to control and manage inventory levels, set pricing, order product, etc.; provide direction for strategic or procedural changes.
• Provide and schedule training to direct reports on knowledge and pricing, industry regulations, customer service, ECLIPSE computer system, and company policy and procedure.
• Confer with department supervisors to ensure coordination of Purchasing activities with activities of other functions such as sales, receiving, shopping and accounting. Assist other employees as may be required for the purpose of supporting them in the completion of their work activities.

Supervisory Responsibilities:

Directly supervise up to four (4) on-site employees.  Supervisory responsibilities include interviewing and training employees; planning, assigning, and directing work; appraising performance, rewarding, and disciplining employees; addressing complaints and resolving problems.

Knowledge, Skills, and Abilities

• Able to build and maintain a positive working relationship with vendors, customers and co-workers.
• Possesses excellent verbal communication and negotiation skills.
• Able to analyze sales and procurement data and understand market trends to make the best purchasing decisions.
• Energetic, self-motivated and able to work independently.
• Able to learn and operate (keyboard and mouse) the applicable software system (Eclipse, Mincron) used to create, process and monitor purchase orders, and to produce reports for analysis.
• Read, write, speak and understand English.
• Add, subtract, multiply, and divide, using whole numbers, common fractions, and decimals.

Physical Demands 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Sitting (in chair)           77%

Standing                      15%

Walking                         8%

Lifting                          Occasionally up to 40 pounds

Carrying                      Occasionally up to 40 pounds

Pushing/Pulling           Occasionally up to 60 pounds

Controls                       Use of both hands and arms and use of both feet and legs

Strength level              Moderate

The following movements and senses are required in this job:

Hand and finger dexterity, stooping, kneeling, talking, hearing, near vision, far vision, peripheral vision, color vision, and depth perception.

Environmental Conditions 

The incumbent is exposed to the following conditions in the job:

Warehouses with no climate control, potentially hazardous equipment (such as forklift trucks, mechanical lift gates, hand tools, manual material handling equipment, ladders, and rubber retention straps). The Profit Center may stock, sell and use hazardous materials – PVC pipe cement, pool chemicals, torch gas, propane gas, solvents, etc. You may be required to handle these materials.

FLSA Status - Exempt

Reports to - Profit Center Manager

The benefits of working with us: 

Our culture is well-suited for exceptional people who use their talents to drive business and want to share in the financial success their efforts yield.  In addition to a competitive starting wage, we offer a Profit-Sharing Program that provides each team member with an opportunity to earn a direct share of the profits on an annual basis.  In addition to our generous compensation package, Hajoca also offers:

Full-time benefits (for team members working 30 or more hours per week):

• Medical, dental, vision, and prescription coverage
• Accident and Hospital Indemnity coverage
• Life insurance and Long Term Disability
• Pre-tax accounts for healthcare and dependent care
• Paid vacation, holidays, and sick time (sick time also offered to PT team members as required by state law)

 Full-time and part-time benefits:

• 401(k)
• Retirement cash account with company contributions
• Targeted training programs focused on your personal and professional growth 

*Please note that benefit offerings may differ for teammates covered under a collective bargaining agreement.  

EEOC Statement

Hajoca Corporation is an Equal Opportunity/Affirmative Action Employer (Equal Opportunity Employer/Veterans/Disabled). 

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity/expression, national origin, age, veteran status, disability, or any other protected category pursuant to federal, state or local laws and will not be discriminated against on the basis of any such categories/status. Hajoca values diversity, equity and inclusion and this policy applies to all employment practices at Hajoca.  Hajoca is committed to providing reasonable accommodations for qualified individuals with disabilities including, but not limited to, during the application process.  Please let us know if you need assistance or an accommodation due to a disability.

We are a drug free workplace.  Employment is contingent upon pre-employment drug screening, subject to any federal, state and local laws.