Purchasing and Grant Director - UINTAH COUNTY
VERNAL, UT
About the Job
*Purchasing & Grant Director*
Full-Time w/benefits
PAY RATE: Commensurate with Experience
GENERAL PURPOSE
Performs a variety of complex and professional duties at an advanced level, as needed to expedite the daily processes and statutory obligations of the office of Purchasing and Grants.
SUPERVISION RECEIVED
Works under the general supervision of the County Commission.
SUPERVISION EXERCISED
Provides close to general supervision to Purchasing and Grant staff.
ESSENTIAL FUNCTIONS
Prepares financial work papers required to conduct annual audits; prepares to balance reports and documents as needed to complete annual audits; coordinates and cooperates with independent auditors to verify accuracy. Assists with Balance Sheet account reconciliations, account analysis, accrual calculations, and preparing related accounting documents and schedules. Assist with preparing the periodic reporting of financial results for assigned departments and functional areas. Research and prepare variance analysis and explanations. Assists with 1099's for tax purposes.
Familiarity with GASB statements and makes recommendations for Accounting policies and procedures.
PURCHASING:
- Negotiating contracts with vendors and suppliers to obtain the best deals on behalf of the County
- Verifying purchases by comparing them to a master list and recommending alternatives for expensive or irrelevant
- Interacting with suppliers to schedule delivery times and resolve shipping errors
- Authorizing payments and maintaining receipts, records, and inventories
- Evaluating suppliers by considering the price, quality, availability, and other criteria
- Authorizing payments and creating an encumbrance
- Procurement Process Creation of public bid RFPs Creation of purchase orders
Grant Management:
providing general supervision to the grant staff and support and training as needed.
Coordinates county efforts in securing outside financial funding and support for various capital improvement, environmental, social services, and special projects, i.e., homeless services, management studies, low-income housing, etc.; meets with department heads, engineers, and agency representatives; determines the scope and need for projects; monitors grant opportunities to local government for various projects and service development; prepares grant applications; coordinates grant application activities with other interested local entities to secure joint funding; researches various avenues for approaching special funding sources interested in stimulating and enhancing the effectiveness of local government.
Monitors county-secured federal and state grants for compliance with grant specifications and conditions; assures county compliance with Procurement Code; assures county receipt of disbursements of funds; develops periodic reports and reviews of program impact and progress; distributes reports to finance director, county manager, county commission, affected departments, and granter agencies as necessary. Prepares the Uintah County schedule of expenditures of federal awards for the fiscal year. The schedule of Expenditures is required for inclusion in the Annual Audit of Uintah County.
Coordinates with various county administrators and department heads in the identification and location of funding avenues and grants; assists dep
artment heads in the evaluation of grant feasibility; prepares drafts of grant applications or assists department heads in the completion of grant applications.
Attends various administrative and county meetings and makes presentations or participates in public discussion as needed to communicate intent, purpose, and opportunity related to grants and related funding opportunities, i.e. CDBG, housing authorities, etc.; assists County Commissioners in the delivery of presentations; prepares and delivers status eports on funding reservoirs and project disposition.
Coordinates with various organizations or institutions offering grants and funding assistance; attends meetings to be apprised of grants and provide input for county interests; communicates via telephone, email, or internet websites as needed.
Monitor department day-to-day operations and ensure compliance with established practices, policies, and
procedures; provide training; make recommendations related to employee recognition and corrective action.
Must cross-train in all functional areas of the office outside of regular duties to cover other staff as needed in case of emergencies.
Performs related duties as assigned.
*AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER*
Full-Time w/benefits
PAY RATE: Commensurate with Experience
GENERAL PURPOSE
Performs a variety of complex and professional duties at an advanced level, as needed to expedite the daily processes and statutory obligations of the office of Purchasing and Grants.
SUPERVISION RECEIVED
Works under the general supervision of the County Commission.
SUPERVISION EXERCISED
Provides close to general supervision to Purchasing and Grant staff.
ESSENTIAL FUNCTIONS
Prepares financial work papers required to conduct annual audits; prepares to balance reports and documents as needed to complete annual audits; coordinates and cooperates with independent auditors to verify accuracy. Assists with Balance Sheet account reconciliations, account analysis, accrual calculations, and preparing related accounting documents and schedules. Assist with preparing the periodic reporting of financial results for assigned departments and functional areas. Research and prepare variance analysis and explanations. Assists with 1099's for tax purposes.
Familiarity with GASB statements and makes recommendations for Accounting policies and procedures.
PURCHASING:
- Negotiating contracts with vendors and suppliers to obtain the best deals on behalf of the County
- Verifying purchases by comparing them to a master list and recommending alternatives for expensive or irrelevant
- Interacting with suppliers to schedule delivery times and resolve shipping errors
- Authorizing payments and maintaining receipts, records, and inventories
- Evaluating suppliers by considering the price, quality, availability, and other criteria
- Authorizing payments and creating an encumbrance
- Procurement Process Creation of public bid RFPs Creation of purchase orders
Grant Management:
providing general supervision to the grant staff and support and training as needed.
Coordinates county efforts in securing outside financial funding and support for various capital improvement, environmental, social services, and special projects, i.e., homeless services, management studies, low-income housing, etc.; meets with department heads, engineers, and agency representatives; determines the scope and need for projects; monitors grant opportunities to local government for various projects and service development; prepares grant applications; coordinates grant application activities with other interested local entities to secure joint funding; researches various avenues for approaching special funding sources interested in stimulating and enhancing the effectiveness of local government.
Monitors county-secured federal and state grants for compliance with grant specifications and conditions; assures county compliance with Procurement Code; assures county receipt of disbursements of funds; develops periodic reports and reviews of program impact and progress; distributes reports to finance director, county manager, county commission, affected departments, and granter agencies as necessary. Prepares the Uintah County schedule of expenditures of federal awards for the fiscal year. The schedule of Expenditures is required for inclusion in the Annual Audit of Uintah County.
Coordinates with various county administrators and department heads in the identification and location of funding avenues and grants; assists dep
artment heads in the evaluation of grant feasibility; prepares drafts of grant applications or assists department heads in the completion of grant applications.
Attends various administrative and county meetings and makes presentations or participates in public discussion as needed to communicate intent, purpose, and opportunity related to grants and related funding opportunities, i.e. CDBG, housing authorities, etc.; assists County Commissioners in the delivery of presentations; prepares and delivers status eports on funding reservoirs and project disposition.
Coordinates with various organizations or institutions offering grants and funding assistance; attends meetings to be apprised of grants and provide input for county interests; communicates via telephone, email, or internet websites as needed.
Monitor department day-to-day operations and ensure compliance with established practices, policies, and
procedures; provide training; make recommendations related to employee recognition and corrective action.
Must cross-train in all functional areas of the office outside of regular duties to cover other staff as needed in case of emergencies.
Performs related duties as assigned.
*AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER*
Source : UINTAH COUNTY