Purchasing Coordinator - HIKINEX

Our client, a Southern Westchester County-based Company, is seeking a detail-oriented Purchasing Coordinator to manage the procurement of equipment and materials for their contracts. This full-time, on-site role involves creating and managing purchase orders, tracking shipments, and ensuring accurate billing across project phases. 

Key Responsibilities 

• Review contracts and break them into purchasing phases to track costs. 
• Create and issue purchase orders as project phases progress and deposits are received. 
• Monitor vendor orders, ensuring confirmations match in quantity, price, and shipping details. 
• Notify project teams of any vendor backorders or delays. 
• Reconcile vendor invoices with purchase orders to confirm pricing, quantities, and delivery accuracy. 
• Collaborate with Accounts Payable to approve invoices for entry into QuickBooks. 
• Maintain vendor relationships and secure available promotional discounts. 
• Track materials ordered through change orders, ensuring proper billing to clients. 
• Conduct quarterly inventory checks with the warehouse team, issuing purchase orders for restocking. 
• Manage live inventory, ensuring stocked materials are used before reordering. 
• Coordinate trade-backs of excess inventory and perform year-end inventory closeouts. 

Requirements 

• Strong organizational skills and attention to detail. 
• Familiarity with purchasing, inventory management, and vendor relations. 
• Experience with accounting software (e.g., QuickBooks) for tracking orders and invoices. 

Compensation 

Salary is based on experience, industry knowledge, and leadership abilities.