Purchasing Coordinator - Harris County Purchasing - Harris County

Houston, TX

About the Job

About Harris County Purchasing Department:

Accountability, Ethics, Impartiality, Professionalism, Service, Transparency

The Purchasing Department is created for the purpose of providing a "checks and balances" system for expenditure of public funds. The Purchasing Department strives to maintain consistent and open communication with the vendor community and the various supported County departments and agencies.

Every effort is made to operate in an efficient and economical manner consistent with existing laws and sound business practices.

What you will do at Harris County Purchasing Department:

The Purchasing Coordinator must be knowledgeable of all phases of the Harris County purchasing process and be able to communicate and coordinate with departments, vendors, and other Purchasing Department personnel. The Purchasing Coordinator supports multiple Buyers, Senior Buyers and/or Contracts Administrators.

Essential Functions and Duties:

Prepare documents supporting the purchasing process including, but not limited to:
- Bid/Request for Proposals (RFP)/Request for Qualifications (RFQ) specifications
- Correspondence (agenda items) to Harris County Commissioners Court, the Harris County Hospital District Board of Managers, or other governing bodies
- Correspondence to end-user departments and vendors
- Spreadsheets tabulating vendor responses to bids, RFPs, RFOs, or RFQs
Proofread documents for accuracy
Process project-related bond and insurance documents
Perform data entry within multiple purchasing systems to update project information
Scan and index documents into the purchasing records management system on a timely basis
Communicate project information to end users, vendors, and the general public as needed
Distribute agenda items to departments and vendors
Open bids and responses to RFPs and RFQs on a rotating basis with other Purchasing Coordinators
Prepare hardcopy packages of advertised bids, RFPs, and RFQs for advertised projects
Process purchase orders as requested
Backup other Purchasing Coordinators
Other duties assigned by supervisor

Harris County is an Equal Opportunity Employer
https://hrrm.harriscountytx.gov/Pages/EqualEmploymentOpportunityPlan.aspx
If you need special services or accommodations, please call (713) 274-5445 or email ADACoordinator@bmd.hctx.net.

This position is subject to a criminal history check. Only relevant convictions will be considered and, even when considered, may not automatically disqualify the candidate.

Job Type: Regular Full-time

Location: Houston, Texas

Agency: Purchasing Department

Source : Harris County