Purchasing Assistant - The George Washington University

I. DEPARTMENT INFORMATION

Job Description Summary:

Reporting to the Executive Vice President and Chief Financial Officer, the Finance Division supports the university mission by providing service excellence in managing the overall integrity of the university’s fiscal activities.

Our leadership supports and leads dynamic teams in areas of accounting, financial reporting, student accounts, financial operations, data analysis, systems support, procurement, payables, travel services, treasury operations, risk management, business services, and tax reporting.

The Office of Financial Shared Services is looking for a temporary Purchasing Assistant. Responsibilities include:

-Process large volume of purchasing requests for goods and services

-Work closely with departments and respond to internal and external customer inquiries

-Issue purchase requests to procurement into Oracle using appropriate account codes

-Update various systems with requisition number, purchase order information, and order status

-Identify and resolve requisition issues such as missing/expired backup, backup not matching request, missing receipt of goods, and incorrect coding Follow-up on outstanding purchase requests

-Liquidate purchase requests

-Tracking PO encumbrance and software expirations

-Collect, track and file certificates of insurance

-Retrieve system reports Keep accurate records of purchasing documents, files and records

-Respond to internal and external customer inquiries regarding purchasing procedures for the purpose of providing information, direction and/or referral for addressing inquiry

Minimum Qualifications:

Qualified candidates will hold a Bachelor’s degree in an appropriate area of specialization. Degree must be conferred by the start date of the position. Degree requirements may be substituted with an equivalent combination of education, training and experience.

Additional Required Licenses/Certifications/Posting Specific Minimum Qualifications:

Preferred Qualifications:

II. POSITION INFORMATION

Campus Location:

Ashburn, Virginia

College/School/Department:

Financial Management

Family

Sub-Family

Stream

Level

Full-Time/Part-Time:

Hours Per Week:

30

Hiring Range

$17.75-$30.00

Work Schedule:

Monday-Friday

Position Designation:

Telework:

No

Required Background Check:

Criminal History Screening, Education/Degree/Certifications Verification, Social Security Number Trace, and Sex Offender Registry Search

Special Instructions to Applicants:

Position Type:

Posting Number:

T000326

Job Open Date:

12/13/2024

Job Close Date:

Open Until Filled:

No

Applicant Review Will Commence On:

Background Screening

Successful Completion of a Background Screening will be required as a condition of hire.

EEO Statement:

The university is an Equal Employment Opportunity/Affirmative Action employer that does not unlawfully discriminate in any of its programs or activities on the basis of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, or on any other basis prohibited by applicable law.