Purchasing Agent Admin at HKA Enterprises

1st Shift - Monday to Friday 8:30 am to 4:30 pm with a 45 minute lunch

Hybrid - 3 days minimum on site / 2 remote - But it will depend on the business needs.   

Contract: Will last until 12/23/2025 

The position would be working for HKA at the WOODCLIFF LAKE, NJ facility

1 PTO day per month on the 1st of each month

11 paid holidays offered 

Outline:

The candidate will be supporting the SRM (Supplier Relationship Management) rollout project and a team of buyers providing administrative tasks. 

Focusing on supporting the SRM project (new finance/purchasing system) and project representatives.

Will support the buyers in administrative day to day business duties. 

Basic job duties may include but are not limited to: 

Provide support to purchasing buyers.

Monitoring flow of purchase requisitions in SAP

Conducting initial review of purchase requisitions for content, documentation and accuracy and conduct initial follow-up for missing items. Ensuring compliance with internal policies

Support RFPs by organizing creation of RFP documents, meetings, receipt of documents and initial price comparisons

Providing basic problem resolution or point of contact for Purchasing procedures (policy, required documents, specifications, methods) and/or SAP system questions (requisition set-up, vendor search, etc.)

Contact vendors to clarify technical and logistical questions

Managing basic administration tasks (emailing, filing, organizing RFPs)

Manage the composition, issuance, changes, distribution of Purchase Orders and Contracts

Conduct smaller purchases or negotiations (under instruction and review of senior buyer) 

Other duties as assigned to support the department

EDUCATION:

Bachelors Degree

MUST HAVE EXPERIENCE: 

Min years of experience 3 to 5 years. 

Monitoring flow of purchase requisitions in SAP

review of purchase requisitions

Organizing creation of RFP documents

Organizing meetings

Receipt of documents & initial price comparisons

Microsoft Office tools (Word, Excel, PowerPoint, TEAMS)

Excellent Communication (English)

HKA Enterprises is a global workforce solutions firm. If you're seeking a new career opportunity or project experience, our recruiters will work to understand your qualifications, experience, and personal goals. At HKA, we recognize the importance of matching employee goals with those of the employer. We strive to seek credibility, satisfaction, and endorsement from all our applicants. We invite you to take time and search for your next career experience with us! HKA is an EEO Employer who participates in the US Citizenship and Immigration Services E-Verify Program.

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