Purchasing Admin - American Technology Consulting

OVERVIEWReceives general instructions from upper management concerning objectives ofassignment and may consult with vendor management and procurement staff,managers, and IOT Controllers to solve specific problems or unusualcircumstances.PURPOSE OF POSITION/SUMMARYThis position is responsible to verify IOT's compliance with State purchasingrules and regulations and to support IOT vendor management activity, to ensurethat the State’s true needs are met both effectively and economically.ESSENTIAL DUTIES/RESPONSIBILITIES•Review electronic procurement files to verify filing of required procurementdocumentation•Work with agency operations and procurement staff to obtain needed procurementrecords•Facilitate vendor registrations to do business with the State of Indiana•Respond to vendor inquiries regarding payment status•Maintain vendor data in vendor management software tool•Performs related work as requiredJOB REQUIREMENTS•Associate’s Degree and 1+ years of experience in purchasing, vendor management,and/or customer service; or a High School Diploma or High School Equivalentdiploma and 3 + years of experience in purchasing, vendor management, and/orcustomer service•Critical thinking and analysis skills•Ability to organize and prioritize•Ability to generate and maintain effective communications, good workingrelationships and a positive image with suppliers, coworkers, and other stateemployees/officials by promoting courtesy, objectivity, and fairness•Ability to assist with client relationship development, problem identification,analysis, and resolution•Ability to facilitate meetings with department and with vendors•Familiarity with and/or knowledge of PeopleSoft E-Procurement or another ERP(Enterprise Resource Planning) Procurement and Financial system is preferred.SUPERVISORY RESPONSIBILITIES/DIRECT REPORTSN/ADIFFICULTY OF WORKThe work is broad in scope involving many complex program elements that requirecritical and administrative analytical abilities.RESPONSIBILITIESIncumbent receives general instructions from upper management concerningobjectives of assignment and may consult with the Contract Manager, ProcurementManager, or Controller to solve specific problems or unusual circumstances whenformalized guidelines do not apply.PERSONAL WORK RELATIONSHIPSIncumbent works with agency staff of professionals and clerical personnel andreports to the Controller. Incumbent works extensively with personnel in agencyoperations, vendors, and other state agencies along with peers within theFinance team.PHYSICAL EFFORTNone greater than normalWORKING CONDITIONSOffice Setting