PT Administrative Assistant - Dundee Products Company - Insight HRM

Insight HRM is seeking applicants for a Part Time Administrative Assistant position with Dundee Products based in Dundee, MI. This position is in a manufacturing environment.

Job Summary:

Dundee Products is a locally owned and operated fabricator of steel tubing. Our dedicated team work together to create a quality product that they are proud of and our customers appreciate. The Administrative Assistant facilitates the efficient and accurate execution of administrative/clerical duties for the Operations team, including serving as the company's receptionist.

Schedule: Flexible schedule available, approximately 10-20 hours/week Monday - Thursday beginning in August 2024.

1. Answers and transfers phone calls, screening when necessary.
2. Welcomes and directs visitors, vendors, customers, etc.
3. Maintains the company's customer service email and voicemail lines, responding to requests or routing them as appropriate, in a timely (same business day) manner.
4. Coordinates and schedules travel, meetings and appointments for managers as needed.
5. Maintains and restocks office supplies and coordinates maintenance of various office equipment.
6. Makes copies, scans documents and maintains them in orderly electronic records, files documents.
7. Creates Job Cards daily at the instruction of the Operations Director.
8. Sorts and distributes incoming/outgoing mail daily.
9. Work simultaneously on multiple ongoing projects.
10. Comply with required attendance policy and be physically at assigned location to fulfill job functions.
11. Works harmoniously with others with exemplary interpersonal skills.
12. Works on strict deadlines which require prompt attention to detail and reliable attendance.
13. Performs other duties as assigned.

Additional Duties/Responsibilities:

1. Must have reliable means of transporting to work
2. Must adhere to attendance guidelines
3. Successful completion of a pre-employment drug screen and background check
4. Adhere to Drug & Alcohol-Free Workplace guidelines
5. Ability to follow instructions and complete tasks

Attributes:

1. Proactive self-starter who thrives in an upbeat, positive environment; and has a calm and collaborative demeanor.
2. Adaptable to changing conditions, including adjusting priorities on the fly.
3. Comfortable working under pressure.
4. Enjoys working collaboratively and, at times, independently.
5. Proficient at prioritizing and able to handle a variety of tasks simultaneously with superior problem-solving and time-management skills.
6. Strong, professional written and oral communication skills including the ability to build relationships.
7. Demonstrates professional practices and ethics.
8. Detail oriented, inquisitive, confident, organized and results-driven.
9. Strong interpersonal skills and the ability to work collaboratively with a variety of personality styles.
10. Committed to one's own personal development and staying abreast of industry shifts.
11. Models exemplary behavior to staff and community.

Education/Certification/Licensing/Experience/Knowledge/Skills/Abilities Requirements:

1. High School Diploma or equivalent required.
2. Previous demonstrated experience (preferably > 1 year) in administrative support capacity; previous manufacturing environment experience a plus.
3. Proficient in all MS Office programs.

Physical Demands and Work Environment:

1. Involves working in an open-office environment and plan environment regularly exposed to extreme temperature, extreme noise, fumes, dust, etc.
2. Sitting/standing at desk and on computer periodically.
3. Ability to move throughout the facilities on occasion.
4. Ability to lift, carry and transport up to 25 pounds.
5. No other unusual physical demands or environmental factors.
6. Ability to operate standard office equipment.
7. Ability to speak, hear and see.

Equal Employment Opportunity & ADA Compliance

Dundee Products provides equal employment opportunities to all employees and applicants for employment without regard to race, color, creed, ancestry, national origin, gender, sexual orientation, marital status, religion, age, disability, gender identity, genetic information, service in the military, arrest and conviction record. Equal employment opportunity applies to all terms and conditions of employment, including hiring, placement, promotion, termination, layoff, recall, transfer, leave of absence, compensation, and training. To ensure equal employment opportunities to qualified individuals with a disability, Dundee Products will make reasonable accommodations for the known disability of an otherwise qualified individual, unless undue hardship on the operation of the business would result.