PT Accounts Receivable Specialist - St. Petersburg Catholic HS - The Catholic Diocese of St. Petersburg

St. Petersburg Catholic High School is hiring a part-time Accounts Receivable Specialist for 29 hours per week.  The most qualified candidate will organize and execute the administrative services for the school including full cycle accounts receivable, miscellaneous accounting, support to Administration, and support to the Director of Finance.  All potential hires must pass a Level II Background Screening as well as complete Safe Environment training. 

Expected duties include: 

-Managing accounts receivable using FACTS, State Scholarship websites, and accounting software 

-Maintaining aging of payment accounts to include making timely contact (via email, text, phone, mail) of past due accounts and keeping accurate and current notes in the FACTS system

-Researching, analyzing, and resolving payment or customer billing discrepancies

-Providing aging, collection status, and reports to Director of Finance weekly

-Keeping Registrar up to date regarding past due accounts for transfer students, transcript release, etc.

-Preparing and post cash receipts

-Reconciling customer accounts and ensure all payments are accounted for and properly posted

-Assisting parents with account, payment, scholarship and Grant & Aid questions

-Receiving, entering, and reconciling all scholarship payments and accounts; Work with our scholarship vendors on payment, account, or distribution issues

-Updating any monetary information on the enrollment spreadsheet

-Identifying overpayments or credits, get approval from Director of Finance and coordinate with Accounts Payable to process check reimbursements

-Coordinating resolution of returned checks

-Setup FACTS payment forms as needed, answer any questions, make changes, send reports, and maintain; Internal or External

-Maintain FACTS and any system issues or needs with our rep

-Performing account maintenance duties

-Assisting in monthly and yearly closing including analysis of accounts, as required

-Keeping scholarship binders and spreadsheet, enter JE, and reconcile to actuals in FACTS

-Assisting with Audit as requested

-Monitoring and responding in a timely manner to emails (scholarship & accounts receivable)

-Other responsibilities and projects as needed to support the Finance office

Qualifications:

Excellent verbal and written communication skills

Positive attitude and generous team player

Confidentiality

Good record keeping, attention to detail and organization

Previous accounts receivable, and collections experience

Ability to use Microsoft productivity software proficiently

Work hours and benefits

Tues-Fri 8:00-3:15 – 7.25/hrs daily, 4 days/wk OR M-Fri 8:00-1:45 - 5.75/hrs daily, 5 days/wk – Total of 29 hours/wk

Paid days off are:

-Holidays the school is closed, and falls on your regularly worked days (most federal holidays)

-Hours you would have normally worked during the week of Thanksgiving, and the two weeks at Christmas break