Proposal and Marketing Coordinator - Geosyntec Consultants, Inc.

Do you want to build an impactful career to change the world for the better? 

Geosyntec has an exciting opportunity for a Proposal and Marketing Coordinator in our Oak Brook, or Chicago, IL office. The position will require the utilization of Microsoft Office and Adobe skills to assist and coordinate the development of top-tier marketing materials, competitive proposals, presentations, and event coordination. The role will work collaboratively with staff throughout the company to support overall marketing efforts.

Geosyntec is an innovative, international engineering and consulting firm serving private and public-sector clients to address new ventures and complex problems involving our environment, natural resources, and civil infrastructure. Our engineers, scientists, technical and project employees serve our clients from offices across the world. Ranked by ENR as one of the top environmental engineering design firms, Geosyntec is internationally known for its technical leadership, broad experience, and exceptional client service.

We invest in our people.  Each employee is unique, and your career at Geosyntec will be too.  We offer competitive pay and benefits, and well-being programs to support you and your family.

To Learn More Visit: http://www.geosyntec.com/careers/.

• Coordinate with marketing teams and practitioners in the development of new marketing material or updates to existing material;
• Create first draft/template of news announcements for internal and external posting, as directed and ensure proper circulation for comment;
• Coordinate with practitioners to maintain master resumes, project desriptions and imagery;
• Maintain and manage content libraries, including prior proposals, boilerplates, and visuals;
• Assist with content for online presence, including social media, website and emails;
• Coordinate overall logistics for high-level conferences and events. Monitor and disseminate event planning details to participants and research event attendees;
• Prepare proposal/SOQ pursuit memo (guide to preparing the deliverable);
• Assist with the preparation and/or assembly of written and visual information for client presentations;
• Assist in maintaining scheduling and tracking systems for individual pursuit and proposal elements;
• Help to produce SOQs/proposals, including editing and graphics; formatting, preparing for digital and/or print reproduction;
• Handle production and confirm needed resources to ensure on-time delivery of SOQs/proposals;
• Gather content from team and consultants as needed; maintain content libraries / winning examples-templates;
• Organize and develop task lists from pre-submittal meeting recordings and notes;
• As directed, monitor sources of industry-related market information; distribute potential leads to proposal and marketing teams;
• Review, cull, and maintain select sources of industry-related market information;
• Gather research data related to clients; competitors; past, current, and prospective markets; and relevant corporate experience;
• Assist in maintaining systems to extract, categorize, and retrieve information related to clients, consultants, personnel, projects, prior proposals, boilerplate, visuals, and mailing lists;
• Identify needed pursuit information and lead the creation of MS Teams sites for proposal teams, load folder with key information, and identify and add team members (branch/region/CMSS firm-wide);
• Develop proposal and cover letter templates;
• Assist with graphics concepts and development, writing/content, and proofreading;
• Handle requested edits to marketing content such as press releases and article drafts;
• Coordinate the development and submittal of project award entries;
• Participate in data gathering for strategic plans, reports, and meetings;
• Participate in RFQ/RFP review and/or strategy sessions to analyze a potential client in terms of target market, project size, probability of selection, and timing in order to recommend a go/no go decision;
• Assist in special events planning (e.g. conferences, receptions, open houses, etc.);
• Participate in marketing associations for professional development of marketing functions (i.e., SMPS, APMP); and
• Perform special projects and related work as required.

• Bachelor's degree, an associate degree or equivalent from a two-year college and 2 years of related experience, or 4 years of related experience in a marketing professional services environment for engineering, architecture, commercial construction, or legal firm. (required)
• Proficiency with graphic design and production, desktop publishing and presentation software. (required)
• Working knowledge of the following Microsoft Office and Adobe programs is required: Acrobat, Excel, Illustrator, InDesign, Outlook, Photoshop, PowerPoint, and (required)
• Possess an understanding and/or experience with (i) the RFQ/RFP process, and (ii) techniques associated with the evaluation of promotional activities. (required)
• Ability to read, analyze, and interpret complex marketing, and business documents. (required)
• Ability to respond effectively to difficult inquiries or complaints from internal and external (required)
• Ability to provide source material to and critical commentary on advertising/promotional copy, proposals, presentations, and correspondence in a manner that is well written, well organized, and clearly presented. (required)
• Must have the ability to communicate clearly and logically. (required)
• Must have excellent communication skills which facilitate effective verbal and written communication internally and externally on general marketing and business topics. (required)
• Ability to write in a marketing and/or journalistic manner. (required)
• Ability to adapt to different communication styles and thrive in a client deadline-driven work environment. (required)