Proposal Coordinator - Marathon TS
Huntsville, AL
About the Job
Proposal Coordinator
Huntsville AL / Chantilly VA
As a Proposal Coordinator, you will work with Proposal Manager and the proposal team, as well as capture leads, senior leadership, operations teams, and technical personnel to organize, track, develop and deliver compliant, winning proposals in response to customers. On smaller, less complex efforts, you may perform the role of the Proposal Manager.
This job is for you if you:
Are detail oriented and have a demonstrated ability to think analytically and apply solid judgment when interpreting and applying data, contract terms and conditions, and regulatory requirements to work products. Have interpersonal skills to communicate effectively with all levels of management and individual contributors. Key success factors include ability to plan and manage a schedule, commitment to on-time performance, and the ability to support concurrent proposal assignments in a time sensitive environment.
The ideal candidate will have 5+ years of previous experience and a bachelor's degree.
What we are expecting from you (i.e., the qualifications you must have):
#cjjobs
Marathon TS is committed to the development of a creative, diverse and inclusive work environment. In order to provide equal employment and advancement opportunities to all individuals, employment decisions at Marathon TS will be based on merit, qualifications, and abilities. Marathon TS does not discriminate against any person because of race, color, creed, religion, sex, national origin, disability, age or any other characteristic protected by law (referred to as "protected status ").
Huntsville AL / Chantilly VA
As a Proposal Coordinator, you will work with Proposal Manager and the proposal team, as well as capture leads, senior leadership, operations teams, and technical personnel to organize, track, develop and deliver compliant, winning proposals in response to customers. On smaller, less complex efforts, you may perform the role of the Proposal Manager.
This job is for you if you:
Are detail oriented and have a demonstrated ability to think analytically and apply solid judgment when interpreting and applying data, contract terms and conditions, and regulatory requirements to work products. Have interpersonal skills to communicate effectively with all levels of management and individual contributors. Key success factors include ability to plan and manage a schedule, commitment to on-time performance, and the ability to support concurrent proposal assignments in a time sensitive environment.
The ideal candidate will have 5+ years of previous experience and a bachelor's degree.
- Ability to work independently in a high-volume contracting environment.
- Ability to analyze a problem and recommend solutions, problem solving skills.
- Ability to communicate both orally and in writing.
- Presentation skills with ability to distill and explain complex info simply and concisely.
- Experience with Word Template design and desktop publishing
- Experience and proficiency with MS Office Suite, Adobe Professional, and SharePoint/Microsoft Teams desired.
- Experience with large language models like ChatGPT is desired.
What we are expecting from you (i.e., the qualifications you must have):
- Collaboration : Work with a wide range of personnel, to include Business Unit leads, technical and business subject matter experts, content developers, capture and proposal managers, sales leads, pricing, contracts and subcontracts, as well as Senior Leadership.
- Creating Microsoft Word/PowerPoint or PDF Response Templates: Reading, reviewing, and analyzing request for proposal (RFP) and request for information (RFI) documents to create template for response.
- Creating Pre-Proposal Artifacts: Examples include (but not limited to) developing proposal schedules, proposal outlines, compliance checklists, and assisting with creation of color team review (leadership approval review) materials.
- Maintaining Proposal Artifacts: Working with Proposal Manager to adjust proposal schedule as needed (amendments, progress, Senior Leadership reviews, etc.), working with compliance auditor to update compliance matrix, and capturing/documenting official response approvals.
- Tracking Action Items: Attending meetings, capturing meeting minutes/action items, and monitoring progress of action items
- Desktop Publishing and Editing: Proofreading and formatting technical and non-technical documents,
- Compliance Auditing : Ensuring responses are in compliance with all RFP/RFI requirements (i.e., structure, formatting, and content) updating compliance matrix as required based on solicitation amendments.
- Configuration Control : Managing permissions and access to response documents, ensuring version control of documents maintained, and resolving issues (if arise)
- Production: Finalizing and producing response documents to include printing, copying, binding, shipping, or electronic uploads or preparation of digital media as required by client solicitation.
- Identifying Content : Work with Program Manager, Sales Leads, and Capture/Proposal Managers to review solicitations to identify, capture, and write content for response to include past performance and key personnel. (see prompt engineering)
- Maintaining the Content Repository (Proposal, Artifact, and Quals): Serving as site administrator (Microsoft Teams/SharePoint) to manage and organize content/structure. Helping teams with creating artifacts and boiler plate language for repositories.
- Manages Smaller Proposal Efforts: Act as proposal manager on smaller, less complex, efforts.
- Optional: Prompt Engineering (Artificial Intelligence): Bonus if have familiarity with large language models, prompt generation techniques, and algorithms (e.g., Generative AI/ChatGPT Prompts) to identify content in our repository.
#cjjobs
Marathon TS is committed to the development of a creative, diverse and inclusive work environment. In order to provide equal employment and advancement opportunities to all individuals, employment decisions at Marathon TS will be based on merit, qualifications, and abilities. Marathon TS does not discriminate against any person because of race, color, creed, religion, sex, national origin, disability, age or any other characteristic protected by law (referred to as "protected status ").
Source : Marathon TS