Proposal Coordinator at HITT Contracting

Every day, our team members do amazing things in pursuit of our shared purpose to build trust with our clients, partners, subcontractors, and teammates. No matter your background, education, or career path, if you share our vision to create extraordinary experiences, you belong at HITT.

Job Description:

This entry to mid-level proposal coordinator leads the development of responses to RFQ/RFPs, interview presentations, and award submissions. Additionally, the proposal coordinator is the point of contact for assigned business units. The ideal candidate is detail-oriented, organized, high-performing, and has strong customer service skills. The key to this position is the ability to multi-task and to remain cool while working under multiple deadlines. The position requires excellent writing and design layout skills.

RESPONSIBILITIES

• Lead the strategy, coordination, writing, editing, layout, and production of qualifications packages and proposals.

• Collaborate with project teams to develop interview presentation strategy; lead the development of interview materials including presentations, interview books, and handouts; direct presentation rehearsals and ensure the presentation team is well-prepared.

• Act as point of contact for assigned business units; guide them as they need marketing support; maintain project and team knowledge in CRM and other systems.

• Develop and maintain business unit-specific marketing content including narratives and photography for use in proposals, brochures, collateral, company website, social media, etc.

• Update and maintain marketing materials including resumes, project sheets, proposal materials, etc.

• Manage and produce industry and project-specific award submissions.

QUALIFICATIONS

• Bachelor’s degree in Marketing, Communications, Technical Writing, or Graphic Design, or equivalent work experience.

• 0–4 years of experience in marketing in a fast-paced corporate environment; experience in the architecture/engineering/construction (A/E/C) field is desirable, but not required.

• Excellent technical writing and copy-editing skills are required.

• Proficiency in Microsoft Office Suite is required.

• High level of working knowledge of Adobe Creative Cloud is desired (specifically InDesign).

• Experience developing RFQ and RFP responses is desired.

• Confidence in leading operations project teams and collaborating with executive leadership individually and in group settings.

• Demonstrated strengths in organization, multi-tasking, and project management are a plus.

• Ability to work in a team environment and independently.

• Working knowledge of CRM systems, especially Microsoft Dynamics, is a plus.

• This position reports to a senior manager.

HITT Contracting, Inc. is committed to creating a diverse and inclusive environment. We are proud to be an Equal Opportunity and Affirmative Action Employer providing opportunities to all employees and applicants without regard to race, sex, national origin, religion, age, disability, veteran status, genetic information, sexual orientation, gender identity and any other protected status in accordance with applicable law.

Women, minorities, individuals with disabilities, veterans, and LGBTQ+ individuals are encouraged to apply.

HITT Contracting, Inc. promotes a drug-free workplace.