Property Manager - CoreTechs

Santa Clara, CA 95054

About the Job

Property Manager
Santa Clara, CA 95054

Salary: 100-115k/yr

ESSENTIAL JOB FUNCTIONS AND SPECIFIC RESPONSIBILITIES:
Reporting Relationship:

Reports directly to the Vice President or Senior Property Manager

General Responsibilities:

This position is responsible for all management aspects of the assigned properties, including operations, financial, and tenant relations.

Property Maintenance:

Regular inspections of properties to ensure standard high-quality appearance and provide recommendations for maintenance / upgrades as necessary
Work with the Property Administrator in preparing/requesting and maintaining service contracts, purchase orders, and work orders
Pre-qualify contractors, preparation of bid packages, review and award to contractors, draw up contracts, obtain certificates, oversee work, draft final punch list, obtain warranty paperwork if applicable
Coordinate refurbishment premises for leasing
Maintain all vacant premises for marketing

Tenant Relations:

Attend kick-off meeting and present move-in materials
Coordinate tenant move-in process
Visit tenant post-move-in to ensure tenant satisfaction
Coordinate with the construction of Tenant Improvements when requested
Establish a relationship as the primary contact for tenants
Respond quickly to each tenant request with the timeline for completion
Tenant visitation at a minimum of two times per year
Review compliance of tenant certificates of insurance (monthly or quarterly, depending on owner's/client's requirements)
Review compliance of tenant hazmat program
Co-review Tenant requests for additional construction/post notice of non-responsibility Conduct tenant closure inspection with Tenant
Ensure completion of all tenant move-out/restoration responsibilities
Complete final accounting in conjunction with the Property Accountant

Financial:

Ensure timely receipt of all rent payments
Assess late charges as needed and/or required by ownership
Process three-day notices when required
Review and approve on a monthly basis all rent rolls, rent-up, and tenant statements Yearly (or as required) budget preparation
Budget reforecasting as required by ownership
Review and approval of invoices up to the approved limit
Monitor operating expenses versus budget
Preparation of monthly financial reporting packages for review by the Vice President CAM reconciliation analysis and review
Respond to owners and asset managers when requested

SCOPE OF RESPONSIBILITY AND AUTHORITY:

The Property Manager is charged with supporting management's efforts in the day-to-day implementation of policies, procedures and programs that will ensure a well-managed, well-maintained building, placing maximum emphasis on positive responses to the concerns and needs of the tenants, environmental health and safety, and quality programs in coordination and conjunction with the Owner's goals and objectives.

REQUIREMENTS:

Full-time position
Active CA Real Estate license
At least 4+ years of directly relevant Commercial Real Estate Property Management experience
Strong working knowledge of MS Word, Excel, Outlook, and PowerPoint
Familiarity with maintenance accounting and/or budgeting software (Kardin)
Effectively prioritize, multi-task and time manage
Excellent people skills
Strong working knowledge of general office equipment (copiers, scanners)
Ability to effectively communicate both orally and in writing with peers, managers, and clients
Dependable and flexible as well as possessing the ability to maintain a high level of confidentiality
Proactive, initiate follow-through
Work well in teams

We are an equal opportunity employer, and we are an organization that values diversity. We welcome applications from all qualified candidates, including minorities and persons with disabilities.

req25-00034

Source : CoreTechs