Property Coordinator- Southern Region - United Domestic Workers

UDW Overview: 
United Domestic Workers of America, UDW/AFSCME Local 3930 is a statewide labor union that represents more than 170,000 home care and family child care providers in 45 counties in California. Founded in 1979, UDW is a diverse, progressive labor organization that seeks dynamic, committed individuals who will support our members and those for whom they care locally, statewide and at the national level. 

UDW is one of California’s largest labor unions. We consistently support and lead important social justice initiatives like fighting for racial justice, income inequality, and affordable health care for all. We are committed to respect and dignity for seniors, people with disabilities, and the children in our care.  We fight for better working conditions and fair pay for home care and child care providers, and full funding for life-saving programs like In-Home Supportive Services (IHSS) and subsidized family child care. For more information about UDW, please visit our website at www.udw.org. 

Job Information: 
Job Title: UDW Property Coordinator
Job Type: Exempt (Salary) 
Department: Finance & Administrative Services
Reports to: Finance Director 
Job Location: Southern California (San Diego, Santa Ana, Riverside)
Schedule: Monday to Friday, 9:00 AM to 6:00 PM, Hybrid (In office/remote)
Starting Salary Range:  $71,586.00 to $87,500.00/year

Job Summary: 
The UDW Property Coordinator is responsible for coordinating and overseeing all necessary permits and approvals required for development projects of all assigned UDW properties. They will ensure compliance with local building codes, regulations, and environmental requirements. Additionally, they will assist in the coordination and supervision of development projects, monitor project timelines and budgets, and facilitate effective collaboration among internal teams, external consultants, and contractors. The UDW Property Coordinator will conduct financial analysis and feasibility studies to develop accurate project budgets and cost estimates. They will also oversee vendor relationships, conduct site inspections, and prepare detailed reports on project status, issues, and recommended actions. Administrative tasks, such as event planning and file management, are also part of their responsibilities.

Duties and Responsibilities:

Administrative:                                                                  
•    Interact courteously and tactfully with managers, co-workers, members, vendors, or associates.
•    Partner with leaders and critical operations to effectively oversee to change schedules and priorities and communicate to all involved parties.
•    Order materials and supplies for departmental events and meetings.
•    Assist with event planning, logistics, tracking event vendors, and other related projects. 
•    Perform periodic audits of files and records to ensure that all required documents are collected and filed appropriately.
•    Establish and maintain hard copies and/or electronic filing system. 
•    Create spreadsheets and update/maintain department databases.
•    Assist with department projects and perform other duties as assigned, which are reasonably within the scope of work in this job classification.

Project Coordination:
•    Assist in the coordination and supervision of development projects, collaborating with various teams and stakeholders to ensure timely completion.
•    Organize and maintain project documentation, including contracts, plans, permits, and other relevant records.
•    Monitor project timelines, budgets, and resources to ensure project milestones are met.
•    Implement project management tools and techniques to streamline project coordination efforts and improve communication among team members.
•    Conduct regular project meetings to provide updates on project status, address challenges, and align priorities.
•    Identify and mitigate project risks by creating contingency plans and coordinating with relevant stakeholders.
•    Facilitate effective collaboration between internal teams, external consultants, and contractors to ensure seamless project execution.
•    Continuously evaluate and improve project coordination processes and workflows to optimize efficiency and resource allocation.

Budgeting and Cost Control:
•    Conduct thorough financial analysis and feasibility studies to develop accurate project budgets and cost estimates.
•    Implement cost control measures, such as value engineering and cost-saving initiatives, to achieve project objectives within budget constraints.
•    Monitor and analyze project expenditures regularly, identifying areas of overspending or cost overruns.
•    Develop and maintain relationships with suppliers and vendors to negotiate favorable pricing and terms.
•    Provide regular cost reports to management and stakeholders, highlighting variances and recommending corrective actions to maintain budget compliance.

Permitting and Compliance:
•    Coordinate and oversee all necessary permits and approvals required for the development projects, ensuring compliance with local building codes and regulations.
•    Research and stay updated on zoning, planning, and environmental regulations to ensure adherence to legal requirements.
•    Liaise with government agencies and local municipalities to secure necessary permits and resolve any issues that may arise.
•    Develop and maintain relationships with local regulatory agencies and officials to streamline the permitting process and ensure timely approvals.
•    Conduct periodic audits and internal reviews to ensure ongoing compliance with all building codes, regulations, and environmental requirements.
•    Collaborate with legal counsel to mitigate risks associated with permit violations and non-compliance.
•    Explore innovative approaches to sustainability and green building practices to enhance compliance with environmental regulations.
•    Proactively identify any potential regulatory changes or updates that may impact current or future development projects and adapt strategies accordingly.

Vendor Management:
•    Develop and implement a comprehensive vendor qualification and selection process to ensure the engagement of reliable and reputable vendors.
•    Establish and maintain strong relationships with key vendors, contractors, and suppliers, fostering partnerships based on trust and open communication.
•    Conduct regular performance evaluations of vendors to monitor quality, timeliness, and adherence to project specifications.
•    Negotiate favorable terms, contracts, and service level agreements with vendors to maximize value and minimize risk.
•    Continuously seek out new and innovative vendors, contractors, and suppliers to diversify options and improve project outcomes.

Site Inspections and Reporting:
•    Conduct regular site inspections to monitor progress, quality, and compliance with project specifications and safety standards.
•    Prepare detailed reports and documentation on project status, issues, risks, and recommended action
•    Implement a robust site inspection schedule to ensure adherence to project specifications, quality standards, and safety guidelines.
•    Create detailed inspection checklists and protocols to document findings and track corrective actions.
•    Collaborate with project teams to address any issues or non-compliance identified during inspections promptly.
•    Develop comprehensive reporting templates that provide clear and concise information on project status, progress, and potential risks.
•    Regularly analyze inspection data to identify trends, patterns, and areas for improvement in project execution and site management

Knowledge, Skills, and Abilities: 
•    Thorough understanding of property development principles, practices, and procedures, including zoning regulations, building codes, and land use policies.
•    Strong analytical and research skills to assess market trends and conduct feasibility studies for potential development projects.
•    Ability to coordinate and oversee project timelines, budgets, and resources effectively.
•    Knowledge of construction processes and ability to oversee the progress of development projects.
•    Familiarity with environmental impact assessments and sustainability practices in property development.
•    Proficiency in using computer-aided design (CAD) software and other relevant tools to create and review architectural and engineering plans.
•    Excellent communication and negotiation skills to collaborate with contractors, architects, engineers, and other stakeholders throughout the development process.
•    Experience in conducting site evaluations and due diligence to ensure compliance with legal and regulatory requirements.
•    Strong financial acumen and ability to analyze investment opportunities, conduct financial modeling, and prepare business cases for property development projects.
•    Understanding of risk management techniques and ability to identify and mitigate potential risks in property development.
•    Knowledge of market research methodologies and ability to assess market demand and pricing for various types of properties.
•    Exceptional organizational skills to oversee multiple development projects simultaneously and prioritize tasks effectively.
•    Proficiency in using project management software tools to track project progress, maintain documentation, and facilitate collaboration among team members.
•    Ability to adapt to changing circumstances and navigate challenges in property development projects.
•    Commitment to delivering high-quality developments that meet the needs and expectations of stakeholders while adhering to ethical and sustainable practices.
•    Expertise using Microsoft programs, including Word, Excel, PowerPoint, Teams, and Outlook; Zoom; task management software like Asana; and accounting platforms Quickbooks, Certify, Divvy, and Corpay.
•    Effective calendar management and time management skills.
•    Knowledge of standard business documents and table formatting to prepare materials accurately. 
•    Proficiency using the Internet as a research tool.
•    Experience composing grammatically correct correspondence and editing drafts to correct grammar, spelling, and punctuation.
•    Excellent organizational skills. 
•    Experience coordinating virtual and in-person events.
•    Ability to communicate and relate respectfully with a diverse membership and staff. 
•    Commitment to providing accurate, efficient, and friendly service to staff and members. 
•    Ability to exercise strong problem-solving skills. 
•    Ability to multi-task and work well under pressure and with tight deadlines.
•    Ability to prioritize and complete workload; able to handle numerous projects at the same time and work independently.
•    Ability to design and create presentations using UDW brand assets.

Preferred Qualifications:
•    Bachelor's degree in Construction Management, Engineering, Architecture, or related field.
•    Minimum of 5-7 years of experience in property development, construction management, or a similar role.
•    Strong knowledge of building codes, permits, and regulations.
•    Proficiency in project management software and tools.
•    Attention to detail and a commitment to delivering high-quality work.
•    Ability to work independently and in a team environment.
•    Effective administrative and clerical skills.
•    Excellent written and verbal communication skills.
•    Works well under pressure and meets tight deadlines.
•    Highly computer literate with capability in email, MS Office, Quickbooks and related business and communication tools.
•    Fantastic organizational and time management skills.
•    Strong decision-making and problem-solving skills.
•    Meticulous attention to detail.
•    Ability to accurately follow instructions
•    Bilingual in Spanish or Vietnamese a plus
•    Demonstrated commitment to social, racial, and economic justice
•    Understanding of labor, community, political or student organizing

Requirements: 
•    Flexibility to be on-call and/or work weekends, after hours and holidays to complete projects and support campaigns
•    Ability to work from UDW’s San Diego office as needed
•    Willingness to travel as needed
•    Valid driver's license and the willingness to travel to project sites as needed 

Preferred Bilingual Language(s) in either:
•    Spanish 
•    Vietnamese 
•    Korean
•    Tagalog
•    Russian 
•    Assyrian
•    Somali
•    Mandarin Chinese 
•    Cantonese
•    Arabic

Employee Benefits:
•    Health Insurance
•    Dental Insurance
•    Vision Insurance
•    Life / AD&D
•    Long Term Disability (LTD)
•    401(k) Savings Plan
•    Pension Plan
•    Paid Vacation Days
•    Paid Sick Leave
•    Personal Day
•    16 Paid Holidays
•    Floating Holiday

COVID-19 Vaccination Requirement:
UDW has adopted a COVID-19 vaccination policy to safeguard the health and well-being of our employees. As a condition of employment, our employees are required to be fully vaccinated for COVID-19, unless a reasonable accommodation is approved or as otherwise required by law.

Physical Demands: 
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions.  While performing the duties of this position, the employee is regularly required to talk and hear. The employee frequently is required to use hands or finger, handle, or feel objects, tools or controls. The employee is required to stand; walk; sit; reach with hands and arms; climb or balance; and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this position include close vision, distance vision, peripheral vision, and the ability to adjust focus. The noise level in the work environment is usually moderate. 

Work Environment: 
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is primarily exposed to an office-type environment. The employee will frequently work on or around office equipment and furniture. The noise level in the work environment is low to moderate. The employee will frequently work with deadlines under pressure and will occasionally be required to work alone. The employee is occasionally exposed to outdoor environments, which may include exposure to vehicles, moving mechanical parts; vibration; odors, fumes, gasses, smoke, dust, or airborne particles; and outside weather conditions.

Equal Opportunity Employer:
UDWA is an equal opportunity employer, and, as such, does not discriminate an employee or applicant based on race, creed, color, age, sex, national origin, marital status, sexual orientation, gender identity, religious affiliation, disability, or any other classification protected from discrimination under applicable law.

Notice of E-Verify Participation: 
This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment. Employers can only use E-Verify once you have accepted a job offer and completed the Form I-9. For more information on E-Verify, or if you believe that your employer has violated its E-Verify responsibilities, please contact DHS (888) 897-7781, dhs.gov/e-verify. 

Women, people of color, people with disabilities, and members of the LGBTQIA+ community are strongly encouraged to apply.

To apply for this position, please visit UDW’s career page and submit your application.
UDW’s career link →   https://udwa.hiringplatform.com/list/careers