Property Accounting Specialist - Avison Young

Our Story

Avison Young is a global commercial real estate brokerage and advisory firm, offering transaction, management, financial and consulting services. We’ve designed our corporate structure to best serve our clients by enhancing collaboration across our organization.

At Avison Young, we are committed to providing a comprehensive suite of commercial real estate services to our clients while fostering a supportive and inclusive workplace culture for our employees. Our collaborative approach and emphasis on personal and professional growth create an environment where individuals can thrive. Real estate can have a significant positive impact on people’s lives – and we’re in the business of making spaces and places work better for people. Our purpose is to create real economic, social and environmental value as a global real estate advisor, powered by people.

If you're looking for career opportunities where you can excel and contribute to a strong company culture, we want to hear from you. Join our highly motivated team and take pride in your work as we create a better future together.

Overview

The Property Accounting Specialist I generally is assigned to a portfolio of projects within our Property Accounting group. General purpose of this job is to support with Accounts Receivable, Accounts Payable and other duties as directed by the supervisory position. The individual will adhere to established policies and procedures ensuring appropriate internal controls.

Responsibilities

Responsibilities:

• Accounts Receivables
• Review and post daily cash receipts
• Post NSF checks and payment reversals
• Run late fee report and process monthly late fees
• Run and distribute Tenants’ monthly statements
• Prepare monthly rental edits for the Property Managers’ review
• Record monthly tenant rental charges
• Process security deposit receipts, forfeits, application and refunds
• Process open credit refunds and other refunds and apply open credits to charges
• Prepare/enter and/or review/post billing adjustments
• File A/R activity by project in monthly folders
• Review lease abstracts against lease documents and enter into accounting system
• Accounts Payables:
• Perform data input of approved and coded vendor invoices and check requests
• Confirm and approve vendor codes, invoice numbers and invoice dates
• Review invoices for Property Manager and Accountant approvals
• Run edit report to review accuracy of data entry
• Process security deposit refunds
• Process manual checks
• Process other refunds and open credit reimbursements
• Review and approve AP vendor invoices for property number, coding, description and approvals
• Cut vendor checks
• Match checks with vendor invoices, confirming accuracy of vendor payee and address
• Attach remittance to check
• Process voided checks
• Coordinate with Property Accountant for approval of funds
• Coordinate with Property Accountant for release of checks as needed
• Coordinate new vendor information with Accounts Payable Manager
• File A/P Activity by project in monthly folders
• Adding new vendors with receipt of proper documentation. Obtaining missing documentation as necessary.
• Assist in year-end preparation of 1099’s as neededResponsible for ensuring monthly mortgage, land lease, or other recurring monthly payments are processed timely – avoiding any penalties for late payment

Qualifications

Qualifications: 

Accounts Receivables:

• Review and post daily cash receipts
• Post NSF checks and payment reversals
• Run late fee report and process monthly late fees
• Run and distribute Tenants’ monthly statements
• Prepare monthly rental edits for the Property Managers’ review
• Record monthly tenant rental charges
• Process security deposit receipts, forfeits, application and refunds
• Process open credit refunds and other refunds and apply open credits to charges
• Prepare/enter and/or review/post billing adjustments
• File A/R activity by project in monthly folders
• Review lease abstracts against lease documents and enter into accounting system

Accounts Payables:

• Perform data input of approved and coded vendor invoices and check requests
• Confirm and approve vendor codes, invoice numbers and invoice dates
• Review invoices for Property Manager and Accountant approvals
• Run edit report to review accuracy of data entry
• Process security deposit refunds
• Process manual checks
• Process other refunds and open credit reimbursements
• Review and approve AP vendor invoices for property number, coding, description and approvals
• Cut vendor checks
• Match checks with vendor invoices, confirming accuracy of vendor payee and address
• Attach remittance to check
• Process voided checks
• Coordinate with Property Accountant for approval of funds
• Coordinate with Property Accountant for release of checks as needed
• Coordinate new vendor information with Accounts Payable Manager
• File A/P Activity by project in monthly folders
• Adding new vendors with receipt of proper documentation. Obtaining missing documentation as necessary.
• Assist in year-end preparation of 1099’s as needed
• Responsible for ensuring monthly mortgage, land lease, or other recurring monthly payments are processed timely – avoiding any penalties for late payment

Workplace Type

Our Equal Opportunity Commitment

Our Equal Opportunity Commitment

Avison Young is proud to be an equal opportunity employer, committed to promoting diversity and inclusivity within our workforce. Our non-discrimination policy ensures that all individuals are treated equally, regardless of race, gender, religion, sexual orientation, or disability. We believe in fostering a positive and inclusive work environment that values accessibility and fair recruitment practices for all employees. We hope you will join us in committing to create a workplace that is fair, equitable, and welcoming to all.

Benefits offered to full time W2 employees:

• Traditional and Roth 401k with generous employer match and immediate vesting
• 12 weeks of Paid Parental Leave after one year of tenure
• Medical, Dental, Vision Insurance
• Company paid Life and AD&D Insurance
• Company paid Short & Long-Term Disability
• Voluntary Critical Illness and Accident Coverage
• Healthcare, Dependent Care, Commuter & Transit Pre-Tax Benefits
• Wellness program
• Employee Assistance Program (EAP)

Work-Life Balance:

• Competitive paid vacation days
• 2 personal/wellness days
• Paid holidays plus 2 floating holidays
• Annual volunteer day for Day of Giving