PROJECTS ADMINISTRATOR - City of Chicago

Job Number:

JOB ANNOUNCEMENT

Projects Administrator

Chicago Police Department

Salary: $115, 440.00

Number of Positions: 5

THIS POSITION IS EXEMPT FROM THE CAREER SERVICE

​​Project Administrators will work to lead cross functional teams to solve complex problems and use existing processes and systems to create implementable solutions.  These solutions will be aligned with the Superintendent's Strategic Plan to make systematic changes to the Department.  Examples of projects include further civilianization of the Department, the enhancement of the Forensics Unit, and other multi-million dollar projects.   

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ESSENTIAL DUTIES

·        Cultivates relationships with police officers and various departments i.e. budget, human resources, legal.

·        Manages and directs multiple major and large scale programs or projects of significant size and scope in terms of budget, operations and/or staffing

·        Manages professional staff and directs the functions and operations of an organizational section or unit; establishes and implements policies and procedures relating to section’s objectives

·        Consults with staff and consultants via site-visits and phone/email outreach to determine scope of services, budgets and specifications for projects; established timelines and implements processes to track and monitor the progress of projects and the accomplishment of key objectives

·        Functions as a specialized advisor to executive level managers or functions as a technical specialist or expert level professional in a given profession, specific technical area or operational area

·        Coordinates and administers citywide initiatives, departmental programs and special projects of a complex and technical nature

·        Develops and negotiates contract terms and monitors services provided by private contractors ensuring contract provisions meet program specifications

Additional duties may be required for this position.

Location:          3510 S. Michigan Ave., Chicago, IL

Days:               Monday-Friday

Hours:             9:00am-5:00pm

MINIMUM QUALFICATIONS

Education, Training, and Experience

Graduation from an accredited college or university with a Bachelor's degree in Business or Public Administration or a field of study directly related to the responsibilities of the position, plus five years of project management work experience, or an equivalent combination of education, training and experience

NOTE: To be considered for this position you must provide information about your educational background and your work experience.  You must include job titles, dates of employment, and specific job duties.  (If you are a current City employee, Acting Up cannot be considered.)  If you fail to provide this information at the time you submit your application, it will be incomplete, and you will not be considered for this position.  There are three ways to provide the information: 1) you may attach a resume; 2) you may paste a resume; or 3) you can complete the online resume fields.   

NOTE:  You must provide your transcripts or diploma, professional license, or training certificates at time of processing, if applicable.  You must also provide your valid U.S. driver's license at time of processing. 

SELECTION REQUIREMENTS

This position requires applicants to complete an interview which will include a written exercise and/or a skills assessment test as part of the interview. The interviewed candidate(s) possessing the qualifications best suited to fulfill the responsibilities of the position, based on the oral and written parts of the interview will be selected. 

Preference will be given to candidates possessing the following:

• Previous experience in program administration
• Previous supervisory experience with more than one direct report
• Previous experienceinpreparing reports, budgets, and grants applications
• Proficiency in Microsoft Office (Word, Excel)
• Knowledge of facilities and asset planning
• Previous experience managing complex bureaucratic processes

Residency Requirement: All employees of the City of Chicago must be actual residents of the City as outlined in 2-152-050 of the City of Chicago Municipal Code. Proof of residency will be required.

ALL REFERENCES TO POLITICAL SPONSORSHIP OR RECOMMENDATION MUST BE OMITTED FROM ALL APPLICATION MATERIALS SUBMITTED FOR CITY EMPLOYMENT.

The City of Chicago is an Equal Employment Opportunity and Military Friendly Employer.

City of Chicago

Brandon Johnson, Mayor

Applications for this position will be accepted until 11:59 pm CDT on 5/20/2024

Job Posting

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