Project Specialist - Toole Design

Description

Toole Design Group in Silver Spring, MD is looking to hire an experienced and talented full-time Project Specialist. Are you a natural-born organizer with a knack for developing and documenting processes? Do you enjoy supporting projects and coordinating with other team members? Would you like to work for a company that is committed to the well-being of its employees? If so, please consider joining our team.

This Project Specialist coordinates project tasks and requirements with internal and external stakeholders while creating and documenting processes. This position earns a competitive salary and great benefits, including medical, dental, vision, life insurance, disability, a health savings account (HSA), and a flexible spending account (FSA). We practice what we preach and ensure that our employees also have access to transportation by providing them with financial incentives to bike, walk, or use transit for a better quality of life.

About Toole Design

Toole Design is the leading engineering, planning, and landscape architecture firm specializing in multimodal transportation. Since our start in 2003 as a single office in Maryland, we have expanded throughout the United States. Our talented team of planners, landscape architects and engineers are committed to delivering quality work that meets the needs of all people, regardless of age, ability, race, or gender. As an Engineering News-Record top 500 design firm, we have also been named a "best firm to work for" and have one of the lowest staff turnover rates in the industry. Every project our employees deliver directly and positively affects our communities. We are industry-leading experts, and we work hard to encourage a collaborative and team-oriented environment.

A Day in the Life of Project Specialist

You bring a service-oriented mindset to your work with internal and external stakeholders, ensuring effective coordination of tasks and project requirements. You excel at developing and maintaining project templates and procedures, fostering consistency and clarity across departmental teams. You create work plans, organize and manage project-related files, and ensure compliance requirements for complex contracts are accurately tracked and communicated to stakeholders. You support project managers and team members by monitoring task progress, maintaining key documentation, generating progress reports, and helping prioritize critical tasks to meet project goals efficiently.

Work Schedule for a Project Specialist

This full-time position typically works 40 hours a week. We also provide employees with the flexibility and necessary equipment to work from home 2 days per week. The Silver Spring office of Toole Design is our corporate headquarters. We are conveniently located just outside of Washington DC in downtown Silver Spring, close to regional trails and bike networks, and two blocks from the Silver Spring Metrorail/MARC Station and bus depot. Our beautiful 8th floor suite offers stunning views of DC and surrounding Montgomery County.

We are targeting a salary $75,000-$90,000 for this position.

Ready to Join our Team?

We understand your time is valuable, so we have a quick and easy application process. If you feel that you would be right for this Project Specialist position, please fill out our application by clicking on the link on this page.

At Toole Design, diversity is a necessity, not a nice-to-have. We have a collaborative culture where people of all backgrounds come together to share ideas and build better, more inclusive communities. We encourage those from underrepresented communities - women, people of color, LGBTQIA+, immigrants, those with disabilities and people at all the intersections in between - to apply. If you don't think your current skill set checks every box below, but this role seems to align with your strengths, we want to hear from you.We're proud that about half of our managers are women and we are committed to achieving racial diversity in our leadership.

Toole Design is a woman-owned business and an equal opportunity employer (EO/AA/VEV/Disabled employer)

Individuals may request accommodations or assistance with the application process by contacting 301-927-1900 and asking for Human Resources or emailing HR@tooledesign.com.

For more information about Toole Design, visit our website and connect with us on LinkedIn, or like us on Facebook.

Qualifications:

• Minimum of 3+ years of experience working in a business environment, or a business focused degree and 1+ years of experience
• Basic knowledge of project management principles
• Experience coordinating and tracking multiple tasks and project requirements across multiple departments in a fast-paced environment
• Excellent communication skills- both oral and written
• Ability to be politely persistent as needed to ensure project processes flow as smoothly as possible
• Strong Microsoft Office skills especially with Excel

You'll be great here if:

• If organization is your middle name
• You have previous experience with accounts payables and receivables processes
• You have experience working with enterprise resource planning software
• You thrive and enjoy working on a variety of projects and tasks