Project Specialist - Apidel Technologies

Purchase Order Information (We will need the PO before the candidate can start on assignment)
Has the PO already been approved TBD
If so, what is the PO or Cost number: TBD
Is your PO grant or gift funded NO
Will the PO be tied to multiple resources no

Assignment Information
Campus or Medical Enterprise: Campus
Will this position be onsite/remote/hybrid Onsite, with the potential for some remote days
Will this worker be working directly with Minors YES (college students)
Job Title: Project Assistant
Number of needs: 1
Target start date: Support Staff 2: March 3rd
Duration of Assignment: March 3rd -August 1st
Work hours: Typically, 8:30 am-5 pm, but will occasionally need to work evening or early morning hours
Manager Name: Lilian Barajas
Timecard Approver: Lilian Barajas
Dress code: Business casual
Parking: Not paid; there is a cost to park on campus. Free street parking may be limited; more information can be found on the transportation website

Job Description:
Responsibilities:
Provide appropriate guidance to Viterbi students regarding Career Connections services and events and refer students to other Viterbi or  offices as needed.
Assists in the planning and execution of VCC events as needed. This may include managing volunteers, interacting with vendors, managing budgets, advertising events to students/employers, preparing materials for students, employers, and alumni, helping staff manage the event day, and ensuring appropriate billing.
Assists in preparing and distributing communication materials to students and employers.
Support full-time staff with managing the Student Career Ambassador Program. Including supporting employer recruitment events and other tasks as needed.
Support the management of the ENGR internship courses for credit, which may include reviewing internship course applications and grading submitted assignments for each course.
Provide exceptional customer service to students, employers, alumni, and staff.
Performs other related duties as assigned or requested. The University reserves the right to add or change responsibilities at any time.

Preferred Education and Qualifications:
Bachelors degree
Ability to work occasional evenings or weekends.
Proven skill in developing and maintaining accurate, organized records, files, and filing systems.
Ability to be flexible and adaptable in the face of changing priorities and fluctuating workloads.
Strong organizational and time management skills, with a proven ability to meet deadlines and effectively prioritize, delegate, and execute multiple tasks.
Experience in working with MS Office and database programs.
Excellent written communication skills, with the ability to independently compose letters, emails, and memos and proofread and edit VCC communication.
Excellent verbal communication, including over the phone and public speaking.
Multicultural competencies and the ability to work with diverse populations.
Excellent interpersonal skills, demonstrating sensitivity, tact, patience, and diplomacy at all levels.
Demonstrated ability to work effectively and efficiently in a fast-paced, team oriented environment.
Demonstrated ability to exercise sound judgment with understanding and sensitivity to identify those decisions and activities that require higher-level consultation or group collaboration

Campus - Non-Clinical Onboarding - Can start with their background pending if driving or cash handling is not involved.
CORE
Background
Social Security Trace
Worked and lived SSN trace
7 year County Criminal F&M
7 year Federal Criminal
7 year Widescreen Plus National Criminal Search
National Sex Offender Registry
Application
Temporary Work Agreement
Harassment and Discrimination %2BLivescan
Qualified Applicants with arrest or Conviction records will be considered for Employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act