Project Procurement Manager at The Accuro Group

Business Title: 103212 | Project Procurement Manager
Location: Marietta, PA 17547
Job Type: Contract (12 M+)

Job Responsibilities:

• Procurement Single Point of Contact:
• Be the local Project Procurement fulcrum, a reference point between global procurement, suppliers, and internal stakeholders.
• Build and maintain collaborative and strategic relationships with internal and external key stakeholders.
• Champion the project safety culture, behaviors, and engagement activities.
• Update Project Procurement and Contracting strategy with the assistance of the Program Manager and Project Manager.
• Engage with internal and external legal on project related matters.

• Sourcing
• Lead the procurement activity (precontract and post contract) on the EPCM and Qualification and Validation packages through the Ariba platform.
• Assist the selected EPCM company, to define strategy on how to award the project`s subcontractors` packages.
• Follow and review the EPCM`s company procurement activities (precontract and post contract) and their alignment to policies, values, and expectations.
• Represent the company in the commercial discussions with the trade contractor vendors during sourcing phase & take leadership in the discussion to achieve best quality offer presented.
• Complete contractual routing where necessary (collect the approvals and obtain contract signature of the site signing authority) as per policies.
• Deliver robust strategic sourcing strategies, driving value through means of consolidation, rationalization and standardization and including tendering, analysis, supplier selection, whilst using negotiation to deliver further cost savings and efficiencies.
• Support the creation of Purchase orders/Shopping cards.
• Record savings in the online tool GALAXY.
• Set up regular review meetings with PM, Global Category Lead and Local Procurement Manager & provide information on current standing & bottlenecks.
• Ensure, when sourcing, the company uses global procurement tools as per PMF requirements (tendering template, RFQ form, decision matrix, prequalification from, progress status reports, payment plan etc.).
• Approval documents (Single Source Justification, Supplier Selection Approval, Contract Approval Form, Contract, Task order) are following THE CLIENT standards and policies.

• Contract Management
• Conduct regular meetings with PM, Schedule, and Cost control lead, EPCM - provide information on current standing & bottlenecks.
• Ensure adherence to relevant Client Delegation of Authority for contract signature, purchase order approval and release and change order process.
• Be the primary contact in case of escalation (originating from PM, project management team, EPCM, etc..).
• Review the progress of each contracted contractor before invoicing through the Progress status reports.
• Responsible to follow/track EPCM company performance throughout the project.
• Review / challenge the changes for each contract and maintain a running record (change log) and link it with cost control.
• Instruct the local administrative team to issue the PM approved purchase orders.
• Monitor a running record of Purchase Orders and contract with support of Project Assistant and Cost Control
• Keep contractual milestones aligned on schedule and take appropriate procurement measures such as penalties (link with scheduler and cost control)
• Support project team for contract execution and claim management (EHS, cost, schedule, and document control)
• Ensure that Legal advisors (both external and THE CLIENT) are consulted to support the company's approach towards Contractors, in alignment with PM.
• Together with the PM, define and lead the overall strategy of dispute management of the project.
• For each direct contract, review the conditions allowing provisional / final acceptance (works / testing / documentation / punch-list closure)
• Ensure that the project contractual closing (final accounts negotiation, final checklist, bank warranties) are according to company standards (PMF)
• Signing authorities for COF (change order forms)

Skills & Experience Required:

• Bachelor's degree in relevant field
• 10 + years of procuring professional services (i.e., design, engineering, and project delivery consultants), construction, balance of plant and process equipment packages within a complex, multistage project execution model (FEL & “execution”) e.g., EPC or EPCM incorporating FEED.
• 10 + years’ experience of capital projects (£150m+), ideally within Pharma or Chemical Process industries.
• Understanding of AACE International Cost Estimate Classification System and underlying principles.
• Understanding of Front-End Loading (FEL) and underlying principles.
• Ability to operate calmly in a busy project environment, often with conflicting demands and limited guidance and under significant pressure. Expected to deliver to aggressive timelines, under scrutiny and sometimes with a degree of ambiguity.
• Experience of working with and drafting US construction and engineering standard forms e.g., AIA, EJCDC, FIDIC, ConsensusDOCS.
• Experience of working with and drafting bespoke contract agreement.
• Experience of working with lumpsum, guaranteed maximum, cost reimbursable/cost plus, re-measurable, target cost commercial models.
• Clear understanding of contractual risk and ability to mitigate through appropriate allocation in WBS, packaging strategy, contract drafting and associated strategies.
• Risk management - Strategically astute with the ability to foresee issues impacting scope, time, and cost, escalate accordingly and mitigate through timely intervention via appropriate strategies.
• Knowledge of local regulations and legal requirements.