Project Procurement Manager - Alphanumeric Systems, Inc.
Marietta, PA
About the Job
Alphanumeric is hiring a PROJECT PROCUREMENT MANAGER to work in Marietta, PA with our client of 20 years committed to improving lives through medical and pharmaceutical advancements.
1. Procurement Single Point of Contact
- Be the local Project Procurement fulcrum, a reference point between global procurement, suppliers and internal stakeholders.
- Build and maintain collaborative and strategic relationships with internal and external key stakeholders.
- Champion the project safety culture, behaviors, and engagement activities.
- Update Project Procurement and Contracting strategy with the assistance of the Program Manager and Project Manager
- Engage with internal and external legal on project related matters.
2. Sourcing
- Lead the procurement activity (precontract and post contract) on the EPCM and Qualification and Validation packages through Ariba platform.
- Assist the selected EPCM company, to define strategy on how to award the project`s subcontractors` packages.
- Follow and review the EPCM`s company procurement activities (precontract and post contract) and their alignment to policies, values, and expectations.
- Represent company in the commercial discussions with the trade contractor vendors during sourcing phase & take leadership in the discussion to achieve best quality offer presented to the company.
- Complete contractual routing where necessary (collect the approvals and obtain contract signature of the site signing authority) as per policies.
- Deliver robust strategic sourcing strategies, driving value through means of consolidation, rationalization and standardization and including tendering, analysis, supplier selection, whilst using negotiation to deliver further cost savings and efficiencies.
- Support the creation of Purchase orders/Shopping cards.
- Record savings in online tool GALAXY.
- Set up regular review meetings with PM, Global Category Lead and Local Procurement Manager & provide information on current standing & bottlenecks.
- Ensure, when sourcing, company uses global procurement tools as per PMF requirements (tendering template, RFQ form, decision matrix, prequalification from, progress status reports, payment plan etc? )
- Approval documents (Single Source Justification, Supplier Selection Approval, Contract Approval Form, Contract, Task order) are following standards and policies.
3. Contract management
- Conduct regular meetings with PM , Schedule and Cost control lead, EPCM - provide information on current standing & bottlenecks
- Ensure adherence to relevant Client Delegation of Authority for contract signature, purchase order approval and release and change order process.
- Be the primary contact in case of escalation (originating from PM, project management team, EPCM, etc..)
- Review the progress of each contracted contractor before invoicing through the Progress status reports.
- Responsible to follow/track EPCM company performance throughout the project.
- Review / challenge the changes for each contract and maintain a running record (change log) and link it with cost control.
- Instruct the local administrative team to issue the PM approved purchase orders.
- Monitor a running record of Purchase Orders and contract with support of Project Assistant and Cost Control
- Keep contractual milestones aligned on schedule and take appropriate procurement measures such as penalties (link with scheduler and cost control)
- Support project team for contract execution and claim management (EHS, cost, schedule and document control)
- Ensure that Legal advisors (both external and internal) are consulted to support company approach towards Contractors, in alignment with PM.
- Together with the PM, define and lead the overall strategy of dispute management of the project.
- For each direct contract, review the conditions allowing provisional / final acceptance (works / testing / documentation / punch-list closure ?) standards (PMF)
- Ensure that the project contractual closing (final accounts negotiation, final checklist, bank warranties ?) are according to standards (PMF)
- Signing authorities for COF (change order forms)
- Below 100.000 GBP Approval by PM Reviewed by Project Procurement Manager
- Above 100.000 GBP Reviewed by Project Procurement Manager, approval Procurement Category Lead
- Capturing, validating and recording saving / cash generation according to company policy in relevant systems
- Be the local Project Procurement fulcrum, a reference point between global procurement, suppliers and internal stakeholders.
- Build and maintain collaborative and strategic relationships with internal and external key stakeholders.
- Champion the project safety culture, behaviors, and engagement activities.
- Update Project Procurement and Contracting strategy with the assistance of the Program Manager and Project Manager
- Engage with internal and external legal on project related matters.
2. Sourcing
- Lead the procurement activity (precontract and post contract) on the EPCM and Qualification and Validation packages through Ariba platform.
- Assist the selected EPCM company, to define strategy on how to award the project`s subcontractors` packages.
- Follow and review the EPCM`s company procurement activities (precontract and post contract) and their alignment to policies, values, and expectations.
- Represent company in the commercial discussions with the trade contractor vendors during sourcing phase & take leadership in the discussion to achieve best quality offer presented to the company.
- Complete contractual routing where necessary (collect the approvals and obtain contract signature of the site signing authority) as per policies.
- Deliver robust strategic sourcing strategies, driving value through means of consolidation, rationalization and standardization and including tendering, analysis, supplier selection, whilst using negotiation to deliver further cost savings and efficiencies.
- Support the creation of Purchase orders/Shopping cards.
- Record savings in online tool GALAXY.
- Set up regular review meetings with PM, Global Category Lead and Local Procurement Manager & provide information on current standing & bottlenecks.
- Ensure, when sourcing, company uses global procurement tools as per PMF requirements (tendering template, RFQ form, decision matrix, prequalification from, progress status reports, payment plan etc? )
- Approval documents (Single Source Justification, Supplier Selection Approval, Contract Approval Form, Contract, Task order) are following standards and policies.
3. Contract management
- Conduct regular meetings with PM , Schedule and Cost control lead, EPCM - provide information on current standing & bottlenecks
- Ensure adherence to relevant Client Delegation of Authority for contract signature, purchase order approval and release and change order process.
- Be the primary contact in case of escalation (originating from PM, project management team, EPCM, etc..)
- Review the progress of each contracted contractor before invoicing through the Progress status reports.
- Responsible to follow/track EPCM company performance throughout the project.
- Review / challenge the changes for each contract and maintain a running record (change log) and link it with cost control.
- Instruct the local administrative team to issue the PM approved purchase orders.
- Monitor a running record of Purchase Orders and contract with support of Project Assistant and Cost Control
- Keep contractual milestones aligned on schedule and take appropriate procurement measures such as penalties (link with scheduler and cost control)
- Support project team for contract execution and claim management (EHS, cost, schedule and document control)
- Ensure that Legal advisors (both external and internal) are consulted to support company approach towards Contractors, in alignment with PM.
- Together with the PM, define and lead the overall strategy of dispute management of the project.
- For each direct contract, review the conditions allowing provisional / final acceptance (works / testing / documentation / punch-list closure ?) standards (PMF)
- Ensure that the project contractual closing (final accounts negotiation, final checklist, bank warranties ?) are according to standards (PMF)
- Signing authorities for COF (change order forms)
- Below 100.000 GBP Approval by PM Reviewed by Project Procurement Manager
- Above 100.000 GBP Reviewed by Project Procurement Manager, approval Procurement Category Lead
- Capturing, validating and recording saving / cash generation according to company policy in relevant systems
Source : Alphanumeric Systems, Inc.