Project Manager- Landscaping - Federal Staffing Solutions Inc.

Description

The Project Manager (s) must be present during regular hours during the workweek.

The Project Manager shall provide contract oversight between 8:30 am and 5:00 pm; at a minimum.

The Project Manager (s) shall have the authority to hire and terminate employees. Also, the Project Manager shall be able to make purchases to accomplish the performance work statements of various sites.  The Project Manager is responsible for the management and scheduling of work as laid out in the regions Performance Work Statements of each individual building.  He/She shall possess at least ten (10) years of recent experience (within the past 7 years) in the management of Operations and Landscape Services-type operations.  Must have experience in managing multi–site locations.

Located in Baltimore, MD, the Project Manager position's core working hours are 8:30am and 5:00 pm, and it is a full-time position offering a competitive salary and a comprehensive benefits package. 

This position requires that the employee must complete criminal history information background check and drug screening and be able to obtain and maintain a government security clearance. The Project Manager must have five years' experience in the last seven years.

The Project Manager is responsible for the successful operation, scheduling, and financial management of many contracts (more than $3 million). This position is supervised by the Program Director of Landscape Operations.

KEY RESPONSIBILITIES

*1. Ensures quality, safe, and efficient operations are maintained at the assigned contract locations, according to statements of work and established costing and budget. 

 *2. Directly supervises Site Supervisors, Assistant Site Supervisors, or Foremen assigned to regional sites.  Supervisory duties include but are not limited to:

1. Preparing and discussing performance evaluations for all assigned staff.
   
2. Ensuring supervisory staff completes evaluations on assigned staff.
   
3. Approving requests for vacation and sick leave when appropriate. Make recommendations for work assignments, disciplinary matters, and other personnel actions. 
   

*3. Maintains contact and positive communications with the KO, COTR, and tenant representatives to ensure work is being performed per contract specifications and keep them informed of any problems or schedule changes. They will submit notes to Contract Services on meetings with these personnel within two (2) working days of the meeting. 

*4. Coordinates direct and conducts required staff training, including quality control, security, supervisory personnel, and crews in the use of proper methods, techniques, materials, and equipment to ensure quality and safe performance of duties. Reviews corporate training schedules with new staff as required by Melwood. Conducts interviews for new and vacant positions and recommends hiring to the Program Director of Landscape Services. 

*5. Ensures the proper scheduling of employees and subcontractors to fulfill all contract requirements satisfactorily. 

 *6. Oversees the preparation of quality control, security and snow plans, work schedules, and other projects, schedules, and reports required to fulfill the contract requirements, including security forms, and snow removal documentation. 

*7. Conducts regular visits to all shifts at the assigned contracts and submits timely reports to the Program Director of Landscape Operations. 

*8. Reviews supply and equipment requests to ensure supplies and equipment are being used efficiently and within fiscal guidelines for the contract site. Provides security, identification marking, care, and proper use of supplies, equipment, and vehicles (where applicable) are part of the regularly scheduled inspection process. The Project Manager arranges for, in coordination with the Purchasing Manager, equipment maintenance needs. 

*9. Ensures crew and staff time sheets are accurate and timely, reflecting proper leave use and authorized overtime. 

*10. Reviews uniform, mop, and equipment rental invoices to ensure accuracy. Reviews all supply direct shipment delivery tickets to ensure that all items were received. 

*11.  The Project Manager ensures the accuracy and timeliness of contact sheets, incident/accident reports, workers' compensation, and other required reports or records. 

*12. Ensures all other corporate administrative reports, documentation, and procedures are completed as required from the contract site. 

*13. Work closely with the Program Director of Landscape Services in preparing yearly budgets, department goals, and contract pricing renewal packages to include preparing contract labor hour requirements and changes, developing supply and equipment requirements/changes, and other data required for contract pricing. 

*14. Facilitate/review safety training daily. 

*15. Follow up on Quality Control results and perform corrective actions. 

*16. Performs other duties as assigned. 

*17. Conduct, at minimum, bi-weekly visits to assigned contract locations and make routine inspections. Maintains contact with the COTR during the bi-weekly inspections. Reports to the Program Director any changes and keep them abreast of contractual needs. Maintains contact and positive communications with the COTR and tenant representatives to ensure work is being performed per contract specifications and to keep them informed of any special problems or schedule changes. Submits notes to Program Director on meetings with these personnel within two (2) working days of the meeting.

*18. Maintain accurate equipment inventory for all assigned sites, tracks all repairs, and transfers of equipment. Reviews security procedures , marking, care, and proper use of equipment and vehicles as part of the regularly scheduled inspection process. Oversees the reporting of all equipment breakdowns to the Mechanic and maintains contact with the Mechanic for pickup and return services. Where applicable, ensures that company vehicles are properly scheduled for routine maintenance every 3,000-4 ,000 miles through the maintenance department. Between routine servicing, any emergency maintenance requirements are reported immediately and scheduled through the processing of a Vehicle Work Order and making an appointment with the maintenance department. 

*Essential Functions 

SUPERVISION EXERCISED 

The Project Manager supervises all staff at the assigned contract sites. 

SUPERVISION RECEIVED 

The incumbent is supervised by the Program Director of Landscape Services. 

PHYSICAL QUALIFICATIONS 

The incumbent must be able to stand 50% of the work time and sit 50% and must be able to lift/carry 30 pounds and push/pull 30 pounds. These requirements are necessary to inspect work areas and carry out administrative duties. They must be able to climb, stoop, kneel and reach to climb stairs; they must be able to hear and speak to communicate with supervisors, staff, contract officials, etc. Good vision and depth perception are required to inspect work areas and drive properly. 

QUALIFICATIONS

• Bachelor's degree is preferred but not necessary with a minimum of ten (10) years of supervisory experience with 50 or more employees.
  
• Recent experience in managing sites with combined contract valued at $3,000,000 or more.
  
• Experience in preparing budgets, pricing, quality control, and other contract plans and reports for sizeable landscaping agreement (s).
  
• Must possess basic Microsoft Office computer skills, particularly Word and Excel.
  
• Good management, oral and written communication and people skills, experience dealing with high-level government and industry personnel, and basic computer knowledge are required.
  
• Must be able to work varied hours, including evenings. Must possess a valid driver's license as driving may be required.
  

Qualifications

Education

Experience