Project Manager I - MAAC (Metropolitan Area Advisory Committee)

OUR STORY

Since 1965, MAAC has been maximizing self-sufficiency with families and individuals through high-quality programs and advocacy in our communities. MAAC employs dedicated staff who provide life-changing services to thousands of individuals annually through programs in five core focus areas: Education, Economic Development, Health & Wellbeing, Housing, and Advocacy & Leadership Development. Through a wide variety of programs, MAAC has grown to become one of the largest nonprofit social service organizations in the community. Learn more about the great things happening with MAAC at http://www.maacproject.org/.

DEFINITION

The Affordable Housing Development Project Manager I, under the general direction of the Director, HRED, performs a wide variety of tasks directly related to the development and preservation of affordable housing. The incumbent seeks and finds opportunities for developing new housing projects and coordinates all activities relating to a project's development from acquisition through to completion of construction, occupancy, and cost certification. The incumbent ensures compliance with local, state and federal housing regulations and guidelines and compliance with human resources, fiscal, HRED and MAAC policies and procedures.

DISTINGUISHING CHARACTERISTICS

This position is responsible for the development of new construction and/or rehabilitation of affordable housing developments, as well as managing and participating in the work of contractors and subcontractors engaged in MAAC's affordable housing portfolio. This position is characterized by a high degree of initiative and creativity, responsibility and accountability.

ESSENTIAL DUTIES AND RESPONSIBILITIES

The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this class.

• Evaluates potential development sites; performs feasibility analysis for vacant land or existing building for potential acquisition, construction and or rehabilitation.
• Maintains and updates project proformas and performs thorough and complete financial feasibility analysis for existing and potential sites.
• Conducts and participates in periodic construction site inspections.
• Prepares applications for funding, regulatory approvals, coordinates loan closings and prepares draw requests; and other matters related to affordable housing development.
• Coordinates and prepares packets for lenders, vendors, consultants, etc.
• Solicits and coordinates the work of professional consultants.
• Obtains project approvals from planning and building departments and other regulatory agencies.
• Updates and adheres to project schedules.
• Reviews and implement tenant relocation plans.
• Oversees project design development and preparation of project plans and specification.
• Assists in managing the construction process, including meeting lender and governmental requirements and processing of pay application and loan disbursement requests.
• Conduct due diligence tasks to safeguard the organization's investments and corporate integrity.
• Represents the organization to stakeholders and the general public. Strategizes and plan outreach to garner community support for projects. Attends and participates community and government organization meetings as needed.
• Meets with and report to the Director of Housing & Real Estate Development on a regular basis to discuss issues associated with the development process.
• Schedules and manages construction/draw request meetings; supervises activities of projects consultants on a project by project basis; monitors construction activities to ensure quality construction and appropriate cost controls; conducts due diligence tasks to safeguard the organization's investment and corporate integrity.
• Maintains accurate and complete records, including project progress reports; tracks and manages project costs; reviews loans, grant and other related financing documents.
• Researches and resolves project issues; garners community based support for existing and potential projects.
• Prepares and/or assists with the preparation of presentations before public agencies, elected officials, community groups and financial institutions; attends, presents information, and participates as necessary, at city council, council housing committee, or other governmental agency department meetings when project specific issues or mattes related to affordable housing are being discussed.
• Ensures that all functions supervised are in compliance with complex Federal and State County and Local laws, rules, regulation and local codes and standards and MAAC policies. Implements changes to processes/practices required by labor contract, legislation and/or state and federal guidelines.
• Demonstrates cultural competence by interacting respectfully and effectively to people of all cultures, languages, classes, races, ethnic backgrounds, religions, and other diversity factors in a manner that recognizes, affirms, and values the worth of individuals, families, and community and protects and preserves the dignity of each.
• Participates in the development and implementation of strategic and business plans, goals and objectives and in the development and application of new processes and technologies to achieve higher efficiency, productivity and customer service in applicable work processes.
• Perform other related duties as assigned

QUALIFICATIONS AND SKILLS

Knowledge of:

• Basic principles and practices of real estate, including tenant rights and responsibilities, project management
• Basic knowledge of affordable housing funding regulations (TCAC, AHP, MHP, etc) and accounting practices including financial formulas utilized in spreadsheets.
• Standard American English, including grammar, spelling, punctuation, capitalization and work usage.
• Modern office procedures and practices.
• Read, understand and explain policy and procedures.
• Record-keeping practices, legal requirements and electronic records storage systems.

Ability to:

• Balance, prioritize and complete a variety of tasks and projects.
• Plan, organize, estimate, coordinate, assign, review and evaluate the work of others
• Coordinate work assignments with peers, subordinates and outside agencies.
• Operate a computer terminal and computer using word processing, spreadsheet, data base and other business software.
• Organize, set priorities and exercise sound, expert independent judgement within area of responsibility
• Interpret, apply, explain and reach sound decisions in accordance with MAAC and division policies and procedures and labor contract provisions.
• Communicate clearly and effectively orally and in writing.
• Prepare clear, concise and comprehensive correspondence, report, studies and other written materials.
• Exercise tact and diplomacy in dealing with sensitive and complex issues and situations.
• Establish and maintain effective working relationships with management, tenants, consultants, representatives of other agencies, community members, city officials, and other encountered in the course of work.

EDUCATION/EXPERIENCE/CERTIFICATION;

• Associate degree or higher from a two-year accredited college or university in urban planning, public policy, public administration, real estate development, business administration or related field AND at least two (2) years of progressively responsible real estate development experience: OR
• High school diploma or DEG AND at least four (4) years of progressively responsible real estate development experience.
• Preference for affordable housing development experience in government-funded projects or developments including the use of tax credits; knowledge of basic real estate principles and practices, including tenant rights and responsibilities, and real estate accounting practices or an equivalent amount of education, knowledge and experience.
• Familiarity with public and private housing finance programs, tenant and operation subsidies, and sound comprehensive of program rules and regulations, including, but not limited to: CTCAC, HOME, CDBG, USDA and AHP.
• A valid California Class C drivers license, a good driving record and the ability to maintain insurability under MAAC's vehicle insurance policy.
• Proficiency in Microsoft Office Suit including Word, Excel, Outlook, Power Point, project and database: experience with YARDI is highly desirable.
• Course work, or experience in, technical writing or similar highly desirable, but not required.

VALUE-BASED BEHAVIORS

Listens attentively to others. Asks clarifying questions to gain a better understanding of the other person's views and underlying assumptions

Works effectively in a team environment and actively participates in joint problem solving; willingly cooperates with co-workers

Identifies and takes advantage of opportunities for personal and professional development

Attends work consistently and punctually. Arrives to meetings prepared and on time; honors work commitments; follows through on what was agreed upon; meets deadlines

Honors the private and confidential matters of co-workers. Protects the proprietary information of MAAC systems

Follows rules, regulations, and policies; positively contributes to implementing changes

Deals with issues directly, in a respectful and timely manner. Focuses on resolving the issue while not criticizing the person. Follows rules, regulations, and policies; positively contributes to implementing changes

HEALTH STATUS

Must have a physical examination, TB clearance and a drug screen by a doctor/clinic designated by MAAC as well as immunization records for influenza*, pertussis and measles as required by state and federal regulations prior to the first day of employment.

PHYSICAL AND MENTAL DEMANDS

The physical and mental demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands

While performing the duties of this class, an employee is regularly required to stand, walk and sit, talk or hear both in person and by telephone, uses hands to finger, handle or feel objects or controls, reach with hands and arms. An employee also is regularly required to stoop, kneel, bend, crouch or crawl, climb or balance and lift up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, depth perception, color vision and the ability to adjust focus.

Mental Demands

While performing the duties of this class, the employee is regularly required to use written and oral communication skills; read and interpret information; analyze and solve problems; observe and interpret people and situations; use basic math; learn and apply new information or skills; work under intensive deadlines and interact with MAAC management, administrators, staff, teachers, parents, family members, children and others encountered in the course of work.

BACKGROUND CLEARANCE

All positions are subject to a background/education check, DMV check, NSOR, exclusion and debarment checks prior to hire and periodically throughout employment as required by various funding sources.

Note: California Start law requires background criminal checks on anyone who works in a licensed childcare facility who is not a client. Must have or obtain a current criminal background check clearance, signed criminal record statement, and signed Acknowledgement to Report Child Abuse form prior to the first day of employment.

TRANSPORTATION

Must have and maintain a valid California Driver's License, daily use of a personal, insured vehicle, and have and maintain a motor vehicle driving record acceptable to MAAC's insurance carrier. Incumbents will be enrolled in the California DMV Pull Program.

VALUE-BASED BEHAVIORS

Listens attentively to others. Asks clarifying questions to gain a better understanding of the other person's views and underlying assumptions

Works effectively in a team environment and actively participates in joint problem solving; willingly cooperates with co-workers

Identifies and takes advantage of opportunities for personal and professional development

Attends work consistently and punctually. Arrives to meetings prepared and on time; honors work commitments; follows through on what was agreed upon; meets deadlines

Honors the private and confidential matters of co-workers. Protects the proprietary information of MAAC systems

Follows rules, regulations, and policies; positively contributes to implementing changes

Deals with issues directly, in a respectful and timely manner. Focuses on resolving the issue while not criticizing the person. Follows rules, regulations, and policies; positively contributes to implementing changes

HEALTH STATUS

Must have a physical examination, TB clearance and a drug screen by a doctor/clinic designated by MAAC as well as immunization records for influenza*, pertussis and measles as required by state and federal regulations prior to the first day of employment.

PHYSICAL AND MENTAL DEMANDS

The physical and mental demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands

While performing the duties of this class, an employee is regularly required to stand, walk and sit, talk or hear both in person and by telephone, uses hands to finger, handle or feel objects or controls, reach with hands and arms. An employee also is regularly required to stoop, kneel, bend, crouch or crawl, climb or balance and lift up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, depth perception, color vision and the ability to adjust focus.

Mental Demands

While performing the duties of this class, the employee is regularly required to use written and oral communication skills; read and interpret information; analyze and solve problems; observe and interpret people and situations; use basic math; learn and apply new information or skills; work under intensive deadlines and interact with MAAC management, administrators, staff, teachers, parents, family members, children and others encountered in the course of work.

BACKGROUND CLEARANCE

All positions are subject to a background/education check, DMV check, NSOR, exclusion and debarment checks prior to hire and periodically throughout employment as required by various funding sources.

Note: California Start law requires background criminal checks on anyone who works in a licensed childcare facility who is not a client. Must have or obtain a current criminal background check clearance, signed criminal record statement, and signed Acknowledgement to Report Child Abuse form prior to the first day of employment.

TRANSPORTATION

Must have and maintain a valid California Driver's License, daily use of a personal, insured vehicle, and have and maintain a motor vehicle driving record acceptable to MAAC's insurance carrier. Incumbents will be enrolled in the California DMV Pull Program.