Project Manager - Merit 321
Gaithersburg, MD 20879
About the Job
Position: Project Manager
Location: Gaithersburg, MD
Clearnace: N/A
A. Bidding Process:
Location: Gaithersburg, MD
Clearnace: N/A
A. Bidding Process:
- Get involved during the bidding process and understand the scope of the project
- Decide work to be assigned to Designer and Sub-contractors and prepare scope of work for the Designer and Sub-contractors
- Prepare requirements for DBE/MBE participants to met by the Designer and Sub-Contractors
- Get proposal for the materials for self-performed work as needed in the contract
- Prepare RFIs for any concerns/missing items
- Determine quantities and price for the contract items
- Track addendums if any and understand the impacts of this addendum to our contract.
- Prepare technical and cost bid package as per requirements for submission
B. Coordination for Design:
- Prepare design contract for Designer/Architect with terms and conditions
- Collaborate with Engineers, Architects, etc. to determine the details of the project, involve Sub-Contractors for their portion of the work, if needed
- Ensure design to be feasible for construction and economical to best interest of the Company by achieving Owner s minimum requirements. If needed visit the site.
- If needed, hire another designer for review to determine feasibility of construction and economical design
- Coordinate with sub-contractors for their comments on design for their respective work and coordinate with designer/architect to accommodate/solution
- Coordinate with Owner for their design review comments and coordinate with designer/architect to commence the comments
- Obtain all necessary permits in advance to start construction in phases as necessary
C. Coordination for Construction:
- Negotiate contracts with subcontractors and prepare a contract for each subcontractor by using subcontract agreement form
- Prepare a contract/purchase order for external vendors as needed in the best interest of the company with terms and conditions including requirement for bonding, insurance including workman comp etc.
- Obtain all permits and licenses needed to perform the work from all governing authorities
- Prepare a rough schedule for determining needed resources (Client, equipment and material) from start to finish with maximum output with budgetary amount/limitations
- Plan all construction operations and schedule intermediate phases coordinating with subcontractor to ensure meeting deadlines as per the contract
- Prepare a list of materials needed to self-perform work, and submission of required material submittals for the project in a timely manner to avoid any delay of work and time loss.
- Ensuring the cost effective materials as per the contract documents are submitted
- Shop for most economical material meeting with the specifications as per a contract
- Control the equipment and material needed for the project and monitor inventories of material to avoid any delay in work schedule
- Supervise the work of team members, laborers, subcontractors etc. and provide them guidance/directions for scheduling and planning of work as applicable.
- Keeping track of material and rental equipment invoices and cost before submitting for payment
- Submit monthly invoices in timely manner with DBE information, other Reports as required by the client/owner
- Keeping track of the project cost (including subcontractor), coordinate with accounting
- Monitor and keep track of delays, evaluate progress and prepare detailed reports
- Preparation and tracking of Change Orders and RFIs in timely manner
D. Coordination with Subcontractor:
- Negotiate contracts with subcontractors and prepare a contract for each subcontractor by using subcontract agreement form
- Coordinate with subcontractors during design phase for their work, if needed
- Receive all material submittals and schedule for their work and submit to the owner
- Request for price schedule for their work, if proposal is lump-sum at the time of bidding
- Request all subcontractors to submit their invoices with retainage as per the contract requirement by 25th of month (or date set by the owner), once receiving invoices, review with subcontractors for work performed v/s price schedule, provide approval and submit it to accounting for payment.
- Keep track of subcontractor s invoice and retention and ensure it matches with PCCIs accounting system.
- Keep track of subcontractor DBEs on a monthly basis if applicable.
E. General Guideline for a Project:
- Maintain the project files on company's website ( P drive) for the specific project (do not save on local drive) avoid losing data in event of disk failure
- Conduct regular site visits to monitor progress and quality standards
- Ensure adherence to all health and safety standards in collaboration with Safety officer and report issues
- Handle any environmental or local community issues that may come up during a project
- Attend all project related meetings with client and inhouse weekly staff meeting
- Prepare final close out documents for the completed project and request for the retainage release
Source : Merit 321