Project Manager, Beauty Industry - The PCA Group

Created 36 years ago, the PCA Group of Companies (PCA) is a privately-owned, global beauty holding company. Currently being led by the founders and the next generation of the family, the Group spans ~1500 employees in 5 geographic locations around the world, focused on omnichannel distribution and fulfillment for the beauty category. Multiple subsidiaries with a distinct leadership, business direction, and separate financial structure.

The PCA Group of Companies is seeking out a Project manager willing to take on end-to-end ownership of specialized internal department workstreams and processes.  This project manager will establish workflows in partnership with department experts, creating and maintaining processes that support their requirements and best practices. An effective Project Manager will build a system that promotes visibility and reporting while maximizing efficiency and collaboration. The Project Manager will maintain awareness and manage the reporting of department workloads, health of processes, blocks, and operational impact per department and per project within a given timeline. 

Scope of Work:
?    Work closely with your dedicated expert team to ensure the proper flow of tasks, the proper intake briefing and efficient cross-department collaboration. 
?    Own internal projects and multi-departmental workstreams/initiatives through the lens of ever-increasing efficiency, accountability and collaboration. 
?    Understand all aspects of a project from inception to completion and be prepared to teach others the required steps involved. 
?    Identify when a new process is required and work with the DCS and all departments to create a new Standard Of Practice (SOP). 
?    Take initiative to see a project through to completion.
?    Maintain the highest level of professionalism and perfectionism in all efforts associated with a project. 
?    Communicate clearly, timely and effectively with all team members and/or external partners.
?    Manage internal systems and tools and advocate for their proper implementation.
?    Understand how your related processes intersect with the larger company. When an improvement can be made to another department’s related processes, flag that to the related project manager. 
?    Report on your department's work - finished tasks, blocks, resourcing, etc. through Asana reporting. 
?    Ensure clear reporting and visibility from within Asana. 
?    Align on timeline expectations with the requestor to manage the priority of tasks.
?    Communicate priorities with clarity to the dedicated expert team.
?    Manage all department related vendors, tools, and freelancers. This includes all scope creation, set-up, deliverable completion & invoicing. 
?    Maintain documentation on processes and ensure their implementation and utilization. 

Weekly Responsibilities 
?    Review and manage the upkeep of your related asana boards. If there is a block or an issue with communication, assist with pushing the task forward. 
?    Review resourcing within your boards and flag concerns to your lead. 
?    Assist in task follow-up and management. 
?    Ensure the automations, forms and workflows within Asana are functioning. 
?    When requested, lead department calls to discuss workloads, concerns and priorities. 
?    Communicate all status updates, questions and concerns directly to your department lead. 

Monthly Responsibilities 
?    Share resources and task reporting to your leads. 
?    Share opportunities for further automation and workflow improvements.
?    Work with BPM to record any SOPs and optimization and/or create related charts when applicable.  
?    Conduct monthly project review meetings with your dedicated expert team and department stakeholders. Discuss project progress, challenges, and opportunities for improvement. Document meeting outcomes and action items.

Cross Functional Responsibilities:
?    Lead and work with all related stakeholders for workflow automations and improvements. 
?    Lead and work with any new departments to get them integrated within Asana. 
?    Be mindful of the larger organizations systems and suggest improvements for anything that may impact on your department's work down the line.
?    Ensure leadership is briefed on any organizational learnings or systemic insights that could impact increased efficiencies and company profitability. 

General Expectations:
?    Thorough understanding of department expert jobs, ways of working and requirements. 
?    Thorough understanding of company goals & structure. 
?    Thorough understanding of related department SOPs, Workflows and Asana functionality. 
?    Thorough understanding of project management systems, tools, and expectations. 
?    Deep and thorough understanding of department functionalities 
?    Maintain documentation and record keeping for relevant communication and approvals.

Work Location
2020 Ocean Avenue
Ronkonkoma, NY 11779            

Work Hours/Schedule
Full-time schedule, 5 days a week

Job Requirements:
?    Self-starter, solution-minded, highly organized, detail-oriented with exceptional organizational and follow-up skills.
?    Ability to efficiently manage and prioritize multiple projects without sacrificing attention to detail.
?    Ability to think strategically, conceptualize new ideas, initiate change, and react to a fast-paced environment.
?    Strong analytical skills with ability to coach teams on sales reporting and plan achievement. 
?    Charismatic individual with strong communication talents.
?    Ability to work a flexible schedule, including evenings, weekends, and holidays.
?    Experience with of operations and development departments 

Required Education and Competencies:
•    Bachelor’s degree in business or equivalent work experience

Salary commensurate with experience ($62,000.00 to $70,000.00)

• Benefit eligible on the first of the month after 60 days (Medical, Dental, Vision, Life)
• Supplimental benefits available (STD, LTD, Pet Insurance, etc)
• 401 (k) after one year with company match
• PTO 
   

Equal Employment Opportunity Statement
We are an equal opportunity employer and do not discriminate in hiring or employment on the basis of race, color, creed, religion, or belief, national or ethnic origin, citizenship status, marital or domestic partnership status, sexual orientation, sex, gender identity or expression, age, disability, military or veteran status, or any other characteristic protected by federal, state, or local law. The PCA Group of Companies recognizes and values the benefits of a diverse workforce.