Project Management Support Specialist - Canvas Inc.

Job Title: Project Management Support Specialist

Location: Arnold AFB, TN (On-Site)

Canvas is seeking a qualified individual to provide advisory and assistance services to the Air Force in support of program management efforts associated with specific test needs at the Arnold Engineering Development Center (AEDC) at Arnold AFB, TN.

The candidate will provide a wide range of services including procurement support, contract administration assistance, and records management/administrative support, as well as supporting virtually any and all aspects of various projects, planned or underway.

• Provide procurement support including, but not limited to, the following:
  • Work closely with contracting to address procurement needs.
  • Conduct market research to identify sources of equipment and services, including pricing and delivery information.
  • Manage/organize program records.
  • Develop waivers/sole sources for time-critical procurements
  • Develop Independent Government Estimates (IGE).
  • Prepare Requests for Information (RFI).
  • Provide coordination support to Industry Day events.
  • Identify and utilize existing IDIQ contract vehicles to address specific procurement needs.
  • Assess availability of equipment and services from GSA distributors as means to expedite procurements.
  • Review Statement of Work documentation (SOWs) for equipment and services to facilitate vendor research to identify potential sources.
• Provide contract administration support including, but not limited to, the following:
  • Process AF-3000 submittal forms and transmit to AF contracting.
  • Forward deliverables to appropriate personnel for review/approval.
  • Participate in weekly status meetings/calls, as well as unscheduled discussions to address inquiries and/or monitor the status of specific efforts.
  • Review design mail-outs and attend design meetings as needed.
  • Review contract SOWs to develop/refine submittal requirements.
  • Review engineering drawings and monitor construction activities to ensure adherence to approved designs.
  • Develop and maintain tracking tools to monitor contractor submittals, CLIN claims, invoicing status, and deliverable status, as well as to identify past due items.
  • Support verification/validation efforts associated with contract deliverables (g., review concrete strength results, witness mandrel testing, etc.
• Provide program/project documentation and administrative support including, but not limited to, the following:
  • Prepare, organize, and maintain hardcopy documentation according to defined process.
  • Post selected electronic records to online repositories and help maintain record sets on shared drives and SharePoint sites.
  • Participate in project status meetings/calls and provide meeting minutes.
  • Provide inputs and monitor overall project schedules.
  • Prepare Information Release Authorizations (IRA) to facilitate transmittal of documentation to contractors, suppliers, and other approved outside organizations.
  • Support preparation of briefing packages.
  • Draft/Update program/project documentation (e.g., Project Charter, Project.
  • Management Plan (PMP), while ensuring document format/content meet specified guidance/template.
  • Assist in maintaining accurate documentation of project activities, decisions and outcomes.
  • Assist with decision authority and stakeholder identification and documentation.
• Mentor junior staff.
• Independently manage projects on behalf of the DOD.
• Interact independently with DOD leadership.

Requirements:

• Master's degree in relevant discipline and 10+ years of relevant experience.
• Demonstrated knowledge and application of effective project management tools and techniques, including project life cycle phases.
• Must possess strong computer skills and learn to use new applications quickly.
• Ability to effectively interface with various Base organizations to complete support assignments.
• Knowledge of government procurement processes and the management of large complex construction projects desired.
• Prior experience working at a military facility desired (AEDC experience a plus).
• PMP credentials highly desired.

Security Clearance: Must be able to obtain and maintain a Secret security clearance.

Other Essential Job Functions: Must be willing to travel up to 5%.

About Us

Founded in 2007, Canvas connects a passion for going beyond the expected with the knowledge and expertise to deliver what our clients need now and in the future. Canvas has been recognized as a Great Place to Work Certified â„¢, Fortune Best Small Workplace â„¢, Fortune Best Workplace for Millennials â„¢ (2022), Best Place for Working Parents (2022 & 2023), HIRE Vets Gold Medallion Awardee (2021 & 2022), Best Places to Work Awardee, 2019 Government Contracting - Technology Business of the Year, and Woman-Owned Small Business of the Year (2018) by the Huntsville/Madison Chamber of Commerce.

Benefits of Working with Canvas

To reflect our company culture, Canvas offers an exciting array of benefits that makes up our employees' total rewards package. Those benefits may include:

• Competitive Wages*
• Medical, Rx, Dental & Vision Insurance
• Generous company-funded Basic Life Insurance
• Company-funded Short-Term & Long-Term Disability
• 11 Paid Federal Holidays
• Generous Paid Time Off (PTO)
• Dependent Care and Medical Flexible Spending Accounts
• 401(k) retirement plan with company match and 100% immediate vesting
• Tuition Reimbursement for ongoing training, continuing education, or advanced degree programs
• Robust Employee Assistance Program
• Employee Referral Bonus Program
• Corporate Sponsored Events & Community Outreach
• Spot Awards for exemplary individual performance
• Discretionary performance-based bonuses
• And many more!

*Final compensation for this position is determined by a variety of factors, such as a candidate's relevant work experience, skills, certifications, and geographic location.

Canvas is an Equal Opportunity Employer

Canvas is an equal opportunity employer and a VEVRAA federal contractor who affords equal employment opportunity to protected veterans and people with disabilities.

Canvas has equal employment opportunities that are based upon a candidate's qualifications and capabilities to perform the essential functions of a particular job and are free from discrimination based on race, color, religion, national origin, sex, sexual orientation, gender identity, age, disability, protected veteran status, genetic information, or any other characteristic protected by law. For our complete EEO/AA and Pay Transparency statement, please visit our Careers page. U.S. citizenship is required for most positions.

Canvas is committed to expanding access to employment for people with disabilities and disabled veterans. If you are a qualified individual with a disability or a disabled veteran, and your disability prevents you from applying, please advise what reasonable accommodation Canvas can provide to assist you in applying for one of our open positions. You may contact us by sending an email to talent@canvas-inc.com.

Reasonable accommodations are considered on a case-by-case basis. Please note that only those inquiries concerning a request for reasonable accommodation for applying for a specific posted position will be responded to. Requests will be kept confidential and shared strictly on a need-to-know basis.Please be aware, scammers may try to impersonate our company by reaching out regarding job opportunities. We will never ask you for bank account information, checks, or other sensitive information as part of our hiring process. If you're unsure, please email talent@canvas-inc.com with questions.

For further information on Canvas including more information on employee benefits and our company culture, visit our website.

If an offer of employment is extended, applicant must have the ability to pass a background check. Offer of Employment is contingent upon the results.