Project Management Deputy (PMD)-Administrative - Dewberry

Dewberry is currently seeking a Project Management Deputy (PMD) to join our Fairfax, VA office.  The PMD is responsible for representing the Business Unit (BU) and Project Managers (PM) with accounting and financial matters. The PMD will also perform Construction Administrative Assistant (CAA) duties.

While performing these duties the PMD will act as the primary contact with Corporate Accounting and will be held to Dewberry's established accounting standards.  The accounting standards will be established, communicated and trained by Corporate Accounting. The PMD is employed by and assigned to the home BU (cost, ePDPs, etc).  This will typically be a collateral duty in addition to their normally assigned responsibilities I.E.

Dewberry is a leading, market-facing professional services firm with more than 50 locations and 2,000 professionals nationwide. What sets us apart from our competitors are our people. At Dewberry, we seek out exceptional talent and strive to deliver the highest quality of services to our clients. Whether you’re an experienced professional or a new graduate, you’ll have the chance to collaborate with the best and brightest and work on innovative and complex projects at the forefront of the industry. Our commitment to excellence stems from our personal integrity and from other defining attributes, which we call “Dewberry at Work,” that have inspired our employees to be successful for more than a half-century.

The PMD will only be held to the accounting standard while performing the PMD duties.

The PMD will coordinate with the Project Accountant (PA), Business Unit Manager (BUM) and PM to ensure accurate and timely reporting of all financial and accounting related matters for the projects (jobs) within their assigned BU or PM. The PMD will not be the PM but will assist the PM with accounting and financial matters as they relate to accounting. The PM will be held accountable for their job and its financial performance.

As requested by the BU or PM and within the accounting standard the PMD will assist with the day to day financial management of their assigned projects.  This may include job/contract set up, P2P subcontractor requisition preparation, contract verification, invoicing, initiation of adjustments to invoices, sub consultant management, accounts receivable tracking, collections, job close out and any other job specific financial matter. The PMD will be expected to maintain open lines of communication with their primary PA to ensure efficient, timely and quality results. The PMD will be expected to handle sensitive project and contract information with complete discretion.

As trained by Corporate Accounting the PMD will be responsible for assisting with ensuring compliance by their assigned BU with established Dewberry business policy for time entry, expense reporting, travel and all other business processes as necessary or requested by accounting.

The PMD will be expected to fully participate and complete Dewberry's PMD certification program.  The certification program will establish clear guidelines as to the PMD responsibility and provide necessary training and support to perform the expected duties. This will also require maintaining the certification by participation in all required training offered through a monthly brown bag series or as scheduled by need.

CAA duties will include responsibility for 1) Organizing and managing construction administration documentation (submittals, RFI’s, contractor pay applications, change orders, contracts, drawings and drawing revisions); 2) Being the one point of contact receiving emails and documents on a variety of projects from our external design and construction partners. Sending the correspondence or documents to the correct Dewberry team member(s) for review and response. Managing correspondence timeline responsibilities and reminding our team of the commitments; 3) Assisting with on boarding of new staff and welcoming them to this high performing team; and 4) Setting-up, organizing and scheduling in-person and on-line meetings and training sessions, managing catered food (if needed) and verifying that the group cleaned up and the room is setup for the next meeting.       

• 10+ years of relevant experience required
• Architectural, Engineering, and Construction Experience is required
• Bachelors level education preferred, with a high school diploma or equivalent required
• Proven history of maintaining financial and technical data
• Knowledge of business contracts and invoice processing
• Proficient with Microsoft Office Suite, particularly Excel, Deltek Vantagepoint and the use and application of business tools and workflows
• Willingness to learn and utilize a variety of software to organize and manage construction and design documents.
• Excellent verbal and written communication skills
• Ability to multi-task, with excellent organizational skills
• Self-starter, with demonstrated ability to translate direction, feedback, and strategy into actionable results
• Strong collaboration skills with employees at all levels and from various parts of an organization
• Ability to interpret data and identify issues based on trends

Must have a valid driver’s license, good driving record and ability to pass a driving record background check.

Don’t meet every single requirement? At Dewberry we are dedicated to building a diverse and inclusive workplace for our employees. So, if you’re excited about this role, but your past experience doesn’t align perfectly with every qualification in the position description, we encourage you to apply anyway. You may just be the right candidate for this or other opportunities.

*At this time, Dewberry will not sponsor a new applicant for work authorization.

*Dewberry is an Equal Opportunity/ Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected veteran status.

*Only recipients of an offer of employment from Dewberry, will be required to submit to a background screening which may include, but is not limited to, employment verification, educational and other credential verification, driving record check, criminal background check, and an investigative consumer report. These screenings will be conducted by Dewberry’s background vendor of choice and will be conducted in compliance with all applicable federal, state, and local law.

Notice to Third Party Recruiters:  Dewberry only compensates job placement recruiters that have a valid Dewberry-approved written agreement in place for recruiting services. Dewberry does not compensate third party recruiters for unsolicited job placement candidate information.