Project Executive - Thermo Systems LLC

Who We Are:

Thermo Systems is a global, full-service control systems integration partner, delivering world-class automation solutions in the District Energy, Life Sciences, and Mission Critical markets. Our diverse leadership and dedicated engineering team are committed to excellence and consistent growth. Our unique company culture, known as "The Thermo Way," strengthens our team by fostering an environment where all members perform their best.

Our commitment to being unified, dynamic, and delivering excellence is evident in how we build trusting relationships through connection and camaraderie, ability to adapt, and focus on integrity and success. These values guide our daily operations and interactions, setting the standard for our team's behavior. As we continue to grow and evolve, "The Thermo Way" supports our goals of becoming a world-class organization, ensuring employee success, customer success, and financial strength.

Job Summary:

Responsible for the project management team that manages a wide variety of control systems projects; from proposal generation through closeout. Serves as the risk manager for a portfolio of projects. Ensures projects are delivered to meet Thermo Systems strategic goals regarding customer experience, and employee and financial success. Undertakes executive support for multiple strategic projects within a set portfolio. Works with engineering managers and business development to forecast upcoming project staffing requirements.

Education and Experience:

• Bachelor of Science; Engineering or other pertinent curriculum combined with relevant experience.
• Typically, 10+ years total experience with at least 10+ years as a project manager.
• Proven Track Record: 5+ years as previous level.
• Project Management Professional or equivalent certification.

Duties and Responsibilities:

• Recruit, train, mentor and supervise Project Managers assigned.
• Evaluates incoming project needs and assigns project manager responsibilities accordingly.
• Communicate in an effective, positive, and proactive manner with staff members, customers and trade partners.
• Supports Business Development team in identifying project management personnel for upcoming work.
• Shows initiative by seeking out new responsibilities.
• Maintains relationships with project executives of owners, general contractors, trade partners, and design firms.
• Exhibit proficiency in Microsoft operating systems and Office tools.
• Understands control system design and how it interfaces with other systems.
• Understands electrical and mechanical system design and how decisions can impact process and safety.
• Practice procedures outlined in the company’s Quality Management System (QMS) daily.
• Enhanced knowledge of contracting practices and project accounting.
• Consistently champions safety policies in the office and the field.
• Has an open mind, especially with opposing viewpoints.
• Adapts to changing demands of the situation with a sense of urgency.
• Understands and ensures that quality requirements are upheld.
• Works to improve project management skills throughout Thermo Systems through involvement with new and existing training programs.

Project Management Responsibilities:

• Risk Manager for the portfolio of projects assigned.
• Monthly review and approval of Cost to Complete Reports prior to submission to finance team.
• Monthly review and approval of project forecasts and projections submitted by project managers.
• Supports project managers assigned to deliver projects at or above gross profit percentage sold.
• First level of support for escalation by project managers.
• Coordinates with colleagues for project resource assignments.
• Ensures that assigned project managers complete tasks accurately, on schedule, and under budget.
• Understands the projects assigned, identifies when issues arise and effectively supports the project manager to resolve those issues with customer and team.
• Seeks opportunities for new work with customers and trade partners.
• Understands and anticipates customer needs.
• Monitors client expectations and supports the project manager in exceeding those expectations.
• Accurately estimates the duration and difficulty of tasks.
• Ensures the project managers create and adhere to a realistic schedule and budget.
• Participates in review and administration of change orders.
• Demonstrates an awareness of project contracts and specifications.
• Provide strategic guidance to project managers during buyout phase of the project including subcontractors and major equipment purchase.
• Promotes a positive/collaborative team culture.

Supervisory Responsibilities:

• Directly responsible for the growth and development of the project managers assigned.
• Monthly review and approval of time records for direct reports.
• Lead one on one and performance reviews of direct reports assigned.
• Identify shortages in project management staffing needs and escalate to supervisor.
• Participate in recruiting when required and submit final recommendation for offer to supervisor for approval.
• Directly responsible for individual team budget assigned for training and team building.
• Where applicable, directs and oversees junior or subordinate staff members regarding construction, operations, and/or maintenance tasks and assignments at a project site.

Required Skills and Abilities:

• In addition to Project Manager II Skills and Abilities:
• Willingly takes on challenging projects.
• Does not allow procrastination (in self or others) from preventing project completion.
• Is diplomatic but can be direct and forceful.
• Can negotiate effectively in tense situations.
• Can negotiate without damaging relationships.
• Gains the trust of others.

Travel Required:

• As required, expected to be 25-50%.

Work Authorization/Other Requirements:

• Proof of eligibility to work in the country where the position is located is required.
• Maintain a valid driver’s license.
• Fit for Duty at all times.

Culture:

Model Thermo Systems core values of employee success, customer success and financial strength by:

• Seeking new and additional business through project change orders, additional services to existing customers, and referrals for new customers/projects. Drive financial success.
• Be a good teammate, support your colleagues, promote a positive atmosphere for those around you. Drive employee success.
• Go the extra mile for your customer, take ownership of their needs, over communicate. Drive customer success.
• Foster an environment of integrity, trust, collaboration, professionalism, serving one another, leading by example, and assuming good intent each and every day.

What You'll Get:

• Competitive salary, annual bonuses, 401(k) with company match, and business travel reimbursement: We appreciate our employees, and we make sure they know it.
• Benefits: We offer full-time employees multiple healthcare packages, including low-cost options.
• Casual Dress: Every day is "Casual Friday"; we want you to be comfortable when you come to work.
• Training: We offer in-house and factory technical training to keep our staff sharp.
• Tuition Reimbursement: We encourage academic advancement and professional credentialing.
• Vacation/Sick Time: We believe work-life balance is essential. Ensuring our employees have time to truly relax and recharge is important to us.
• Culture & Extras: We provide free lunches, regular team bonding & fun office events, and plenty of company swag.

Visit us at www.thermosystems.com to learn more!

Thermo Systems provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics.