Project Documentation Administrator - TransTech Energy

Job Title: Project Documentation Administrator

Location: Charlotte, NC

Company Overview:

Bendel Tank and Heat Exchanger, LLC, a division of TransTech Energy, LLC is a leading manufacturer of custom Carbon Steel, Stainless Steel and Nickel Alloy vessels per ASME, API, TEMA and UL specifications. Having been in business over 50 years Bendel serves several industries including: chemical, petrochemical, pharmaceutical and industrial food manufacturing. Bendel has a strong company culture built on a family atmosphere where success is defined by the impact on the lives of our stakeholders: our team members and their families, our clients, our supply partners and our community.

Job Summary:

The Project Documentation Administrator will be responsible for coordinating and managing the documentation related to project design, project management, engineering, fabrication, and quality control. The Project Documentation Administrator will also coordinate meetings and communication with customers related to project status.

Primary Duties and Responsibilities:

• New Order Kick-off: Schedule meeting with internal and external stakeholders
• Schedule and coordinate in-person and virtual meetings with customers as required to comply with internal requirements and customer specifications.
• New Order/Project Set-up in Smartsheet.
• Communication with customers: send order acknowledgement, preliminary schedule, approval drawings, revised drawings, & release for fabrication drawings.
• Required Document Submittals: Communicate and follow up with team members for required documentation and due dates. Submit to customer via email or portal.
• Update or create new procedures when applicable.
• Create/Develop Change Orders.
• Change Orders submittals and communication to customers.
• Update Smartsheet invoice with appropriate contacts for surveys.
• Enter Major Material Milestones on Smartsheet invoice.
• Update Project Management Job Processing with jobs to shop hours.
• Smartsheet scheduler; update schedules with internal input and communicate to customers.
• Support QC Documentation.
• Document controller: customer orders, order acknowledgement, drawings, and customer meetings

Competencies:

• 5+ years’ experience in manufacturing engineering environment. Experience with fabrication preferred.
• Mechanical aptitude necessary to comprehend information and communicate with stakeholders
• Working knowledge of computers, including MS Word, Excel, and Teams. Experience with Smartsheet or MS Project preferred.
• Knowledge and experience with document control and process/procedure development and maintenance. Familiarity with ISO9001, APQP, or similar quality standards preferred.
• Good organizational skills.
• Excellent communication and interpersonal skills.
• Balanced temperament and ability to improve the customer experience for Bendel’s clients.

Education/Certifications:

• Project Management Certificate preferred.

Travel:

• Able and willing to travel as necessary. Travel will be minimal, less than 5%.

Benefits:

Employee benefits include the following, although the costs and coverage may change over time and participation may be based on achieving certain minimum number of hours worked:

• Competitive Paid Time Off.
• 401K with Safe Harbor Match - 100% of your first 3% contribution and 50% of your contributions on the next 2% of salary deferral.
• Employer sponsored life insurance, long-term disability, and AD&D.
• Group health insurance.
• Group dental and vision insurance

Job Type: Full-time

This organization provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.