Project Coordinator - University of Massachusetts Medical School

GENERAL SUMMARY OF POSITION: Under the direction of the Director or designee, the Project Coordinator I provides analysis and support for projects, administrative, and general operations. Responsible for independent action on multiple projects as assigned. Tasks vary according to the priorities of the department.

MAJOR RESPONSIBILITIES:

• Organize and plan work activities of the Department for review with appropriate senior staff
• Implement and manage tasks in accordance with departmental objectives
• Participate as a member of project teams
• Assist senior staff with project development activities: compiling data, drafting reports, and assisting with special projects
• Maintain project plans in Microsoft Project and produce related project reports
• Compile and analyze data, and draft project reports for review by senior staff
• Initiate and maintain contact with key personnel including staff, department heads and external parties
• Update the Director or designee on project details and changes in a timely manner
• Review pertinent correspondence, communications and other background materials on a daily basis to remain current on project and operation details
• Draft routine correspondence, meeting minutes, management reports for the Director or designee and department staff
• Prepare multi-media presentations and reports utilizing a variety of software applications including, but not limited to: Microsoft Word, PowerPoint, and Visio
• Develop and maintain time schedules for department staff, project events and office activities
• Maintain project files and support materials
• Perform other duties as required.

REQUIRED QUALIFICATIONS:

• Bachelor’s degree in business administration, a related field, or equivalent experience

• 1 year of experience coordinating and planning projects

• Ability to work in a team and meet performance deadlines in a dynamic environment
• Excellent oral and written communication skills necessary to interact with clients and staff
• Demonstrated experience in using computer-based tools including electronic mail, word processing, spreadsheet and database products.

Applicants must be comfortable approaching patients in the ED and acute care setting.

PREFERRED QUALIFICATIONS:

• Experience in healthcare setting, either clinical or research
• The applicant will be working on multiple projects so flexibility is a must
• Off-site travel will be required to UMass Memorial Community EDs
• Excellent interpersonal skills to interact with a diverse array of research participants, physicians, clinical staff, and other members of the research team
• Basic computer proficiency (Word, Excel, email)