PROJECT COORDINATOR TEAM LEAD - Confidential

We are in search of an Executive Search Project Coordinator Team Lead. This a leadership role within an executive search firm or recruitment department, responsible for overseeing a team of project coordinators while managing and coordinating the execution of executive search projects. This position combines project management, team leadership, and strategic coordination, ensuring the team delivers high-quality support in sourcing, evaluating, and placing executive-level candidates for clients.

Position Summary:

The Executive Search Project Coordinator Team Lead is responsible for leading a team of project coordinators, ensuring the smooth and efficient execution of multiple executive search projects. This role involves overseeing the administrative and operational support provided by the team while working closely with search consultants and clients to drive the recruitment process. The Team Lead will manage project timelines, assign tasks, provide coaching and mentoring to team members, and ensure high-quality service delivery. The role requires exceptional leadership, organizational, and communication skills to ensure that client expectations are met and deadlines are adhered to.

Key Responsibilities:

• Team Leadership

  Lead, mentor, and support a team of project coordinators, fostering a collaborative and efficient work environment.

  
  

• Project Oversight

  Oversee the coordination of multiple executive search projects, ensuring timelines, milestones, and deliverables are met.

  
  

• Client Interaction

  Serve as the primary point of contact for clients on key search projects, providing updates and managing expectations throughout the process.

  
  

• Task Allocation

  Assign specific tasks to team members based on skill sets and workload, ensuring the team operates efficiently.

  
  

• Quality Control

  Review and ensure the quality of work produced by the team, ensuring that all administrative and project deliverables are accurate and meet client needs.

  
  

• Process Improvement

  Identify opportunities for process optimization within the team and across search projects, implementing best practices to improve efficiency and client satisfaction.

  
  

• Reporting & Analytics

  Oversee the preparation of reports on search progress, candidate status, and market insights, ensuring that clients are informed of key updates.

  
  

• Training & Development

  Provide coaching, training, and professional development opportunities for team members to enhance their skills and performance.

  
  

• Cross-Department Collaboration

  Collaborate with other internal teams (recruiters, HR, marketing, etc.) to ensure alignment and smooth execution of searches.

  
  

• Candidate Management

  Assist with high-priority candidate searches, track progress, and provide support to ensure a positive candidate experience.

  
  

• Administrative Support

  Ensure the team efficiently handles administrative tasks, such as scheduling interviews, maintaining candidate databases, and organizing materials for client meetings.