Project Coordinator - WSP USA
Tallahassee, FL
About the Job
Our Business
We are a global leader in environmental consulting - made stronger with the recent acquisition of Wood’s Environment & Infrastructure business and Golder - with world-class expertise in environmental, social and governance (ESG), climate resiliency & sustainability (CRS), and earth sciences. Combined we have over 20,000 multidisciplinary professionals worldwide collaborating daily to protect and conserve natural landscapes, create firm foundations for communities to stand on, and champion sustainable development to combat climate change.
As part of the team, you will have access to an unparalleled network of resources and endless opportunities to collaborate on exciting projects with diverse teammates from across the globe.
This Opportunity
WSP is currently looking for a Project Coordinator to join our Tallahassee, FL team to support numerous projects under multiple contracts WSP currently holds with various federal and state clients, the bulk of which are under contracts with the Florida Department of Environmental Protection’s Petroleum Restoration Program, Bureau of Waste Cleanup, and Division of State Lands. This is an in-office position.
Key Responsibilities
+ Serve as the Project coordinator for current and future project(s);
+ Track all Work Orders received from clients;
+ Develop program/project deliverables spreadsheets and coordinate with PMs to ensure project deliverable schedules are maintained;
+ Assemble and prepare all client invoice backup documentation;
+ Prepare purchase orders for vendors and subcontractors working on program projects;
+ Coordinate with vendors and subcontractors to address invoicing and payment issues;
+ Direct interface with the WSP Project Financial Accountants regarding client invoicing, payments, and the monthly project billing cycle;
+ Preparation of Health & Safety Plans;
+ General project support tasks including daily shipping and receiving activities;
+ Review and QA/QC of technical data associated with reports;
+ Complete inventory of field and laboratory equipment/supplies, ordering when necessary;
+ Visible support resource for knowledge of WSP Oracle Fusion systems and protocols with Project Managers and other personnel; and,
+ Provide non-technical document review, proof-reading for accuracy, completeness, compliance with corporate policies, formatting adherence, including grammar, punctuation, and spelling.
Required Qualifications
+ High school diploma
+ 3+ years of experience
+ Proficient with Microsoft Word, Adobe Acrobat, and other Microsoft Office software
+ Detail oriented with strong ability to track, schedule, and multitask
+ Follows company safety standards and guidance
+ Self-motivated with a hands-on attitude
+ Capable of reliably working independently and with a team
Preferred Qualifications
+ Familiarity and practical working knowledge of Florida Department of Environmental Protection’s Petroleum Restoration Program, Bureau of Waste Cleanup, and Division of State Lands contracts, projects, and invoicing requirements.
#LI-SV1
About WSP
WSP USA is the U.S. operating company of WSP, one of the world's leading engineering and professional services firms. Dedicated to serving local communities, we are engineers, planners, technical experts, strategic advisors and construction management professionals. WSP USA designs lasting solutions in the buildings, transportation, energy, water and environment markets. With more than 15,000 employees in over 300 offices across the U.S., we partner with our clients to help communities prosper.
www.wsp.com
WSP provides a flexible and agile workplace model while meeting client needs. Employees are also afforded a comprehensive suite of benefits including medical, dental, vision, disability, life, and retirement savings focused on providing health and financial stability throughout the employee’s career.
At WSP, we want to give our employees the challenges they seek to grow their careers and knowledge base. Your daily contributions to your team will be essential in meeting client objectives, goals and challenges. Are you ready to get started?
WSP USA (and all of its U.S. companies) is an Equal Opportunity Employer Race/Age/Color/Religion/Sex/Sexual Orientation/Gender Identity/National Origin/Disability or Protected Veteran Status.
The selected candidate must be authorized to work in the United States.
NOTICE TO THIRD PARTY AGENCIES:
WSP does not accept unsolicited resumes from recruiters, employment agencies, or other staffing services. Unsolicited resumes include any resume or hiring document sent to WSP in the absence of a signed Service Agreement where WSP has expressly requested recruitment/staffing services specific to the position at hand. Any unsolicited resumes, including those submitted to hiring managers or other business leaders, will become the property of WSP and WSP will have the right to hire that candidate without reservation – no fee or other compensation will be owed or paid to the recruiter, employment agency, or other staffing service.
We are a global leader in environmental consulting - made stronger with the recent acquisition of Wood’s Environment & Infrastructure business and Golder - with world-class expertise in environmental, social and governance (ESG), climate resiliency & sustainability (CRS), and earth sciences. Combined we have over 20,000 multidisciplinary professionals worldwide collaborating daily to protect and conserve natural landscapes, create firm foundations for communities to stand on, and champion sustainable development to combat climate change.
As part of the team, you will have access to an unparalleled network of resources and endless opportunities to collaborate on exciting projects with diverse teammates from across the globe.
This Opportunity
WSP is currently looking for a Project Coordinator to join our Tallahassee, FL team to support numerous projects under multiple contracts WSP currently holds with various federal and state clients, the bulk of which are under contracts with the Florida Department of Environmental Protection’s Petroleum Restoration Program, Bureau of Waste Cleanup, and Division of State Lands. This is an in-office position.
Key Responsibilities
+ Serve as the Project coordinator for current and future project(s);
+ Track all Work Orders received from clients;
+ Develop program/project deliverables spreadsheets and coordinate with PMs to ensure project deliverable schedules are maintained;
+ Assemble and prepare all client invoice backup documentation;
+ Prepare purchase orders for vendors and subcontractors working on program projects;
+ Coordinate with vendors and subcontractors to address invoicing and payment issues;
+ Direct interface with the WSP Project Financial Accountants regarding client invoicing, payments, and the monthly project billing cycle;
+ Preparation of Health & Safety Plans;
+ General project support tasks including daily shipping and receiving activities;
+ Review and QA/QC of technical data associated with reports;
+ Complete inventory of field and laboratory equipment/supplies, ordering when necessary;
+ Visible support resource for knowledge of WSP Oracle Fusion systems and protocols with Project Managers and other personnel; and,
+ Provide non-technical document review, proof-reading for accuracy, completeness, compliance with corporate policies, formatting adherence, including grammar, punctuation, and spelling.
Required Qualifications
+ High school diploma
+ 3+ years of experience
+ Proficient with Microsoft Word, Adobe Acrobat, and other Microsoft Office software
+ Detail oriented with strong ability to track, schedule, and multitask
+ Follows company safety standards and guidance
+ Self-motivated with a hands-on attitude
+ Capable of reliably working independently and with a team
Preferred Qualifications
+ Familiarity and practical working knowledge of Florida Department of Environmental Protection’s Petroleum Restoration Program, Bureau of Waste Cleanup, and Division of State Lands contracts, projects, and invoicing requirements.
#LI-SV1
About WSP
WSP USA is the U.S. operating company of WSP, one of the world's leading engineering and professional services firms. Dedicated to serving local communities, we are engineers, planners, technical experts, strategic advisors and construction management professionals. WSP USA designs lasting solutions in the buildings, transportation, energy, water and environment markets. With more than 15,000 employees in over 300 offices across the U.S., we partner with our clients to help communities prosper.
www.wsp.com
WSP provides a flexible and agile workplace model while meeting client needs. Employees are also afforded a comprehensive suite of benefits including medical, dental, vision, disability, life, and retirement savings focused on providing health and financial stability throughout the employee’s career.
At WSP, we want to give our employees the challenges they seek to grow their careers and knowledge base. Your daily contributions to your team will be essential in meeting client objectives, goals and challenges. Are you ready to get started?
WSP USA (and all of its U.S. companies) is an Equal Opportunity Employer Race/Age/Color/Religion/Sex/Sexual Orientation/Gender Identity/National Origin/Disability or Protected Veteran Status.
The selected candidate must be authorized to work in the United States.
NOTICE TO THIRD PARTY AGENCIES:
WSP does not accept unsolicited resumes from recruiters, employment agencies, or other staffing services. Unsolicited resumes include any resume or hiring document sent to WSP in the absence of a signed Service Agreement where WSP has expressly requested recruitment/staffing services specific to the position at hand. Any unsolicited resumes, including those submitted to hiring managers or other business leaders, will become the property of WSP and WSP will have the right to hire that candidate without reservation – no fee or other compensation will be owed or paid to the recruiter, employment agency, or other staffing service.
Source : WSP USA