Project Coordinator - LanceSoft Inc
Summit, NJ 07901
About the Job
Title: Quality - Project Coordinator
Location: Summit NJ 07901
Duration: 06 Months
Comments: 100 % onsite
4 positions
Must Haves:
Job Description:
This level of performance includes, but is not limited to the following;
Responsibilities (include, but are not limited to):
This includes:
Qualifications:
Additional Job Requirements:
Location: Summit NJ 07901
Duration: 06 Months
Comments: 100 % onsite
4 positions
Must Haves:
- 8+ years of project coordinator experience, administrative, or comparable experience
- 5+ years of experience contributing to or managing administrative projects.
- 5+ years of experience with Microsoft Office suite or MS Office 365
- 3+ years of experience in Cell Therapy, Biopharma, Pharma, Medical, or similar industry
- Local to NJ, NY, or PA with the ability to be onsite 100% of the time.
Job Description:
- The Sr. Project Coordinator position provides project coordination and executive administrative support for executive leaders and/or their respective leadership teams.
- As such, the role of the Senior Project Coordinator works as an extension of their executive leader(s) and their teams in this regard.
- Importantly, this position will play an important role in coordination of key Cell Therapy Operations being led by the Strategy and Business Operations Team.
- The Senior Project Coordinator is expected to perform their duties with a high degree of independence while exercising expert judgment to address matters on behalf of the respective executive and/or their teams, with minimal mistakes and errors.
This level of performance includes, but is not limited to the following;
- (1) thinking and acting proactively on behalf of the executives and their teams to ensure the smooth running of projects and day to-day activities as well as the overall functioning of their office.
- (2) the ability to think ahead and anticipate and resolve problems before they occur, (3) Resolve issues independently and proactively, (4) Represent the executive and/or their teams externally with a high degree of professionalism, and (5) have the ability to multi-task and as such, be able to prioritize highly diverse, time sensitive and often complex projects, activities and tasks with minimal supervision.
- In this role, duties of the Senior Project Coordinator will also involve high level contacts and exposure to confidential material necessitating the use of tact, diplomacy, discretion and judgment.
- It is essential that the candidate have the proven ability to remain poised and focused in a fast-paced, high business impact working environment at all times.
- Lastly, this position will work collaboratively with the rest of the Cell Therapy Organization and will work, as appropriate, to back-up and supplement any over-flow needs of the Cell Therapy Organization.
Responsibilities (include, but are not limited to):
- Serve as project coordinator for key projects scoping Cell Therapy Operations.
This includes:
- Managing logistics related to project timeline.
- Supporting development of meeting materials and PowerPoint presentations
- Generating/collecting project-related data and organizing effectively to enable analysis by project team.
- Identify reporting needs and generate project-related metric and trend reports on a periodic basis to support team (i.e., Quality Council, Value Stream LT)
- Proactively monitor project timeline to assist coordination of activities that help prepare project team to achieve key milestones.
- Maintaining and reconciling project budget and expenses
- Leverage administrative support across our organizations to work as an integrated team and raise the bar for all our administrative staff.
- Addresses correspondence, manages calendars, schedules meetings, conferences, and events, makes travel arrangements, maintains accurate departmental records, and on-boards & off-boards contractors and employees.
- Proactively looks ahead at schedules, events, and needs of manager/team, anticipates conflicts, problems and issues, and takes appropriate steps to produce desired outcomes.
- Responsible for departmental status reporting and updating of various SharePoint sites and other tracking documents.
- Prioritizes activities and takes prompt action based on an understanding of departmental objectives and business needs.
- Ensure manager s preparedness for meetings (e.g., assemble meeting materials & pre-reads)
- Prioritize and complete support requests in a timely manner (i.e. issues with IT, systems, facilities, etc.)
- Independently researches more complex inquiries and responds or escalates inquiry, recommending solutions as appropriate.
- Maintains professional and technical knowledge by remaining current with Client continuous learning modules.
Qualifications:
- Need High School diploma or Associate or Bachelor degree.
- 8 years administrative, project coordinator or comparable experience; prior Client and Executive Associate Experience preferred.
- Advanced proficiency with Microsoft Suite (Outlook, Word, Excel, Power Point). Knowledge of Client Systems and Processes preferred.
- Has strong organizational skills, pays close attention to detail and follow-up, and properly balances priorities and resources.
- Previous experience contributing to or managing administrative projects from the point of inception to completion, including those that require multiple skills.
- Ability to manage multiple projects and competing priorities.
- Maintains a positive attitude, a high level of productivity, and is adaptable to change.
- Demonstrates ability to prioritize, pro-actively work independently and collaboratively with other administrative assistants/external partners, across organizational levels, functions, and supports business needs across different time-zones and during periods of heavy workload.
- Ability to multi-task and adapt quickly to competing priorities while remaining focused.
- Ability to work effectively under pressure to meet deadlines.
- Successful candidate must be able to learn new tools and systems in an ever-evolving environment.
- Exhibits a positive work attitude, and high productivity.
- Proven track record of collaboration with other administrative assistants in order to ensure business needs/goals are met.
Additional Job Requirements:
- None
Source : LanceSoft Inc