Project Coordinator - Kobie

Why you will love working for a National Top Workplace 

We are a global leader in loyalty marketing.   

We work with some of the most well-known brands in the world to deliver market-leading, end-to-end loyalty solutions to enable customer experiences. With a strategy-led, technology-enabled approach, we are consistently named an industry leader by Forrester. The programs we deliver reach more than 330M consumers through loyalty. The impact of these loyalty programs affords us deep brand partnerships, owning a niche in the loyalty space where outcomes matter most.  

We are a mission and values driven company.   

 Our mission is to grow enterprise value through loyalty for our clients. Every role within Kobie has a purpose and directly contributes to us achieving this mission.   

We are values driven at every point. Over our 30+ year journey, we've created a fun, high-trust, transparent workplace. We believe in leadership and ownership. Our hybrid work environment, personal holidays, casual dress code and focus on diversity and inclusion add to a culture that makes our teammates proud. That pride shines through in the work we do for our clients.  

About the team and what we'll build together 

We Are Innovative, Ethical, Collaborative, and Curious. These words don't just define us but describe what it's like for our clients to work with us. We create loyalty and customer experiences through our innovative technology for major brands all over the world. We get to do fun, amazing, award-winning work for some of the biggest brands in entertainment, retail, banking, restaurant and telecommunications. If you love learning about the newest industry trends in an environment where exciting things happen every day, then you will love it here, as much as we do.   

As a Project Coordinator within our Project Management Office (PMO), you will play a pivotal role in ensuring the successful execution of client-facing IT integration projects. You will work closely with project managers, clients, and cross-functional teams to facilitate project planning, execution, monitoring, and reporting. This role requires excellent organizational skills, attention to detail, and the ability to thrive in a fast-paced, dynamic environment. 

How you will make an impact  

• Collaborate with project managers to develop project plans, timelines, and schedules. 
• Assist in the identification of project tasks, dependencies, and resource requirements. 
• Coordinate meetings and other project-related activities. 
• Serve as a primary point of contact for clients, providing regular updates on project progress and addressing any concerns or queries. 
• Facilitate communication between internal teams, clients, and third-party partners. 
• Prepare and distribute project status reports, meeting minutes, and other documentation as required. 
• Proactively identify project risks and issues, escalating them to the project manager for resolution. 
• Assist in the development and implementation of risk mitigation strategies. 
• Maintain risk and issue registers, ensuring they are regularly updated and communicated to relevant stakeholders. 
• Coordinate the allocation of resources, including team members and external vendors, to ensure project tasks are completed on time and within budget. 
• Track resource utilization and assist in resource forecasting for future projects. 
• Assist in the development and execution of quality assurance processes to ensure deliverables meet client expectations and project objectives. 
• Conduct regular reviews and audits of project documentation and deliverables to ensure compliance with standards and requirements 
• Identify opportunities for process improvements and efficiency gains within the project management function. 
• Contribute to the development and implementation of best practices, tools, and templates to enhance project delivery capabilities.  

What you need to be successful  

• 3+ years of experience in an administrative, operational or project support role 
• Strong computer skills, proficiency in using MS Office software (Excel, Microsoft Project, PowerPoint, Word, etc.) 
• Excellent verbal and written communication skills 
• Excellent organization and planning skills required 
• Quality focused 
• Ability to effectively prioritize and execute tasks in a high-pressure environment is crucial 
• Excellent time management skills and ability to multi-task and meet deadlines 
• Extremely detail and task oriented 
• Critical thinking, inquisitive mind, and enjoys problem solving 
• Self-starter with ability to work independently with minimal supervision 
• Bachelor's degree preferred. 
• Experience using various methodologies (ex. Waterfall, Scrum, Kanban)

Our teammates are at the heart of everything we do  

Healthy people are happy people, which makes mental and physical health a top priority at Kobie. From robust health insurance and benefits options to free fitness programs like FitOn, to generous vacation timefor yourself, we support your health needs fully. In today's job market, we know that employees are choosing only what works best for their life. For those that want career growth, Kobie is the perfect place. We have developed a comprehensive people strategy that helps every teammate know how to advance and progress on their career journey. Beyond title progression, Kobie's competitive pay, 401k matching, annual profit sharing and bonuses all make Kobie a perfect place to build your career.  

Kobie a place for all 

We don't just accept differences – we embrace, share, and celebrate them!  

Employment at Kobie is based solely on a person's merit and qualifications, directly related to professional competence. We do not discriminate against any teammate or applicant because of race, creed, color, religion, gender, sexual orientation, gender identity/expression, national origin, disability, age, genetic information, veteran status, marital status, pregnancy or related condition (including breastfeeding), or any other basis under the law.    

We are fiercely committed to fostering a workplace where teammates draw upon their own diverse backgrounds, experiences, and perspectives so that they feel welcomed to bring their authentic self to work every day. While our leadership team fully and completely supports our policy of nondiscrimination and equal opportunity, all teammates share the responsibility to ensure we incorporate the principles of equity, diversity, and inclusion throughout Kobie.