Project Coordinator, Scenic - Production Resource Group Llc

Overview

PRG is the world’s leading provider of services and solutions in entertainment and events. We bring industry-leading creativity, experience and technology to every project we undertake.   Our teams consist of the most accomplished experts, engineers and craftspeople working in theatre, film, tv, broadcast, concert touring, corporate events and hotels and staging. With 170 patents and over 70 trademarks, we are a company defined by innovation. And, through our network of 70 offices spanning five continents, PRG is capable of delivering for its customers anywhere on the globe.

Responsibilities

A Scenic Project Coordinator has responsibility for the oversight and direction of Scenic Technologies project's scope, budget and schedule through the shop from project award through delivery of show elements. The work also may involve responsibility for the bid phase of potential projects. This title differs from Project Manager in that the Project Manager has overall responsibility for projects and the Project Coordinator is responsible for the support of the Project Manager. Day-to-day duties may overlap between the two positions. It is the policy of PRG to provide excellent customer service both internally and externally. Employees are expected to perform all of their duties and responsibilities in accordance with this policy at all times. Does related work as required.

 

• Participates or assist in client presentations;
• Assist in preparation of scope of work, including budget creation, project schedule development, material sourcing, concept designs and layout.
• Consult with and troubleshoot client's unresolved aesthetic design and technology issues;
• Provide a reasonable balance between the client's creative needs and the company's budget;
• Assist in generation of quotes and interface with financial operations to facilitate client billing;
• Execute on-site production as supervisor on selected projects and may be asked to assist others on venue surveys;
• Interface with operations department to ensure all design and quality goals are met;
• Investigate all safety and reliability concerns;
• Communicate as assigned relative to project status and performance;
• Inventories, monitors and assures quality control of rental and sales assets;
• Assist in bidding and pricing sales and rental
• Arrange and facilitate shipping and transportation of rental and sales items.
• Coordinate flow of project specific inbound and outbound equipment, including load out lists and truck packs.
• Generate TEAM orders for rental items to be pulled, prepped, labeled, and
• Understand TEAM functions relative to title;
• Read fabrication drawings and understand basic construction methods for scenic build.
• Assist in creating material takeoffs and review Bill of Materials for Purchasing to order project necessary materials;
• Create purchase requisitions for PM's to order project materials.

 

 Other duties

• Understanding of and compliance with company policies

Qualifications

• Proficient in Microsoft Office Suite
• Proficient in scenic construction techniques and fabrication methods
• Working knowledge of scenic automated solutions
• Ability to read and comprehend drawings, i.e. groundplans, sections, scenic elevations and details
• Experience in budget management
• May use computer applications or other automated systems such as spreadsheets, word processing, calendar, e-mail and database software and proprietary PRG software in performing work assignments.

 

Competencies

• Demonstrate organizational and time management skills, ability to prioritize multiple projects under tight deadlines
• Excellent communication and interpersonal skills both written and verbal
• Creative mindset and problem-solving aptitude
• Ability to adapt, communicate and manage in a fast-paced working environment
• Strong team awareness: initiative to see team needs and provide support
• Ability to lead and work well within a team

Required education and experience

• Minimum of 2 years of experience in project coordination within the entertainment market or equivalent experience in shop or show site operations 
• High School Diploma or equivalency required 
• Completion of two years of post-secondary education from an accredited institution of higher learning with a concentration in business administration, hospitality management, operations management or related entertainment technology fields, or equivalent amount of production related experience

Physical demands

• Must be able to remain in a stationary position for extended periods of time.
• The employee may occasionally lift and/or move up to 20 pounds.
• The position requires the ability to see clearly (with or without the aid of glasses or contact lenses) during responsibilities on and off a computer.
• Must be able to communicate effectively by listening and in both written and verbal forms.

Travel required

• Travel may occasionally be required to on-site systems and facilities
• Must have valid Driver’s License

EEO and Disclosure

The pay range for this position is estimated to be $60,000-$70,000. Actual salary to be determined by the experience, knowledge, skills and abilities of the applicant combined with location and alignment with market data.

 

 

PRG is an Equal Opportunity Employer. PRG is a drug-free work environment, pre-employment testing will be required.

This is a safety sensitive position and will require pre-employment drug screening.

 

Production Resource Group LLC participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. 

 

PRG cares about the safety of our employees and applicants. PRG does not use chat rooms for job searches or communications. PRG will never request personal information via informal chat platforms or unsecure email. PRG will never ask for money or an exchange of money, banking or other personal information prior to an in-person interview. Be aware of potential scams while job seeking. For information on job scams, visit, https://www.consumer.ftc.gov/JobScams or file a complaint at https://www.ftccomplaintassistant.gov/.