Project Coordinator - Kimley-Horn
Reston, VA 20191
About the Job
Overview:
Kimley-Horn is looking for a Project Coordinator to join our Reston, Virginia (VA) office! This is an in-person position.
Responsibilities:This position has multiple responsibilities including project-based work and administrative duties including but not limited to:
- Tracking of all tasks and client deliverable documents.
- Create, maintain, and track project schedules.
- Facilitating client communications (proposals, letters, contracts, transmittals, etc.).
- Interface with clients regarding project expectations as it relates to schedule and permitting process.
- Compiling and assembling reports; coordinating large production jobs, printing and binding.
- Preparing weekly trackers or job status communications for clients.
- Project production: Create, proofread, edit, format and finalize project-related documents.
- Track production needs and shift coordination.
- Monitor schedules and budgets.
- Provide updates on program status and milestones.
- Track projects, plans and reports through review process and keep the project managers and clients updated on status.
- Handle permitting and entitlements for projects.
- Develop and maintain relationships with key agency contacts for processing projects through permits.
- Assisting project managers with client billing and performing invoice reviews.
- Creating and tracking purchase orders to subcontractors. Processing vendor and sub consultant invoices.
- Accepting incoming Purchase Orders and setting up electronic job folders, online trackers and inputting into internal accounting systems.
- Coordinate, print and assemble project submittals to various jurisdictional agencies, Cities, utilities, etc.
- Assisting project managers with contract processes, contract administration, subconsultant IPO’s and request insurance certificates.
- Database Management.
- Other duties as assigned.
- High School Diploma or equivalent.
- Valid driver’s license.
- 3 or more years of relevant project coordination experience preferred.
- Minimum of 3 years of experience in a professional office environment.
- Proficiency in Microsoft Office Suite, including Word, Outlook, Excel, and PowerPoint.
- Proficient in Adobe Professional.
- Highly organized and detail-oriented.
- Critical thinking and problem solving skills.
- Excellent verbal and written communication skills.
Source : Kimley-Horn