Project Coordinator at HotFoot Recruiters

Title: Project Coordinator
Type: Direct Hire
Hours: Full-Time / On-site
Pay: $65,000 to 90,000

Company Profile:
A well-established consulting engineering firm specializing in the design of mechanical, plumbing, electrical, and technology systems. With over 75 years of experience, the company delivers reliable and energy-efficient design solutions for various building types, including educational, medical, justice, mission-critical, aviation, and governmental facilities.

Qualifications:

• Masters degree or 4+ years of relevant experience.
• Highly organized and process-driven to efficiently coordinate multiple projects.
• Proficiency in Excel, OneNote, Word, and related software tools.
• Excellent oral and written communication skills.
• Ability to work well within a team structure and demonstrate a strong work ethic.
• Willingness to learn and grow professionally.

• Working knowledge of Microsoft Project, Planner, or similar tools.
• Experience with Smartsheet, ProCore, and BlueBeam software.
• Full professional proficiency in Mandarin.

• Assist with managing multiple priorities and projects, ensuring tight deadlines are met.
• Support project planning and maintain project management reporting software.
• Create, update, and distribute project/client files, schedules, and reports.
• Schedule meetings, prepare agendas, and maintain meeting minutes.
• Organize and control project documentation.
• Track project budgets and assist with client invoicing.
• Facilitate client and contractor communications.
• Support change order management, estimates, and quality control efforts.

• Competitive wages and benefits, including an employer-funded profit-sharing plan and a 401(k) plan with safe-harbor contributions.
• Excellent work environment.
• Opportunities for professional growth and skill enhancement.