Project Coordinator - Graycor Family of Companies

Provide office-based operational support to projects and project teams, either staffed as a member of a project team or via task-based assignments.  Project Coordinator responsibilities include:

• Office-Based Project Engineer / Project Engineering Support:
  • Execute new project setup in project management software
  • Implement the project document control process
  • Work on or lead the RFI process
  • Create submittal and procurement logs
  • Review, approve and process submittals and shop drawings
  • Manage material procurement, including shop visits for material fabrication/procurement status updates
  • Create and distribute documentation in support of the quality process
  • Create and distribute documentation in support of the safety process
  • Create and distribute punchlists
  • Work on or lead project closeout
  • If the Project Coordinator is staffed on a project team as an Office-Based Project Engineer, the Project Coordinator shall be responsible for some or all of the above duties per the Project Staff Responsibility Matrix. Alternatively, the Project Coordinator may be asked to provide task-based project engineering support by executing some of the duties above on a given project. 
• Project Management Support:
  • Draft subcontract scopes of work
  • Update meeting minutes
  • Review bulletin documents and draft narrative of scope changes
  • Distribute bulletins
  • Follow up on subcontractor Construction Change Notices and bulletin pricing
  • Review and assemble Construction Change Notice pricing and draft Construction Change Notices
  • Issue and follow up on subcontractor Statements of Account
  • Assist in Extra Work Ticket management
  • Draft subcontractor change orders
  • Draft documents are to be submitted to the Project Manager for review and processing.
• Provide coaching to Project Engineers
• Participate in the Continuous Improvement process

POSITION REQUIREMENTS:

• Undergraduate degree in construction management, engineering, or relevant discipline.
• Between one to three years of commercial construction experience with an emphasis on retail, movie theatres, distribution centers, manufacturing, hospitality and/or office buildings.
• Strong Microsoft Office Skills (Outlook, Excel, Word, PowerPoint).
• Experience using project management software (Procore, Sage, CMC, Contract Manager, Plans and Specs, Constructware, SharePoint and Viewpoint).
• Experience using estimating software (Timberline, Win Est., Quote Express, On-Screen Quantity Takeoff) not required, but preferred.
• Strong attention to detail, organization skills and the ability to manage multiple, competing priorities.
• Conveys a sense of urgency and projects a positive, proactive desire to support a broad range of initiatives.
• The ability to interact professionally and effectively with managers and co-workers.