Project Coordinator - Jones Lang LaSalle Incorporated

JLL empowers you to shape a brighter way.  

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

About JLL –

We’re JLL—a leading professional services and investment management firm specializing in real estate. We shape the future of real estate for a better world by using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people and our communities. As a Fortune 500 company, we help real estate owners, occupiers and investors achieve their business ambitions. We have nearly 300 corporate offices across 80 countries, with a team of more than 93,000 individuals and believe a diverse and inclusive culture is one where everyone succeeds. That’s why we’re committed to creating an environment where we all feel welcomed, valued and empowered to achieve our full potential.

With us, you’ll have a chance to innovate with the world’s leading businesses, put that expertise into action on landmark projects, and work on game-changing real estate initiatives. You’ll also make long-lasting professional connections and be inspired by the best. We’re focused on opportunity and want to help you make the most of yours. Achieve your ambitions—join us at JLL.

We are currently seeking a Project Coordinator to join our Project and Development Services team. Our team’s priorities are:

• Delivering strategic solutions for clients
• Actively collaborating across platforms
• Developing our people and inspiring others
• Supporting ambitions beyond the workplace
• Applying new technology and data to drive change

What this job involves

Supporting industry changing projects

As a Project Coordinator at JLL, you will be directly responsible for supporting a project management team to deliver challenging projects. Being forward thinking and consistently demonstrating initiative to adopt new technologies and contribute to efficient processes is key to the impact you will have in this role. You will collect, manage and prepare reports on all project documentation including contracts, budgets, schedules and meeting minutes. Your interest in projects from start to finish will speak to your ability to support your team in delivering interesting and industry changing projects.

Essential Duties and Responsibilities

• Support the project management team throughout the project life cycle from Initiate to Close

• Provide project management support in accordance with the guidelines and requirements established by the Project Management Office
• Project accounting including use of accounting systems and various databases
• Entry and maintenance of budgets, purchase orders, and change orders
• Invoicing processing, including verification of general contractors pay applications for completeness and adherence to contract terms and conditions
• Provide financial reports and project status information as needed
• Knowledge Management and training to include creation and maintenance of training materials, maintain and developed project management field manual
• Vendor maintenance in compliance with client’s policies
• Vendor aging management
• Systems support, including trouble shooting and issue resolution
• Single point of contact for systems, training, process, general questions and issue resolution for assigned projects
• Process Improvement
• Metric based reporting internal to Project Management Team
• Badging and security guard requests
• Assist with tracking RFIs, submittals, material expediting log
• Other responsibilities related to the job directly ask by the supervisor.

Being at the heart of the team

You are accountable, collaborative and demonstrate enthusiasm for implementing innovative ideas in a team environment. You are proactive and can think ahead to anticipate the needs of the team regarding data accuracy, preparing marketing materials, research, and project management related technology.

Sound like the job you’re looking for?Before you apply it’s also worth knowing what we’re looking for:

Education and experience

• A Bachelor’s degree from an accredited institution is required.  
• (2+) years of experience related to construction project management is preferred, but experience supporting commercial real estate professionals in any sector is a plus. 

Knowledge, Skills and Abilities

• Ability to comprehend, analyze, and interpret documents. Ability to solve problems involving several options in situations. Requires intermediate analytical and quantitative skills.
• Requires knowledge of financial terms and principles. Ability to calculate intermediate figures such as percentages, discounts, and/or commissions. Conducts basic financial analysis.
• Excellent written and verbal communication skills. Strong organizational and analytical skills. Ability to provide efficient, timely, reliable and courteous service to customers. Ability to effectively present information.
• Advanced proficiency in Microsoft Office Suite. Spreadsheet skill set to include advanced functions such as graphics, pivot tables.

An Achiever

We’ll expect you to act decisively, think big, and manage your time to meet deadlines in a fast-paced, high volume environment. Most importantly, you’ll want to contribute to a diverse, supportive, and talented team.

What you can expect from us

We succeed together—across the desk and around the globe and believe the best inspire the best, so we invest in supporting each other, learning together and celebrating our success.

Our Total Rewards program reflects our commitment to helping you achieve your career ambitions, recognizing your contributions, investing in your well-being and providing competitive benefits and pay.

We can’t wait to see where your ambitions take you at JLL.

Apply today!

Apply quoting reference [JOB NUMBER] at jll.com/careers.

#LI  (DELETE IF CANDIDATE IS IDENTIFIED)

Location:

On-site –Malvern, PA

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements.  We’re interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

• 401(k) plan with matching company contributions

• Comprehensive Medical, Dental & Vision Care

• Paid parental leave at 100% of salary 

• Paid Time Off and Company Holidays

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. Weendeavourto keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy here.

This position may require you to be fully vaccinated against COVID-19. If required, you’ll be asked to provide proof that you’re fully vaccinated upon your start date. You’re considered fully vaccinated two weeks after you receive the second dose of a two-dose vaccine series (e.g., Pfizer or Moderna) or two weeks after a single-dose vaccine (e.g., Johnson & Johnson/Janssen). Failure to provide proof of vaccination may result in termination. 

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process –  you maycontact us at Accommodation Requests. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Uspage > I want to work for JLL.

Accepting applications on an ongoing basis until candidate identified.