Project Coordinator - NBBJ LP

We are an award-winning design firm, fueled by ideas and a culture of collaboration. Our purpose-driven approach creates healthy places, strong communities and a resilient environment. That’s where you come in. With leading clients, diverse colleagues and offices in creative capitals around the globe, a career at NBBJ will inspire you to be extraordinary and help create lasting change. You can learn more about our firm, see what it’s like to work here and explore recent projects and ideas at NBBJ.com. Join us to make an impact today! 

 

This is an excellent opportunity for you to join the NBBJ Los Angeles as a Project Coordinator. The Project Coordinator will work collaboratively with the Project Management team and Studio Administrator to apply studio and firm standards for administrative processes and, as necessary, define and implement new processes to create the “high performance environment” for our teams. The ease and ability to work with and integrate into a diverse team of designers and project managers would serve the candidate well in our highly collaborative environment. 

 

In your new role, you will: 

• Work directly with the project manager to provide administrative support of all team members
• Interface with clients, consultants, and regulatory agencies
• Responsible for document posting including coordination with project managers for document uploads, downloads, file transfers, reprographics, etc.
• Review, monitor and maintain document file structure
• Meeting support: scheduling, logistics, travel coordination, agenda, mural, meeting scribe, facilitation, notes and track action items
• Develop, maintain and monitor Smartsheets - Decision Log | Task List | Calendar | Permit status log | Design Schedule | ADR comment response matrix | Communication plan
• Update financial summary for analyst review and maintain vision workplan
• Invoicing, Contract and Billing – interface with project accountant, principal in charge and client on behalf of PM
• Consultant contracts – billing | fee management | cash flow outlay tracking (on large projects)
• Process Design Charrette set up
• Onboard new team members

 

What you will need to succeed: 

• 3-5 years of experience in an administrative role within the architecture, engineering or construction industry
• Prioritize tasks in order to handle multiple priorities in a fast-paced environment
• Collaborative demeanor with desire to work with and integrate into a diverse, creative team essential
• Knowledge and understanding of design project process is key for success in this role
• Must be detail-oriented and highly organized with an unmatched ability to multi-task
• Excellent written and verbal communication skills
• Expert user of complex calendar/scheduling functions in Microsoft Outlook
• Strong computer skills including mastery of Microsoft Office Suite required

The annual base pay range for this role is anticipated to be between $55,000 and $75,000. Actual compensation for successful candidates will be carefully determined based on a number of factors, including their skills, qualifications and experience.