Project Coordinator - Cogent Analytics

Key Responsibilities

• Project Support
• Assist the Director of Operations with scheduling, documentation, communication, and coordination to support the project management process.
• Track project timelines, budgets, and deliverables to ensure milestones are achieved.
• Prepare and distribute project reports, meeting minutes, and updates to key stakeholders.

• Communication & Coordination
• Act as a liaison between estimating teams, project teams, and management, facilitating smooth communication.
• Schedule and coordinate meetings, ensuring follow-up actions are completed.
• Maintain the company's communication platform and shared drive, automating processes wherever possible to enhance project flow and timely information sharing.

• Documentation & Reporting
• Manage and maintain project documents, status tracking spreadsheets, surveys, and closeout scorecards.
• Ensure reports are updated with accurate, real-time data and distributed to key stakeholders.
• Manage documentation standards to ensure all files are properly formatted and accessible adhering to consistent naming conventions and folder organization.

• Risk Management & Problem Solving
• Identify potential project issues and promptly escalate them to the Director of Operations.
• Collaborate with teams to develop practical solutions to address challenges as they arise.

• Learning & Development
• Participate in training programs to advance project management skills.
• Shadow experienced Project Managers to gain insights into higher-level responsibilities and long-term career growth.

Qualifications

• Bachelor's degree in Construction Management, Engineering, Business, or a related field is preferred.
• 1–2 years of experience in construction, project coordination, or a related role (internships or entry-level experience accepted).
• Familiarity with construction processes and ERP software tools such as SmartBid, Foundation, MS Project, or Procore is a plus.
• Strong organizational and multitasking abilities.
• Excellent written and verbal communication skills.
• Strong proficiency in Microsoft 365/Office Suite (Word, Excel, PowerPoint).
• A problem-solving mindset with a willingness to learn and adapt.
• Exceptional attention to detail and a proactive attitude, self-starter.
• Strong ability to work collaboratively within a team environment.
• Commitment to personal and professional development with a goal of advancing into a Project Manager role.

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