Project Coordinator - IBI Group

Arcadis is the world's leading company delivering sustainable design, engineering, and consultancy solutions for natural and built assets. We are more than 36,000 people, in over 70 countries, dedicated to improving quality of life. Everyone has an important role to play. With the power of many curious minds, together we can solve the world’s most complex challenges and deliver more impact together.

Arcadis is growing!  Arcadis is seeking a Project Coordinator to join our  Education Architecture studio in the Houston, Texas office.  This role sits within the Global Architecture & Urbanism Division which combines the expertise of IBI’s Buildings and Placemaking practice, our Places’ capabilities, and CRTKL’s multi-sector design leadership to offer a diverse range of solutions focusing on human-centric design, sustainability, and technology.  The successful candidate would assist and support Project Managers and Assistant Project Managers in all aspects of project coordination and administration, from programming and conceptualization to construction administration and closeout for our educational practice group.   This position will require ability to work from the office and project sites and travel as needed. 

Role Responsibilities:

• Maintaining Internal Project Files
• Assist with proposals, formatting specifications, filing communications; logging/tracking/issuing project documents (AEAs, Pay Apps, etc.)
• Utilizing Document Templates to prepare Letters, etc.
• Assist with AIA Contract Documents
• Assist with meeting agendas and minutes
• May support multiple Principals, Project Managers, or project team members
• Entering and logging timesheets and expense reports as necessary
• Assist Front Desk with phone support/backup/rollover calls
• All other duties as assigned.

Qualifications and Experience:

• Minimum 1 to 3 years of experience in an administrative role
• Previous experience in the A/E/C industry strongly desired
• Expert in Microsoft 365; MS Word, Excel and Outlook
• Experience in Bluebeam or Adobe Acrobat
• Detail oriented, ability to work unsupervised
• Strong analytical, organizational, and time management skills
• Work well under pressure, juggle and prioritize multiple projects and adjust work accordingly, often against tight deadlines
• Excellent communication (verbal/written) and strong interpersonal skills
• A natural ability to collaborate and work with cross-functional teams such as internal team members, external consultants, clients and contractors
• Ability to work both as part of a team and independently
• Very detailed, accurate proofreading skills.

Why Arcadis?

We can only achieve our goals when everyone is empowered to be their best. We believe everyone's contribution matters. It’s why we are pioneering a skills-based approach, where you can harness your unique experience and expertise to carve your career path and maximize the impact we can make together.

You’ll do meaningful work, and no matter what role, you’ll be helping to deliver sustainable solutions for a more prosperous planet. Make your mark, on your career, your colleagues, your clients, your life and the world around you.

Together, we can create a lasting legacy.

Join Arcadis. Create a Legacy.

Our Commitment to Equality, Diversity, Inclusion & Belonging

We want you to be able to bring your best self to work every day which is why we take equality and inclusion seriously and hold ourselves to account for our actions. Our ambition is to be an employer of choice and provide a great place to work for all our people. We are an equal opportunity and affirmative action employer. Women, minorities, people with disabilities and veterans are strongly encouraged to apply. We are dedicated to a policy of non-discrimination in employment on any basis including race, creed, color, religion, national origin, sex, age, disability, marital status, sexual orientation, gender identity, citizenship status, disability, veteran status, or any other basis prohibited by law.

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