Project Coordinator / Administrative Support - HR.Coach

Are you the person your colleagues or friends count on to keep everything organized and make sure the group gets their needs met?  Last-minute catering for a group of 20?  No problem, I know exactly who to call.  Moving tomorrow?  I've got you covered. I know the best moving company in town, and I already have a spreadsheet going to track what needs to be moved and where it goes.  Do you thrive by being the person behind the scenes, making it all come together?  If so, Hanbury may have the ideal opportunity for you. 

Hanbury, an Architectural firm headquartered in Norfolk, Virginia is looking for a talented Project Coordinator for our Baltimore Maryland office. We need a dedicated, organizationally-minded individual to complement our operations and project teams. This position is responsible for general day-to-day administrative duties as well as organizing and coordinating the development of construction documents. It is for someone with a strong desire to advance their skills and knowledge while working collaboratively with a group of highly creative, intelligent, and passionate people. The position requires the ability to manage time effectively as well as prioritize tasks to meet deadlines, the successful candidate should be able to demonstrate that they can work well with a team while multi-tasking and making informed decisions independently. We work with multiple established platforms but are flexible enough to embrace the unique skills you bring to the job. The ideal person has a well-developed understanding of the AE/C industry and can manage construction documents. Think this might be you, but you don’t have all the required experience?  If you have a learning aptitude and are willing to roll up your sleeves, we will train you to be successful on all tasks, from submittals to project closeout.

HR.COACH is accepting applications on behalf of our client Hanbury (www.hewv.com)

Essential Functions

• 60% of the role:  be the right hand to the firm-wide project team
  • Learning project manager expectations throughout each phase of the project.
  • Managing multiple projects from start-up to close-out.
  • Creating and tracking project submittal/approval information based on plans and specifications.
  • Assisting in the development and management of design and project documentation.
  • Effectively communicating project progress to key stakeholders.
  • Creating and meeting established goals and objectives for the design documentation process.
• 40% of the role:  provide administrative support to the Baltimore office by:
  • Keeping us organized and looking professional by:
    • Maintaining conference room calendars and coordinating interoffice meetings.
    • Managing all incoming and outgoing mail and package deliveries.
    • Tracking and managing office, kitchen and restroom supply inventory.
    • Greet, receive, announce and or seat all visitors and guests.
• • Setting up new hires for success: preparing workstations, acclimating them to firm and providing onboarding assistance.
  • Anticipating administrative support needs and providing stellar support.
  • Other related tasks that need to be done!

About Hanbury

Hanbury is a diverse collective of architects, designers, planners, creatives, storytellers, and visualization artists shaping higher education, civic and community, and life sciences experiences. Our people are undeniably our most valuable resource – we believe that our work is strengthened through fostering an inclusive environment where all voices are sought, included, and valued.

In addition to our comprehensive benefits package, which includes competitive salaries, health insurance, retirement, and other work/life plans, we are committed to shared ownership through our Employee Stock Ownership Plan (ESOP; S-Corporation), we invest in staff professional development and offer flexible working arrangements to support an empowered team.

• Customer Service Orientation. Can go above and beyond to support the firm and external stakeholders, creating high satisfaction levels and ensuring that the customer perspective is the driving force. 

• Flexibility.   Maintains a high level of effectiveness even when work responsibilities or environment changes, demonstrating a willingness to be unflappable in adjusting effectively to new requirements, seeking to understand and approaching change as an opportunity for learning and growth while maintaining a high level of customer satisfaction. 
• Planning & Organizing.  Effectively managing tasks and resources in a manner that ensures desired goals are met.  Plans out resource requirements create plans and optimizes to ensure the efficiency and effectiveness of all office operations.  Ensures office environment works for the team and presents well to others.  
• 2-3 years of relevant project coordination or administrative support experience.
• Comfort with technology; Microsoft Office proficiency, Bluebeam, Newforma a plus (But not required).

Competitive Base Salary Range of $55,700 to $68,000 annually

and Benefits, including:  

• 401(k) Retirement Plan
• Employee Stock Ownership Plan
• Medical, Dental, Vision, Disability & Life Insurance
• Flexible Spending Accounts, Health Savings Accounts
• Generous Paid Leave based on YOUR years of experience 
• Paid Family Leave
• Educational Benefits
• Working with an industry leader that values people!

Relocation benefits and travel expenses are available for the right candidate. 

Applicants who do not adequately complete the screening questions will not be considered for this role. 

Must be able to pass a routine background check.

All your information will be kept confidential according to EEO guidelines.