Project Coordinator - Admin Team Office Support - Sedgwick Claims Management Services, Inc.

Seeking a mid-level Administrative Assistant to support EFI Global’s Environmental Team with project proposal preparation, project data management, tracking and billing/invoicing. This is a key role in facilitating communication and collaboration between various teams, keeping everyone informed and on the same page. 

PRIMARY PURPOSE: To coordinate project scheduling and administrative tasks.

ESSENTIAL FUNCTIONS and RESPONSIBILITIES

• Gathers project data.
• Coordinates project scheduling.
• Communicates project progression to appropriate parties.
• Documents project actions and results.
• Track project due dates.
• Enters applicable information into a data system.
• Prepares project and/or presentation materials.
• Coordinates tradeshows.
• Works with vendors.
• Produces correspondence, reports, and other documentation as required.

ADDITIONAL FUNCTIONS and RESPONSIBILITIES

• Performs other duties as assigned.
• Supports the organization's quality program(s).
• Maintain and monitor department supplies.
• Set up and maintain job files, reports, and project tracking systems.
• Perform property research, prepare and send project proposals to clients.
• Maintain and update client information in client management database.
• Process vendor invoices and submit to AP for payment.
• Communicate with colleagues/clients the status of client/vendor projects/payments.
• Input project expenses into billing platform and prepare project invoices.
• Print, bind and mail hard copy reports.
• Communicate with clients pertaining to project proposals and invoices.
• Serve as back-up to other administrative assistants/project coordinators.

QUALIFICATIONS

Education & Licensing
High school diploma or GED required.

Experience

• Two (2) years administrative office experience or equivalent combination of education and experience required to include presentation, desktop publishing and graphics software.
• Able to type approximately 50 wpm.
• Requires Microsoft Office Suite – Outlook, Word, Excel.
• Kolfax or Adode PDF Editor experience is a plus.
• Requires software/database experience for project management tasks, such as AR, Project Set-Up, Invoicing, CRM. Knowledge of Deltek Vision is a plus!
• Preferred experience proofreading technical reports for grammar, spelling and formatting.
• Proposal preparation experience is plus!

• Knowledge of web technology
• Excellent oral and written communication
• PC literate, including Microsoft Office products
• Strong organizational skills
• Excellent interpersonal skills
• Ability to work in a team environment
• Ability to meet or exceed Performance Competencies

WORK ENVIRONMENT

When applicable and appropriate, consideration will be given to reasonable accommodations.

Mental: Clear and conceptual thinking ability; excellent judgment, troubleshooting, problem solving, analysis, and discretion; ability to handle work-related stress; ability to handle multiple priorities simultaneously; and ability to meet deadlines

Physical: Computer keyboarding, travel as required

Auditory/Visual: Hearing, vision and talking

As required by law, Sedgwick provides a reasonable range of compensation for roles that may be hired in jurisdictions requiring pay transparency in job postings. Actual compensation is influenced by a wide range of factors including but not limited to skill set, level of experience, and cost of specific location. For the jurisdiction noted in this job posting only, the range of starting pay for this role is $20-30 hour. A comprehensive benefits package is offered including but not limited to, medical, dental, vision, 401k and matching, PTO, disability and life insurance, employee assistance, flexible spending or health savings account, and other additional voluntary benefits.