Project Billing Specialist - CST

Job Summary:

The Company is an engineering driven manufacturing company with customers worldwide. As a Project Accounts Receivable Specialist working with Project Managers, you will play a critical role as a member of the Finance team by closely monitoring the setup, progress and completion of customer projects. As such, you will be responsible for managing the project billing and collections process, including monitoring project progress, ensuring accurate and timely invoicing, assuring receipt of payment and maintaining strong relationships with customers. This position requires strong interpersonal and analytical skills, excellent communication abilities, and a keen eye for detail.

Your responsibilities below will require you to:

1. Maintain accurate and up-to-date project billing records, including customer contracts, change orders, and billing schedules.
2. Collaborate with our contract manager, project managers, and cross-functional teams to understand project scope, deliverables, and invoice submission requirements.
3. Enter project billing rules within the ERP system, ensuring accuracy and compliance with client contracts, billing guidelines, regulatory requirements, and internal accounting functions.
4. Maintain internal process approvals and project updates throughout the lifecycle of the project.
5. Monitor project progress from design to manufacturing to ensure accurate and timely billing.
6. Prepare and review project invoices upon project milestone achievement.
7. Resolve any billing discrepancies or issues, working closely with project managers, clients, and internal stakeholders.
8. Coordinate with project teams to gather necessary supporting documentation, such as shipment Bills of Lading, Schedule of Values, etc. to substantiate billing.
9. Complete additional invoicing requirements, such as Payment Applications, AIA documentation, and/or Lien Waivers.
10. Post and distribute final billing documentation to client via contract specific means (i.e., email, portal entries, regular mail).
11. Maintain collection notes at invoice level within the ERP system.
12. Generate and distribute regular reports on project billing status, aging analysis, payment receipt forecasting, and collections issues to management.
13. Stay up to date with industry best practices, regulatory requirements, and market trends related to project billing.
14. Other duties, as assigned by management

Qualifications:

1. Minimum of 5 years of experience in project billing or project accounting.
2. Strong knowledge of progressive billing principles, practices, and techniques.
3. Proficiency in using billing software and ERP system. Experience with Microsoft D365 is a plus.
4. Excellent communication skills, both written and verbal, with the ability to effectively communicate with clients and internal stakeholders.
5. Strong interpersonal and analytical problem-solving skills, with the ability to identify and resolve complex billing issues.
6. Detail-oriented with strong organizational and time management skills.
7. Ability to work independently and collaboratively in a fast-paced, deadline-driven environment.
8. Proficiency in Microsoft Office Suite, particularly Excel.
9. Equipped to work hybrid schedule, if desired, after on-site training period.