Project Assistant / Document Control - ESPO Corporation

Our client, a global Architecture and Design Firm, is looking to hire a Project Assistant to join their office in Kansas City, MO.

This role will have a heavy focus on Document Control and Document Management.

This position supports engineering and construction projects by assisting the Project Manager and project team in providing administrative project information as requested.

• General administrative support for company projects.
• Organize and maintain project files, filing system, and project communications.
• Provide data entry for projects.
• Track the status of projects and produce monthly progress reports. Maintain tracking system for projects.
• Update record copies, engineering project documentation, and changes.
• Provide information to facilitate questions regarding projects and prepare research information.
• Record minutes from Project Manager/team meetings.
• Answer phones and direct calls.
• Sort incoming mail.
• Collect and distribute client bills and invoices.
• Type memos, correspondence, reports, and other documents as requested.
• Coordinate travel arrangements and any other internal services for various project needs.
• Prepare outgoing mailings and labels, including e-mail and fax.
• Reserve conference rooms and coordinate client, vendor, and/or supplier presentations, meetings, and interviews, including set-up and cleanup.
• Schedule and set up client interviews, presentations, and other meetings as requested.
• Order and maintain supplies.
• Update the project calendar and roster.
• Assist in clerical needs on projects.
• Maintained data entry for the project contact list and project execution plans.

• High school diploma or equivalent. A minimum of one year of applicable office/clerical experience is preferred.
• Applicable experience may be substituted for education requirements.
• Proficient in Microsoft Word, Excel, Access, and PowerPoint required.